FAC & DARS:

The Basics &

How-To
Liz Sanchez & Jade Croucher
 FAC: Why do we use it?

• Access student information – our advisees, drop-ins, students who

email, etc.

• Provides valuable information needed to help advise students

• Multiple ways to look up students (PID, Name, College, Major, Etc.)

 FAC: Easier Access
• Access FAC through
Registrar's website

• Create an Advising Folder

for Bookmarks

• Includes FAC, Course

Offerings, Etc.

• Easier to access and keeps

things all in one place
 FAC: Your Advisees
• Advising -> Advisees
• Preparing for advising,
enter your name under
advisor name
• PDF or Excel on right
hand side – exports all
advisee information
•PID, Email,
Pronouns, Major, Major
Catalog, etc. 

• Enrollment
Appointment Time:
helpful for meeting
with advisees during
registration time
 FAC: Key Icons
• Magnifying Glass: Expand student information (fig.
1)

• Lock: Lift Priority Registration Hold

• Red Exclamation Point: Student has additional holds

on account: Financial, Vets Hold, etc. 
1
• Click on icon, will give exact info on how to have student release
the hold (fig. 2)

• Black Exclamation Point: Special Population (first

gen, veteran, etc.) (fig 3)
2 3
• Book With Magnifying Glass: DARS – Opens New
Tab

• NP: Needs Graduation Plan

• Sticky Note: Add FAC Notes (green + means no

notes for student, yellow pencil means notes already
written for student)
FAC: Key

• If you ever forget, the key is listed at the top of FAC with explanations for each
DARS: Degree Audit Reporting System

How do you access a

DARS Report?
• You can access a DARS report
through FAC by hitting the
notebook symbol. 
• You can also access a DARS
report from the homepage of the
My OHIO Student Center. 
• You can access DARS from this
website as
well: https://www.ohio.edu/regi
strar/dars-online
 DARS: Degree Audit Reporting System

What is a DARS Report? What is a What-if DARS? 

• A DARS report shows how
courses and grades apply to
the graduation requirements
for a given program.
• You can find a student's total
hours attempted, hours
earned, and grade point
average (just like on FAC)
• If you are thinking about changing
your major or adding a minor or
certificate, you may request a "What -
If" DARS
• This report will show you how courses
already completed will apply to the
new major and what additional courses
are needed to complete that program.
• We will have the framework of a What-
if DARS throughout the next slides

Go ahead and open a What-if DARS for one of your advisees (if
not an Allen Advisor, follow along with the slides to get an
overview of a DARS report) 
Starting at the top of the DARS report

• You can see the student's email, level (ex. Freshman),

and University Catalog (ex: 2021-2022). You can also
see their declared major (even when it is undecided) 
• As you move down the DARS, you will see General
Graduation Requirements, GPA requirements and
Placements for Language, Chemistry (if applicable),
Math and English Composition. 
• Placements will be helpful to utilize when scheduling
students for classes. 
 BRICKS Requirements
As you move down the DARS, the General Education Brick Requirements will begin: 
Foundations
• Written Communication
• Advanced Writing (Mostly students will take this junior year) ***In each section, you
• Quantitative Reasoning will find how many
• Intercultural Explorations credit hours a student
Pillars
• Humanities:  Texts & Contexts and Arts
will need .
• Natural Sciences
• Social or Behavioral Sciences (Ex: A student needs 3
Arches  credit hours
• Constructed World for their Humanities:
• Natural World Arts Requirement) 
• Connected World
*Courses in pillars and arches cannot double dip ***Usually, classes are
Bridges
• Speaking and Listening
each around 3 to 4 credit
• Ethics and Reasoning hours, so a student
• Diversity and Practice for that section would
• Learning and Doing only need to choose one
• Capstone class.
As you continue with reading the DARS...
• You will see the student's college requirements
• You will see the student's major requirements
• You will also see any Free elective classes that do not count for
any specific requirement
At the end of the DARS you will see the Undergraduate Course
Record in Chronological Order
• In this section, it shows: Earned credit hours, attempted hours,
in-progress hours for each Academic Year, grades for each
class, credit hour of the class, name of each class
• You will also see the semester the class was taken (Ex: FA22)
*If a student has transfer credits, it would show the year taken
and the grades for each class (ex: TA)
DARS Notations: 

You will frequently utilize these notations when working with students: 

IP
IP+
IP-
+
-
W
NC

What do each mean?