Professional Documents
Culture Documents
Individual Taxpayer
Identification Number
Acceptance Agents Training
1
Rev. 10-2019
ITIN Acceptance Agent Training
Welcome to
Individual Taxpayer
Identification Number
(ITIN) Acceptance Agents
Training
2
ITIN Acceptance Agent Training
(Continued) 3
ITIN Acceptance Agent Training
(Continued) 4
ITIN Acceptance Agent Training
5
ITIN Acceptance Agent Training
Lesson One
10
Role of the ITIN Acceptance
Agent and the ITIN Process
Reminders:
1. Exception 1 (d) has been updated to
indicate that self-generated income
statements will only be accepted with a
copy of the contract, or a letter with a post-
marked envelope addressed from the
withholding agent.
11
Role of the ITIN Acceptance
Agent and the ITIN Process
2. You may not e-file a tax return(s) using an
ITIN in the year in which it is received. If
you apply for and receive an ITIN for your
client this year, you may not e-file any tax
return using that ITIN (including prior year
returns) until next year.
3. Apply using the most current Form W-7,
Application for IRS Individual Taxpayer
Identification Number or Form W-7 (SP).
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Role of the ITIN Acceptance
Agent and the ITIN Process
What is an ITIN?
An ITIN is a tax processing number issued by
the IRS to certain resident and nonresident
aliens, their spouses, or dependents.
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ITIN Acceptance Agent Training
Lesson Two
18
Completing Reason You’re
Submitting Form W-7
The following publications, available online at
www.irs.gov, can help you understand an
individual’s tax status:
(Continued) 21
Completing Reason You’re
Submitting Form W-7
Box h. Other. If the reason for your client’s
ITIN request is not described in boxes “a”
through “g”, check box “h” and describe in
detail the reason your client is requesting an
ITIN and attach supporting documents.
The next lesson provides information about
claiming an exception to the tax return filing
requirement. If applicable, enter the exception
number, alpha subsection (if applicable) and
category on the line beside box “h”.
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ITIN Acceptance Agent Training
Lesson Three
(Continued) 24
Completing Form W-7
Exceptions
If any of the five Exceptions, listed in the
“Exceptions” section of the Appendix for this
training module, apply to your client, you will
not need to attach a U.S. individual income
tax return to your Form W-7.
25
Completing Form W-7
Exceptions
If you claim an Exception to the requirement
to submit a valid original U.S. individual
income tax return with Form W-7 you must
submit proof of your claim in lieu of the tax
return.
For more information about Exceptions and to
view examples of completed entries see
Publication 1915, Understanding Your IRS ITIN
on www.irs.gov. Also available in Spanish
under catalog number 35265T. 26
ITIN Acceptance Agent Training
Lesson Four
27
Completing Form W-7
Line by Line Instructions
Application Type
Check the applicable box to indicate if your client is:
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Completing Form W-7
Line by Line Instructions
Line 1a First name
Enter your client’s first name, middle initial and
last name(s). Remember, some cultures use
two surnames and may use a hyphen or
apostrophe in names.
Enter the name(s) the way they appear on your
client’s documents to prove “foreign status” and
“identity.”
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Completing Form W-7
Line by Line Instructions
Line 1b First name (Name at birth if
different)
Enter your client’s name as it appears on their
birth certificate if it is different from the name
entered on line 1a.
For Example:
If your client’s name changed due to marriage,
but their surname now is the same as their
surname at birth, you do not need to complete
this line.
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Completing Form W-7
Line by Line Instructions
Line 2 Applicant’s mailing address
Enter your client’s mailing address, but only if it
is different than the address you will enter on
Line 3. IRS will send all ITIN correspondence
to this address.
Do not use a P.O. Box or an in care of (c/o)
address if you are just entering a country name
on Line 3.
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Completing Form W-7
Line by Line Instructions
Line 3 Foreign (non-U.S.) address
Enter your client’s permanent non-U.S. address.
If your client no longer has a permanent
address in a foreign country because they have
relocated to the U.S. enter only the name of
the foreign country where they last resided on
Line 3 (i.e. Spain, United Kingdom, Sweden or
Mexico, etc.). If the addresses on lines 2 and 3
are the same, enter “Same” on Line 3.
Do not use a P.O. Box or an “in-care-of” (c/o)
address on Line 3.
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Completing Form W-7
Line by Line Instructions
Line 4 Birth information
Enter date of birth in MM/DD/YYYY format. For
example, enter January 1, 1972 as 01/01/1972.
Country of birth
Enter the name of the country where the
applicant was born. It must be a country
recognized by the U.S. Department of State to
be eligible for an ITIN.
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Completing Form W-7
Line by Line Instructions
Line 4 City, State or Province of birth
If available, enter this information.
Line 5 Gender
Check box for Male or Female.
