What is RFP

A request for proposal (RFP) is a business document that announces a project,
describes it, and solicits bids from qualified contractors to complete it

What does a typical rfp include?

1. Project overview and administrative information section 
2. Technical requirements section
3. Management requirements section
4. Supplier qualifications and references section
5. Pricing section
6. Contract and license agreement section
7. Appendices
 RFP Tender
• Allows the procuring organization to
consider and evaluate all bids, with greater • Effective for comparing bids for a fixed
scope of work.
flexibility in addressing non-compliant bids.

• Can explore lower cost alternatives such as

adjusting the scope or amending terms of • Provides direct competition on pricing.
the contract to perform the work.

• Allows the procuring organization to

negotiate pricing, scope of work and • Eliminates need for any negotiation to
contract terms, if desired. finalize the contract to perform the work.

• The project owner cannot explore lower

• May require negotiation to finalize cost alternatives available by either
Performance Contract. adjusting scope or amending the
Performance Contract.

• Proponents can withdraw proposals at any • Once the tender has closed, the process is not
time. There is no period of bid irrevocability very flexible. Project owners must disqualify
and no bid security. non-compliant tenders.
 Key Points of RFP by KMSAR construction Pvt. Ltd.
• Scope of work
1. Construction of 3KM Bituminous Road From SH12 (Chainage 37.3KM)-
Village.Badlapur With Drainage
2. Construction of two Slab Culvert with C/C Surface at Chainage (1.31KM &
2.8KM) & With Maintenance of Old PWD Bridge

• Estimated cost of Project : 1.76Cr

• Earnest Money Deposit : 30.56L
• Duration for Tender for Bidding – 14Days
 Contents of our RFP

1. Bidding description
2. Instruction to Bidders
3. Preparation and submission of Bid
4. Evaluation process
5. Fraud and Corrupt Practices
6. Pre-Bid Conference
7. Scope of Work
8. Appendices