Excel’s Built-in Functions

Jon Kalvin J. Estilong

 Built-in Functions
 Excel has lots of predefined built-in formulas
which are called Functions .

 Each function has a unique name.

 Function Category
AutoSum
• These functions can return the sum, average, count,
highest value, and lowest value for a range of cells.
 AutoSum Function
Examples of AutoSum Function
 AutoSum Function
SUM Function
- used for adding a group of values
- It is the most used function

Example:
=SUM(number1, [number2], [number3]. . .)
 AutoSum Function
The SUM Function with Different Arguments
• =SUM(3,5,8) Adds the individual values 3, 5 and 8
giving a result of 16
• =SUM(Sales) Adds the values in the range named
Sales
• =SUM(B3:B9) Adds the values in the range B3 to
B9
 AutoSum Function
SUMIF
- is used for summing a range of values provided that
they meet a condition that you specify in the criteria
argument.
Example:
=SUMIF(B1:B6,">900")
 AutoSum Function
• Example:
=SUMIF(B2:B9,"M",C2:C9)
=SUMIF(B2:B9,“F",C2:C9)
 AutoSum Function
SUMIFS
- is similar to the SUMIF function except that the
SUMIFS function is used to sum values
only if multiple conditions are met rather than a single
condition.
 AutoSum Function
Example:
• It is not a Hobart office.
• The amount of the deposit
has to be at least 20,000.
• The date of the deposit has to
be 03/12/2010 or later.
 AutoSum Function
=SUMIFS(B2:B11,A2:A11,"<>Hobart",B2:B11,">=20000",
C2:C11,">=03/01/2010")

The arguments used in the formula for summing the

bank deposits are as follows:
• B2:B11 is the sum_range . This range contains the
values we want to sum if they meet our criteria
 AutoSum Function
We only want the branches that are not Hobart.
• A2:A11 is the criteria_range1 .
• "<>Hobart" is criteria1 .
The amount of the deposit has to be at least
20,000.
• B2:B11 is the criteria_range2 .
• ">=20000" is criteria2 .
The date of the deposit has be 3/12/2010 or
later.
• C2:C11 is the criteria_range3 .
• ">=03/12/2010" is criteria3 .
 Other Built in Functions
Gives you the average of the selection
Average
you provide.
Returns the smallest value from the
Min
selection you provide.
Max Returns the largest value from the
selection you provide.
Count Counts how many cells have values in
them.
 Function Category
Date Functions
- Excel allows you to use dates and times in formulas.
- Excel can do this because it actually stores dates and
times as numbers.
 Date Functions
TODAY Function
- returns the current date, which it gets from your
computer’s internal clock
 Date Functions
NOW Function
- The NOW function is similar to the TODAY function
except that the NOW function includes the time along
with the current date.
 Date Functions
DATE Function
- returns the serial number of the date provided in the
DATE arguments.

=DATE(year, month, day)

 Date Functions
MONTH, DAY, and YEAR Functions
- You can retrieve just the month, day, or year portion
from a date by using the MONTH , DAY , and YEAR
functions
 Date Functions
DAYS
- is used to find the number of days between two
dates

- DAYS(end_date,start_date)
Date Functions
END