Effective Presentation of Information at

Work?
 Present information and ideas 
               There are many situations in the workplace
where you may need to present information to
different audiences, such as your co-workers,
supervisor, students, or community members.
Whether you are presenting a summary report on
the completion of a project or an annual report
on services offered, it is important to present the
information effectively so that the audience
understands and remembers the key message of
the presentation. 
 TIPS ON PREPARING
FOR  A  PRESENTATION 
 Follow the KISS rule: 
     Keep it short and simple. Make sure
that the information you include in your
presentation introduces your main
message and is supported by your key
points. Avoid including nonessential
material by asking yourself if it’s a need-
to-know fact or a nice-to-know detail. 
 Be organized
Create an organized and
structured presentation so that
it’s easy for the audience to follow
and understand you. 
 Use facts
not generalities. Support your message
with facts that are memorable and
verifiable. For example, say “25% growth”
instead of “significant increase.” The
number gives something for your
audience to latch on to and has more
meaning to them than vague statements. 
 Include visual aids
Identify the correct chart or
graph you need in order to
highlight a trend. For example, bar
graphs are best suited for
comparisons while pie charts show
how something is broken down. 
 Know your audience. 
Is your audience your fellow co-
workers that work in the same field as
you or are they community members
that only have elementary knowledge of
your topic? Consider your audience as
you write your presentation and make
sure it is at a technical level they can
understand.
 Ethical and Legal Standards 
  As a manager, you have a
hard decision regarding such a
policy because your choice has
implications beyond hiring
decisions. 
* On what basis should the
company decide whether or not
to hire smokers: the best interest
of the firm, what the law allows,
or individual rights?
* As a manager you have to
consider both ethics and social
responsibility. Ethical decision
making is concerned with doing
right and avoiding wrong. 
* The board is charged with
increasing shareholder wealth, so
they particularly want a decision
that’s in the best interest of the
company’s financial health. 
 Ethical Behavior 
Ethics are a set of
standards that govern the
conduct of a person,
especially a member of a
profession.  
* While ethical beliefs are held by
individuals, they can also be reflected
in the values, practices, and policies
that shape the choices made by decision
makers on behalf of their
organizations. 
 Legal Behavior 
follows the dictates of laws, which
are written down and interpreted by
the courts. In decision making,
determining the legality of a course of
action is facilitated by the existence
of statutes, regulations, and codes.
 Ethical Considerations
If the company decides not to
hire smokers, then the company
would essentially be interfering
with the individual’s right to
engage in a legal activity.