Pre-Session Guide

Facebook Digital Tayo Session

 This document contains...

A list of digital Contingency plans Links to the workshop Other reminders

tools/platforms and how materials
to use them
 Digital tools/platforms

Zoom
What is Zoom?
Zoom is a cloud-based video conferencing tool that
lets you host virtual one-on-one or team meetings
easily. With audio, video and collaboration features,
this remote communication tool connects remote team
members with each other.

Source: https://biz30.timedoctor.com/how-to-use-zoom/#what-is-zoom
 How do I join a Zoom meeting?
● Before joining a meeting, make sure your Zoom application is updated to the latest
version!
○ You can update your Zoom application through the App Store (for iOS), the Google
Play Store (for Android) and the Zoom website (for Desktop).
● You will also require a unique 9, 10, or 11-digit number called a meeting ID before joining
a Zoom meeting.
○ We will be sending you the link to the Zoom meeting, not to worry!
How do I join a
Zoom meeting? (Desktop
Version)

● Open the Zoom desktop client.

● Join a meeting using one of these methods:
○ Click Join a Meeting if you want to join
without signing in.
How do I join a
Zoom meeting? (Desktop
Version)

● Open the Zoom desktop client.

● Join a meeting using one of these methods:
○ Sign in to Zoom then click Join.
How do I join a
Zoom meeting? (Desktop
Version)

● Enter the meeting ID number and your display

name.
○ If you're signed in, change your name if you
don't want your default name to appear.
○ If you're not signed in, enter a display name.

● Select if you would like to connect audio and/or

video and click Join.
How do I join a
Zoom meeting? (Mobile
Version - Android)

● Open the Zoom mobile app. If you have not

downloaded the Zoom mobile app yet, you can
download it from the Google Play Store.

● Join a meeting using one of these methods:

○ Tap Join a Meeting if you want to join
without signing in.
○ Sign in to Zoom then tap Join.
How do I join a
Zoom meeting? (Mobile
Version - Android)

● Enter the meeting ID number and your

display name.
○ If you're signed in, change your name if
you don't want your default name to
appear.
○ If you're not signed in, enter a display
name.

● Select if you would like to connect audio and/or

video and tap Join Meeting.
How do I join a
Zoom meeting? (Mobile
Version - iOS)

● Open the Zoom mobile app. If you have not

downloaded the Zoom mobile app yet, you can
download it from the App Store.

● Join a meeting using one of these methods:

○ Tap Join a Meeting if you want to join
without signing in.
○ Sign in to Zoom then tap Join.
How do I join a
Zoom meeting? (Mobile
Version - iOS)

● Enter the meeting ID number and your

display name.
○ If you're signed in, change your name if
you don't want your default name to
appear.
○ If you're not signed in, enter a display
name.

● Select if you would like to connect audio and/or

video and tap Join.
 Digital tools/platforms

Zoom
Participant controls in a meeting
● The participant controls appear at the bottom of your screen.

Desktop

Android/iOS
Participant controls in a meeting
● The participant controls appear at the bottom of your screen.
 More Participant controls in a meeting

Raise Hand / Lower Hand: Chat: Background and Filters:

Tap to raise or lower your hand. Access the chat window to chat Configure and enable a virtual
Raising your hand will notify the with other participants. background and video filters.
host by placing the icon beside
your name in the participants list.
Google Slides
 Google Slides
● You will be given access to the Google Slides document/worksheet that you will be
using to craft your outputs on the session day.
● If you will be using a smartphone/tablet on the day of the session, please make sure
that you have downloaded the Google Slides app on your device.
○ For Android, simply go to the Google Play Store and search for “Google
Slides.”
○ For iOS, simply go to the App Store and search for “Google Slides.”
● If you can, try to familiarize yourself with the Google Slides interface already!
Google Slides
Add text or objects (shapes, lines, etc.) to a
slide - Desktop Version

● Go to the slide where you want to add a

text box or object.
● At the top, click Insert.
● Choose what you want to add, then click
Text box, Image, Shape, or Line.
● The object will get added to the slide and
you can arrange or format it however you
want by dragging it around the slide.
Google Slides
Add text or objects (shapes, lines, etc.) to a
slide - Desktop Version

● On your device, open the presentation in

the Google Slides app.
● On the slide you want to add to, tap Add
(+).
● Choose what you want to add, then tap
Text, Image, Shape, or Line.
 Contingency Plans
● Internet disruptions/connectivity issues
● Story-making contingencies
Internet disruptions/
connectivity issues
 Internet disruptions/connectivity issues
● In case you disconnect from the meeting during the session, wait for a few seconds and
try to rejoin the meeting again using the same procedures detailed above. Use the same
Zoom meeting link/ID that was given to you.
○ If you were previously in a breakout room, let the tech team know so they can put you back in the breakout room.
● If you are still having trouble connecting to the meeting, try troubleshooting your
internet connection.
● If the steps above still do not work, please let us know so we can help you. Here are our
contact details:
○ [Facilitator/admin’s contact details]
 Internet disruptions/connectivity issues
● If you anticipate that internet disruptions/connectivity issues will be a problem for you on
the session day, not to worry! We have prepared copies of the workshop materials that you
can print ahead of time to use on the day of the session.

● You may access the printable worksheet and story template here:
○ Worksheet: https://tinyurl.com/FBDTSessionWorksheetPrintable
○ Story Template: https://tinyurl.com/FBDTStoryTemplatePrintable
Story-making
contingencies
 Story-making contingencies
● For those who have low bandwidth or an intermittent internet connection, you may opt to
download the printable version of the story template for story-making, then print it:
○ https://tinyurl.com/FBDTStoryTemplatePrintable

● After crafting your stories using the printable template, take photos of your stories (if
possible) and upload them as a comment on the respective Facebook Digital Tayo Youth
Facebook group (https://www.facebook.com/groups/digitaltayoyouth) thread.
Workshop materials
 Workshop Materials
● Registration Form
○ [LINK]
● Pre-Session Guide
○ https://tinyurl.com/FBDTPreSessionGuide
● Session Worksheet
○ Digital: https://tinyurl.com/FBDTSessionWorksheet
○ Printable: https://tinyurl.com/FBDTSessionWorksheetPrintable
● Story Template
○ Digital: https://tinyurl.com/FBDTStoryTemplate
○ Printable: https://tinyurl.com/FBDTStoryTemplatePrintable
Other reminders
 Other reminders

● Please answer the Registration Form at least five (5) days before your session date.
○ If you have any questions, please don’t hesitate to contact: [NAME & NUMBER]
● Keep an eye out for any updates from the Facebook Digital Tayo team!

We’re all very excited to see you at your session!