Line 6a Country(ies) of Citizenship
Do not abbreviate. Enter complete name of the
country of which your client is a citizen. Enter
two countries if dual citizenship (separate by a
slash “/”).
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Completing Form W-7
Line by Line Instructions
Line 6b Foreign Tax Identification Number
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Completing Form W-7
Line by Line Instructions
Line 6c Type of U.S. Visa
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Completing Form W-7
Line by Line Instructions
Line 6d Identification Document(s)
Submitted (Cont’d)
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Completing Form W-7
Line by Line Instructions
Line 6g Name of College /University/or
Company
Lesson Five
ITIN Documentation
At the end of this lesson you will be able to
identify:
1. Supporting Identification
Documentation - Proves “foreign status”,
“identity” and, if applicable, “residency”.
2. Exception Documentation - Proves that
an exception to the requirement to attach a
valid U.S. federal individual income tax return
to Form W-7 is met.
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ITIN Documentation
46
ITIN Documentation
47
ITIN Documentation
(Continued) 48
ITIN Documentation
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ITIN Documentation
51
ITIN Documentation
•Only
the Authorized Representative can sign the
W-7(COA).
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ITIN Documentation
53
ITIN Documentation
Exception documentation:
•Must be attached to Form W-7 by both
Acceptance Agents and Certified Acceptance
Agents.
Lesson Six
Signature Requirements
56
Signature Requirements
(Continued) 57
Signature Requirements
• The Applicant, or
• Any other individual (parent, court appointed
guardian, or another individual etc.) whom the
applicant grants Power of Attorney. In this case:
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Signature Requirements
(Continued) 60
Signature Requirements
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Signature Requirements
Application date
The application must be dated when it is signed
and submitted by the AA or CAA within five (5)
business days.
Phone number (optional)
IRS may use this telephone number to resolve
any discrepancies in the application, which may
prevent the W-7 application from being
returned for incomplete entries.
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ITIN Acceptance Agent Training
Lesson Seven
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Acceptance Agent’s USE
ONLY Section
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ITIN Acceptance Agent Training
Lesson Eight
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Top 10
Form W-7 Errors
When Forms W-7 are incorrectly prepared,
incomplete or if information or documentation is
missing, your client’s application will be
suspended or rejected, causing a delay in the
application process.
The following slides will provide descriptions of
the top errors or most common errors seen by
the IRS and ways you can avoid making these
errors.
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Top 10
Form W-7 Errors
1. Not checking the appropriate alpha box
(boxes “a” – “h”) indicating the reason your
client is submitting Form W-7/W-7(SP).
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Top 10
Form W-7 Errors
6. Submitting a Form W-7 for a dependent who
is not a U.S. citizen or resident alien and does
not reside in Mexico or Canada.
7. Not entering your client’s foreign address on
Line 3, if applicable. If your client now resides
in the United States, enter their U.S. address
as the mailing address on Line 2, and
“country” name only on Line 3. If the foreign
address is the same as the mailing address on
Line 2, enter “Same” on Line 3.
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Top 10
Form W-7 Errors
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Top 10
Form W-7 Errors
10. Your client did not sign their name as it
appears on Line 1. If another signature
appears other than the applicant, you will
need to attach a Power of Attorney and
check the box that describes the “delegate’s
relationship to applicant.”
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ITIN Acceptance Agent Training
Lesson Nine
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ITIN Acceptance Agent
Training Summary
This training module for ITIN Acceptance
Agents provided you with information to
increase:
• Your awareness of your role as an ITIN
Acceptance Agent, and
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ITIN Acceptance Agent
Training Summary
By reviewing the previous pages and reference
materials, you have completed this required
training module for ITIN Acceptance Agents.
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ITIN Acceptance Agent
Training Summary
It is important that you print the final page of
the training module containing the
Certification Statement.
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ITIN Acceptance Agent
Training Summary
Send Form 13551, along with your signed and
dated certifications for Forensic Document
Training (CAA only), AA Mandatory Training,
completed fingerprint cards or evidence of
professional status or ERO status and PTIN to:
Appendix
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Appendix
Exceptions
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Appendix
Exceptions
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Appendix
Exceptions
82
Appendix
Exceptions
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Appendix
Exceptions
84
Appendix
Exceptions
85
Appendix
Exceptions
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Appendix
Exceptions
87
Appendix
Supporting Documentation
(Continued) 88
Appendix
Supporting Documentation
* May be used to establish foreign status only if the documents are foreign.
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Training Certification Statement
for ITIN Acceptance Agents
Sign, date and attach to Form 13551
I certify that I have read this training module. I further certify that I understand
how to complete Form W-7 and the supporting and supplemental
documentation to attach that apply. I am aware of who may sign Form W-7,
and when a Power of Attorney Form 2848 is required.
I confirm that I have read Revenue Procedure 2006-10 and understand what is
expected of me if I am approved to be an Acceptance Agent.