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    The document discusses the key steps in project planning including developing a project master plan, defining the project scope and work breakdown structure (WBS), establishing an organizational structure and assigning responsibilities, scheduling using tools like Gantt charts, and conducting initial project planning. The project master plan typically includes the project objectives, scope, schedule, budget, and management approach. The WBS breaks down the total project work into smaller, more manageable components with clear responsibilities. Scheduling tools like Gantt charts are used to plan and track the project schedule.

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    PM_LEC04_PLANNING

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    The document discusses the key steps in project planning including developing a project master plan, defining the project scope and work breakdown structure (WBS), establishing an organizational structure and assigning responsibilities, scheduling using tools like Gantt charts, and conducting initial project planning. The project master plan typically includes the project objectives, scope, schedule, budget, and management approach. The WBS breaks down the total project work into smaller, more manageable components with clear responsibilities. Scheduling tools like Gantt charts are used to plan and track the project schedule.

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    4 views37 pages

    Project Planning: Le Thi Kim Oanh, PH.D

    Uploaded by

    Cminh Tr
    The document discusses the key steps in project planning including developing a project master plan, defining the project scope and work breakdown structure (WBS), establishing an organizational structure and assigning responsibilities, scheduling using tools like Gantt charts, and conducting initial project planning. The project master plan typically includes the project objectives, scope, schedule, budget, and management approach. The WBS breaks down the total project work into smaller, more manageable components with clear responsibilities. Scheduling tools like Gantt charts are used to plan and track the project schedule.

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    of 37

    Lecture 4

    PROJECT PLANNING

    Le Thi Kim Oanh, Ph.D.


    Assoc.Professor, Vice Rector
    Danang University of Science
    &Technology

    Le Thi Kim Oanh Project Planning 1


    PROJECT PLANNING
    1. Planning Steps
    2. Project Master Plan
    3. Scope and Work Definition
    4. Project Organization Structure and
    responsibilities
    5. Project Management System
    6. Scheduling
    7. Planning and Scheduling Charts
    Le Thi Kim Oanh Project Planning 2
    Planning Fundamentals
     Project Planning: deciding and
    specifying what to do
     Project Control: Making sure it is
    done right

    Le Thi Kim Oanh Project Planning 3


    Planning Fundamentals
    1. Before project work actually begins, a plan
    is prepared specifying the project
    requirement, work tasks, responsibilities,
    schedules and budgets
    2. During the execution phase, the plan is
    compared to actual project performance,
    time and cost
    3. Corrective actions are taken and the
    requirements, schedules, and budget
    updated
    Le Thi Kim Oanh Project Planning 4
    1. Planning steps
    What has to be done, how it has to be
    done, by whom, in what order, for how
    much and by when
     The planning process

    Le Thi Kim Oanh Project Planning 5


    1. Planning steps

    Le Thi Kim Oanh Project Planning 6


    1. Planning steps

    Le Thi Kim Oanh Project Planning 7


    2. The Project Master Plan (1)
     Preparation of a formal, written master plan:
    Functional areas of the organization assigned
    to the project should be involve in planning
    process.
     Contents of master plans vary depending on
    the size, complexity and nature of the project
     Typically, the plan has three major sections:

    Le Thi Kim Oanh Project Planning 8


    2. The Project Master Plan (2)

    Le Thi Kim Oanh Project Planning 9


    2. The Project Master Plan (3)

    Le Thi Kim Oanh Project Planning 10


    2. The Project Master Plan (4)

    Le Thi Kim Oanh Project Planning 11


    2. The Project Master Plan (6)
    Learning from Past Projects
     Reference should be made to earlier, similar
    project (including plans, procedures,
    successes, and failures) for whatever
    applications seem relevant. This enables
    planners to avoid reinventing the wheel and
    repeating past failures.

    Le Thi Kim Oanh Project Planning 12


    2. The Project Master Plan (6)
    Tools of Project Planning

    Le Thi Kim Oanh Project Planning 13


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 14


    3. Scope and Work Definition
    Work Breakdown Structure

    Le Thi Kim Oanh Project Planning 15


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 16


    3. Scope and Work Definition
     A typical WBS might consist of five levels as follows
    (in actuality the number of level varies; the name of
    the element description at each level is arbitrary)

    Le Thi Kim Oanh Project Planning 17


    3. Scope and Work Definition
     Level 1 presents the total project
     At Level 2, the project is broken down
    into several (b/t 4 – 10) major
    categories of work. These categories
    usually conform to the work areas
    specified in the scope statement.
     At the lowest level, whatever numbered
    level that might be, is a work-package

    Le Thi Kim Oanh Project Planning 18


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 19


    Le Thi Kim Oanh Project Planning 20
    3. Scope and Work Definition
     Type of the major categories:
    Product (or hardware) – oriented
    Functionally – oriented
    Task oriented

    Le Thi Kim Oanh Project Planning 21


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 22


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 23


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 24


    3. Scope and Work Definition

    Le Thi Kim Oanh Project Planning 25


    4. Project Organization
    structure and responsibilities
     Integrating WBS and Project Organization

    Le Thi Kim Oanh Project Planning 26


    Le Thi Kim Oanh Project Planning 27
    4. Project Organization
    structure and responsibilities
     Responsibility Matrix

    Le Thi Kim Oanh Project Planning 28


    4. Project Organization
    structure and responsibilities

    Le Thi Kim Oanh Project Planning 29


    5. Project Management System

    Le Thi Kim Oanh Project Planning 30


    6. Scheduling

    Le Thi Kim Oanh Project Planning 31


    6. Scheduling

    Le Thi Kim Oanh Project Planning 32


    7. Planning and scheduling charts

    Gantt Charts:

    Le Thi Kim Oanh Project Planning 33


    7. Planning and scheduling charts

    Le Thi Kim Oanh Project Planning 34


    7. Planning and scheduling charts

    Le Thi Kim Oanh Project Planning 35


    7. Planning and scheduling charts

    Le Thi Kim Oanh Project Planning 36


    Project Team Assignment
     Conduct initial project planning. To
    construct the overall project plan, start
    with the work breakdown structure and
    construct a WBS chart for the project.
     With available information, build a
    project budget and determine a master
    schedule with major milestones.

    Le Thi Kim Oanh Project Planning 37

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