What is Digital Workstation Audit Reporting

● Digital Reporting is a Digital replacement of the Manual

Workstation Audit process which involves recording on paper,
getting signatures from stakeholders and uploading scanned sheet
in a common folder followed by Analysis

Working: Graphical Representation

of the Data Flow
● Digital Issue tracker makes use of Power Automate to take data
from MS Forms filled by the line team using any device
Between
connected to internet ( in case of issues )
Apps FORMS

● Then it Stores and Presents this data in Work station Audit

Reports in Sharepoint where the whole team can REVIEW-
UPDATE-TRACK the Audits at all times POWER
A U TO M AT E
● The team can Export the Reports in digital format which will
automatically go for the approval of the stakeholders in teams/Mail.
SHAREPOINT
A P P R O VA L S
● Team can review and Analyse all Stations collectively in the TEAMS/OUTLOOK
Analysis File provided in the SharePoint to decide on Action Plan.

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 Development Road Map:
● Development of Forms
1. Development
2. Verification and finalisation of format ( where all images are required )
● Syncing data with Sharepoint
1. Deployment of flows to add data on Sharepoint
2. Coding for import images to sharepoint
● Data Export
1. Finalisation of report Export layout
2. Coding to Export reports
3. Developing Station-wise common Analysis report using data.
4. System generated mail to the Auditor EPU Manager
● Deployment
1. 1st Test run review
2. Training full team on how to run

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 Implementation at Line:
INPUT
 Using QR Code  Using Link given in Quality Ipads
• Incase a Workstation Audit has to be conducted, the
Line team can use any device connected to
internet to access the WORKSTATION AUDIT
REPORT FORM to register the Audit

• Access can be done using:

>QR Codes stuck around the plant
>Link provided in the I Pads of Quality team

• The QR Codes are made secure wherein the user

will have to sign-in using their Email IDs, Hence
making sure no unauthorized access of Inputs
are made.

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 Implementation at Line:

The Audit is conducted, and After Completion of the All the Data flows to Industrial Quality SharePoint, where one can delete, The User can then export the data a
Inputs are taken on the iPad Audit the Auditor submits modify and export these individual reports report and a Mail/Team message will go
like: OK/NOK, Comments, the Input to the Auditor and the EPU Manager for
Images Approving the report

The Quality team is also given an additional benefit
of doing a collective analysis for all the stations at
site, unlike before where all the data had to be
reinput in the system.
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After both have approved the report is
automatically generated in the Industrial EPU Manager getting the The Auditor getting the Approval
Quality SharePoint with both Auditor and EPU Approval mail mail

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Managers' digital signature 4

 Scenario Before & After
Improvement
AGILE

Manual Method
Scan Audit Note data in
Get Upload in
Work-station Audit reports and Separate excel
duration on paper
Signatures of
stakeholders
send to
common
sharepoint
one by one for 53+ Mins
stakeholders Analysis

30 Mins 5 Mins 5 Mins 5 mins 8 mins

15+ Mins per Audit saved

Digital Method

Export
Automatic
Collective data 38 Mins
Work-station Audit mail to Stake
report from available for all
duration in MS Forms holders for
sharepoint stations in excel
approval
7.5 Hrs+
33 Mins 1 min 3 min 1 min Saved for Whole
site Audit
Data Integrity and Modification RESPONSIBLE
The Digital Process ensures that approval is taken from the correct owners unlike the
manual method where signatures from correct PIC are ensured
Also the Report can be regenerated if any data needs to be changes unlike the manual
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process. The Final Format is uneditable by any external user 9
 Advantages

 More AGILE
I. Gives additional Feature to capture images for a NOK point and store in sequence unlike manual method.

II. The Digital Process is Agile and saves more than 27% of the total Audit time.
III. All the Modifications for all the stations can be done on a single platform where data is readily available rather
than searching the paper document for making changes
IV. Reports can be made very quickly and also allows the user to make dashboards with the digital data

 More SECURE
I. To Export a Report an Approval process is initiated that can done only by the real stakeholders, hence
ensuring accountability.
II. The Report is exported in a HTML format which cannot be edited using any software, If any changes are made
it will go for a Reapproval process ensuring integrity of the data

 ECO FRIENDLY
I. This process requires Zero involvement of Paper; Hence it is ecofriendly and saves Paper.

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 www.alstom.com
www.alstom.com

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