Acquisition Process

PRE SOURCE
SOLICITATION SOLICITATION SELECTION

Requirements Acquisition Requests for Evaluation Contract

Definition Strategy Proposals Phase Award

Step 1 - Requirements Definition Step 2 - Acquisition Strategy

Requirements
Requirements Acquisition
Definition
Definition Strategy

•Acquisition Strategy •Develop contract which •Good contracting is

Customer Requirements Market Research SOW / SOO defines relationship essential to a good
•Assist customer with •Perform market research •Help customer develop •Panel (over $5M) between Government and program
requirement to determine proper work statement Contractor
•Acquisition Plan •Bad contracting can ruin
identification that commerciality, tailored to services •Contract must capture a good program
meets government’s availability, affordability (commercial / •Source Selection entire scope of program
and define responsibilities •Good contracting cannot
minimum needs and options Performance-based), Delegation save a poorly defined,
commodities or •Acquisition must consider planned, or funded
•Perform sources sought •Source Selection Plan
construction small business participation program
as needed •Synopsis for all contracts expected
to exceed $2,500

Step 3 - Request for Proposal Step 4 – Evaluation Phase

Requirements Acquisition Requirements Acquisition Request for Evaluation
Request for
Definition Strategy Definition Strategy Proposals Phase
Proposals

Competition Rules Contract Formulation Key Principles

•Proposal Preparation •Contract Form •Evaluate in strict accordance with RFP criteria
Instructions •Clauses •Modify RFP if necessary
•Evaluation Criteria •Work Statements •Evaluate proposals against standards, not each other
•Basis of Award •Specifications •Avoid technical leveling or transfusion
•Delivery Schedule •Achieve understanding and resolve issues
•Payment Terms •Protect all source selection data

Step 4 – Alt 1 (without discussions) Step 4 – Alt 2 (with discussions)

Requirements Acquisition Request for Evaluation Requirements Acquisition Request for Evaluation
Strategy Proposals Phase Definition Strategy Proposals Phase
Definition

Receipt Evaluation Discussions Final Source

Receipt Discussions Final Source
Evaluation of (if required) Proposal Selection
of (if required) Proposal Selection Proposals Revisions Decision
Proposals Revisions Decision
•Proposal Analysis
• Identify Deficiencies •Proposal Analysis •Clarification Requests (CRs)
Report
• Identify Strengths Report •Deficiency Reports (DRs)
•Responses to CRs and DRs •Price Evaluation
Weaknesses and Risks •Price Evaluation
• Score Proposals •Face – to – Face Discussions Report
Report
• Brief SSA •Proposal Updates •Brief Source
•Brief Source
Selection Authority
Selection Authority
•Decision Document
•. Competitive Range Determination •Decision Document

Step 5 – Contract Award Post Award

Requirements Acquisition Request for Evaluation Contract Protest
Proposals Debrief Protest Determination
Definition Strategy Phase Award
•Approve Contract •Notification of award: •Before or After Award •Performance
•Send out notifications - within 3 days •Type: Award or Size suspended
•Debrief: verbal/written •Authority: Agency or GAO •Resolution:
•Announce Award
•Debrief Unsuccessful Offerors - within 5 days •Timing: Within 10 days of - Agency: 35 days
award or 5 days after debrief - GAO: 100 days