Formal Communication

Why written Communication ?

• authority and accountability
• maintain contacts with its suppliers, prospective customer
s, government departments
 Formal Communication
appropriate, accurate, simple and clear
1)Increase in sale of goods
2)Regaining a lost customer
3)Realization of bad debts
4)Making new customers
5)Removal of complaints
6)Correspondence encourages export trade
 Types of letters
• Application letter
• Placement orders
• Enquiry letter
• Complaint letter
Job Application Format
Job Application Format

FULL BLOCK FORMAT

SENDER’S ADDRESS
DATE
RECIEVER’S ADDRESS
SALUTATION
SUBJECT
Reference:
BODY OF THE LETTER
Introduction/Beginning
Main
Closing/Ending
Subscription (Complimentary closure)
SIGNATORY
• Read the job ad carefully.
• Highlight the engineering skills and duties in it.
• Demonstrate your understanding of those qualities.
• Cherry-pick a couple past achievements that match them
perfectly.
• Add a "motivation statement" that shows why you'd work
extra hard.
• Don't use "Miss" or "Mrs." Use "Ms." instead. It avoids ma
rital status.
• Work hard to learn the hiring manager's name. Fully 84%
of hiring managers skip resumes and cover letters that do
n't use their names.
• Add your LinkedIn profile to your contact info for bonus fu
nctionality.
• Introduction:
• I'm an engineering professional with 10 years of experien
ce. I'm writing to apply for your engineering position, whic
h you advertised on Indeed. (avoid common ways)
• Two years ago, if you'd told me I'd lead the team that cut c
ustomer complaints at HID by 55%, I'd never have believe
d you. Today, the engineering opening at SiniTrode seems
like the perfect fit for my experience and skills.
• Closing statement: (avoid)

• If you hire me, I'll be a great employee. Please call me as

soon as you can. Thank you for your time.

• would love to talk with you in person. I would really love t

o work for your company. I can interview at your convenie
nce.
• Can we schedule some time to talk about how my succes
s at AlphaNode Solutions can translate to real value at Gl
obalPhan?

• Thank you for your time. I look forward to hearing from yo

u.

• I'd be thrilled to learn more about this job opening, and sh

ow you how I can help OrrinCo's mission to deliver IT exc
ellence.
• I'm very excited to hear more about this opportunity, and t
o share why my last employer calls me indispensable.

• I'd be honored at the chance to show you how I saved Bo

okbinder Ltd. $25,000 in inventory costs.
• If I'm hired for this job, I'll exemplify the passion and com
mitment that helped me grow Locklin Hunt Corp's busines
s by 45% in just two years.
 Subscription
• Thank you,
• Best regards,
• Kind regards,
• Sincerely,
• With best regards,
 Subscription
• Best,
• Thank you for your consideration,
• Respectfully,
• Regards,
• Sincerely yours,
• Yours truly,
• Most sincerely,
• Respectfully yours,