FILE AND DIRECTORY MANAGEMENT

CREATING AND RENAMING FILES AND DIRECTORIES

 WHAT IS FILE
MANAGEMENT?
Is the manager in the Operating System that
provides an organizational structure for the computer
contents.

Operating System Files and Folders

WHY MANAGE FILES?

FILE MANAGEMENT
 WHAT IS A FILE?

• File is a sequence of logical

records.
• Every file should be stored
under a unique name for its
future reference.
• Every file should be saved
along with an extension.
• They are represented with
icons to recognize them easily
on computers.
 WHAT IS A
DIRECTORY?
• Directory is a place/ area/
location where a set of file(s)
will be stored.
• It is a folder which contains
details about files, file size
and time when they are
created and last modified.
• Hierarchical structure of
directories.
Drive-Folder-Subfolder-File
TYPICAL THINGS YOU CAN DO WITH A FILE ARE;

CREATE RENAME
DELETE

OPEN COPY
 NAMING FILES
• Filename:
• Named assigned plus filename extension

LessonPlan.pdf or Lesson Plan.pdf

THE NAME OF A FILE IS USUALLY IN TWO
PARTS;

LessonPlan.pdf

Filename Extension
Characters not legal in Windows filenames: “ \ / * ? < > | :
 THE FULL FILENAME INCLUDES PATH INFORMATION;

C:\My Documents\Araling Panlipunan\Ekonomiks\LessonPlan.pdf

Primary Folder Subfolders Filename Extension

Drive

Absolute Filename
 FILE DIRECTORIES AND FOLDERS

• Every storage device has a directory containing a list of its files

• Root directory (like “C:\”)
• Subdirectory
• Depicted as folders
• A computer’s file location is defined
by a path
• Examples: D:\ is the root of the D drive
• Examples: C:\Notes\CS 101\Week 1\notes.txt
• Examples: F:\1999\Music\CDs\Prince
HIERARCHICAL STRUCTURE OF DIRECTORIES
 CREATING A FILE

Open the software application associated with the

file type you wish to create. You can open the
application by double-clicking on it.

Click on "File" along the top of your screen and

select "New." The specific command may be
slightly different from application to application.
 CREATING A FILE

Open the software application associated with the

file type you wish to create. You can open the
application by double-clicking on it.

Click on "File" along the top of your screen and

select "New." The specific command may be
slightly different from application to application.

Click "File" again at the top of your screen.

Type the name you want to give the file in the "Save
As:" field. Be sure to leave all information after the
period in the name intact. This is the file extension
and tells your computer what application is
associated with the file.

Click the "Save" button. You have successfully

created a file.
CREATING A NEW FOLDER:
DESKTOP

From the desktop, right

click

Select New

Select Folder

Name your Folder

 CREATING A NEW
FOLDER:
LIBRARY

To create a folder, right-

click, then select New
then Folder.
 CREATING A NEW
FOLDER:
LIBRARY

In Windows 7, there is a
New folder button near
the top of the window.

In Windows 10, you can

also click the Home tab,
then the New Folder
button.
RENAMING FILES &
FOLDERS

To rename a file or
folder, right-click
the file or folder,
then select Rename.
 FILE MANAGEMENT
METAPHORS

Tree Metaphor Filing Cabinet Metaphor

Root, branches, leaves Drawers, Folders, Files
THANK YOU!
 REFERENCES

Organizing Files and Folders | Computer Applications for Managers (lumenlearni

ng.com)

https://www.wm.edu/offices/it/documents/training/Working wit
h files and folders.pdf

Basic concepts of file management | File management |

Siyavula