Dr. D. Y.

Patil Pratishthan’s
Dr. D. Y. Patil Institute of Management Studies
(Approved by AICTE, recognized by Govt. of Maharashtra and affiliated to Savitribai Phule Pune University)
Accredited By National Assessment and Accreditation Council (NAAC) with ‘A’ Grade
Sector 29, Behind Akurdi Railway Station, Nigdi Pradhikaran, Pune -411044
Phone: 020-27654736, 27652794, Fax 020-27650229.
Web site: www.dypims.com. Email: placement@dypims.com

SIP 1st Presentation

ON
The impact of effective planning & control on
purchasing activity in Industry
SIP Company
Vishwasya Technologiess Pvt. Ltd.
Specialization (Major)
Operation & Supply Chain Management
SUBMITTED BY:
20022 Vijay Sanjay Jadhav
UNDER THE GUIDANCE OF:
Prof. Amitabh Patnaik
Introduction
The importance of effective planning in
purchasing activities in any business
organization is it small or large is an obvious
and important. In any purchasing activities
effective planning is the fundamental and
primary managerial functions for any specific
operation which made it essential for successful
strategy element of management depends upon
good planning.
 Company Profile
Company Name- Vishwasya Technologiess Pvt. Ltd.
Location- Gala No. 23-24, Gat No. 74 & 75, Dharma Industrial Estate, Jyotiba Nagar, Talwade,
Pune 411 062.
Vision-To develop world class products and services by inventing, creating, adopting and
deploying technology which add value to peoples' life giving them happiness, satisfaction,
comfort, growth, prosperity and monetary benefits.
Mission-To serve world with technology based high class products and services. To make it a joy
for all stakeholders to work with us.
Values- Ethics, Integrity, Respect for individual, Excellence, Learning and sharing.
 Objective
1. Importance of planning in purchasing activity.
2. Suggesting alternative ways for effective
planning
3. Studying other ways for effective planning
Scope of the study
The scope of the study is to
consider the requirement in
planning effectively of getting the
organizational materials,
recommending alternative
channels of planning and also
resolving the common conflicts
that are common in the planning
section of any organization.
 Theoretical Background
Effective planning in purchasing activities in any business organization helps the organization to get
the quality of materials from the reliable suppliers at the right time.

Different terms Involved: MATERIALS, QUALITY, PLANNING, PURCHASING,

SUPPLIERS, FORECAST, ORGANIZATION, MANAGEMENT, STRATEGY
• Procurement planning
Procurement planning is the process of identifying and consolidating requirements and
determining the timeframes for their procurement with the aim of having them as and when
they are required.
• Procurement process
oIdentify which goods and services the company needs. ...
oSubmit purchase request. ...
oAssess and select vendors. ...
oNegotiate price and terms. ...
oCreate a purchase order. ...
oReceive and inspect the delivered goods. ...
oConduct three-way matching. ...
oApprove the invoice and arrange payment.
• Procurement Planning Benefits
o Increases the transparency and predictability

o It helps organizations collect similar requirements under one contract

o It allows organizations to determine any additional staffing needs upfront

o Procurement plans allow organizations to compare real-world performance

o Procurement planning provides an opportunity for all stakeholders to meet and discuss the requirements they
feel are needed.
o It allows organizations to estimate how much time will be required to complete the procurement process and
close contracts.
 Literature Review
• A Strategic Approach to Procurement Planning Spekman, Robert E . Journal of Purchasing
and Materials Management ; Tempe  Vol. 17, Iss. 4,  (Winter 1981)
• EFFECT OF PROCUREMENT PLANNING ON SUPPLIERS PERFORMANCE IN
PUBLIC INSTITUTIONS: A CASE OF MOI UNIVERSITY by Ms. Kiplel Maureen
Chepkesis1 and Ms. Pauline Keitany “states that procurement planning in the public sector
is compulsory in order to ensure efficient procurement of goods, works and services. Those
charged with public procurement responsibility must therefore ensure that procurement plans
are prepared in line with those of their annual budgets and implemented.”
• THE IMPACT OF PROCUREMENT PLANNING ON THE SUPPLY CHAIN
MANAGEMENT IN PUBLIC ORGANIZATIONS! A CASE OF THEMINISTRY OF
HEALTH! BY SWANZY AWOZUM.” study examines procurement planning practices
and study also focuses on problems facing procurement planning processes and how to
improve the situation. ”
• Electronic Procurement: A Structured Literature Review and Directions for Future
Research by Tobias Schoenherr V. M. Rao Tummala “alternative ways of procurement”
• PROCUREMENT PROCESSES AND PERFORMANCE: EFFICIENCY AND
EFFECTIVENESS OF THE PROCUREMENT FUNCTION by Patrick Kakwezi and
Sonny Nyeko “e suggests that procurement efficiency and procurement effectiveness of
the purchasing function are measures of procurement performance.”
THANK YOU