SAP R/3

Materials Management (MM)

Module
(Business Blueprint)

FEBRUARY 2007
304 TS - Thatoom

1
2
304 TS Course Content

1. Enterprise Structure in
Organization Structure
Materials Management
2. Organization Structure
Master Data

Business Process

Enhancement

Outstanding Issue
304 TS : Enterprise Structure

Client

TCO1

Company Code TE00 304 Transport - Thatoom

Purchase Organization TE00 304 TS Purchase Org

Plant TE10 304 TS Plant

Storage Locations TE01 TE02

Company code 4F00 - Plant

Company
Code TE0

Purchase
Organization
TE00

Plant
TE10
Organization Structure

Client
TCO1

304 TS -
Thatoom
Plant-Storage locations for 304 TS Plant

304 TS Plant
TE10

TE01 TE02
304 TS: Course content

• Material Master Data

Organization Structure • Vendor Master Record
• Purchasing Info Record
• Pricing Conditions
Master Data
• Purchase Order Type

Business Process

Enhancement

Outstanding Issue
9
Material Master

Material Master Data

 Material Master Creation (MM01)

 Maintenance of Views
 Maintenance of Data
Material Master Views

Purchasing
Basic Data Sales

Forecasting MRP
Material
Master
Record
Storage location Accounting

Storage
Material Master Data

 Industry sector
- Mechanical Engineering

 Material type
TSPR,TTYR,TLUB,TSER

 Material Group
TS-MECH , TS-ELEC,TS-T & S,TS-T & C ,TS-LUB, TS-TYRE,
TS-SERV

 Valuation Class
TTYR,TLUB,TMEC,TELE,TSTS,TSTC,TSER
Material Master
Data
 Purchasing Unit
 EA
 Base Unit of Measurement
 EA
 Purchasing Group
 304TS Purchasing Group
304 TS: Course content

• Material Master Data

Organization Structure • Vendor Master Record
• Purchasing Info Record
• Pricing Conditions
Master Data
• Purchase Order Type

Business Process

Enhancement

Outstanding Issue
Vendor master

General data
• Name
• Address

Purchasing data
• Purchasing order currency
• Purchasing Group
• Goods Receipt based Invoice Vendor
• Partner Functions
(Invoice Presented by)
Master Data

Company Code data

• Reconcile Account
• Terms of Payment
• Withholding Tax
Vendor master

• General data
–Name address

• Company code data

–Reconcile account
–Term of payment
–Withholding tax

• Purchasing data
–Purchasing order currency
–Term of payment
–Goods receipt based invoice
–Vendor supplying plant (additional data)

16
Vendor master
􀁺

 Thevendor master includes all data necessary f

or processing business transactions and corres
ponding with vendors.
 Information is shared between the accounting
and purchasing departments.

 Data is grouped into three categories:

 General data
 Accounting data
 Purchasing data
17
304 TS : Account Group

Acct. Number Ranges

Group
Description
from to

Z010 Affiliated Vendor – TH 0000000000 ZZZZZZZZZZ

Z020 Affiliated Vendor – not TH 0000000000 ZZZZZZZZZZ
Z030 Related Vendor – TH 110000 119999
Z040 Related Vendor – not TH 120000 129999
Z056 Outside Vendor – Domestic 310000 319999
Z060 Outside Vendor – Foreign 220000 229999
Z090 Domestic – One-time Vendor 0000000000 ZZZZZZZZZZ

Z099 Foreign – One-time Vendor 0000000000 ZZZZZZZZZZ

18
304 TS : Vendor Account Number

Account Payable

• Vendor – Domestic
ASSIGN
Vendor Code
• Vendor – Import

Note:
Please Refer to Business Blueprint (FI/CO Module), Vendor
Account Group.
Vendor master Partner Functions

Ordering Address

Invoice Presented
Vendor By
Partner
Function
304 TS: Course content

• Material Master Data

Organization Structure • Vendor Master Record
• Purchasing Info Record
• Pricing Conditions
Master Data
• Purchase Order type

Business Process

Enhancement

Outstanding Issue
Purchasing info record

General data
 Vendor data
 Original data
 Order unit (conversion)

Purchasing organization data

 Control (delivery time, minimum
quantity..) Purchasing
 Prices and conditions
 Text (purchase order text..) Info Record

Purchasing organization/plant data

 Control (delivery time, minimum

+ quantity..)
 Prices and conditions
 Text (purchase order text..)
304 TS: Course content

• Material Master Data

Organization Structure • Vendor Master Record
• Purchasing Info Record
• Pricing Conditions
Master Data
• Purchase Order Type

Business Process

Enhancement

Outstanding Issue
304 TS: Pricing Conditions

In this we will be defining condition types, access

sequence, condition tables which are representing
different pricing elements like discounts,
surcharges, freight etc.

 Pricing Conditions for Domestic Vendor

 ZTS304

 Pricing Conditions for Import Vendor

304 TS: Pricing Conditions

Pricing Conditions for Domestic and Import Vendors

Code Name Description

PB00 Gross Price Gross price of the material
ZVAT VAT Value Added Tax (Input)
304 TS: Course content

• Material Master Data

Organization Structure • Vendor Master Record
• Purchasing Info Record
• Pricing Conditions
Master Data
• Purchase Order Type

Business Process

Enhancement

Outstanding Issue
Purchase Order Type

Purchase Order Document Type

TSER 304TS PO Service
TSNB 304TS Purchase Order
TSPO 304TS PO Spare Part

Purchase Requisition Type

TSER PR-304TS Service
TSPR PR-304TS Spare Part
304 TS: Course content

• Procurement Process
Organization Structure • Inventory Process

Master Date

Business Process

Enhancement

Outstanding Issue
Procurement Process and Master Data Maintenance

Maintain Master Data

1) Material Master Data
2) Vendor Master Data
3) Purchasing Info Record
4) Pricing Master Data (Condition Records)
Procurement Process
1) Create Purchase Requisition
2) Create Purchase Order
3) Perform Goods Receipt
4) Post Logistics Invoice Verification
5) Perform Accounts Payable
Maintain Vendor Master

304 TS (Operations-Finance) FI/CO Data Maintenance

Create Vendor Master Record

• If new data is not proper

send vendor master form
back to Requestor

No

Vendor
Realize from user Master Approved by Yes Maintain
Data should be Form Operations
Vendor Master
changed Manager
• Send vendor master
form for data
• Input new data in • Requestor submits vendor maintenance
vendor master form master form to Operations-
Finance for approval

Notify Operations-Finance
and Requester Upon
completion
Maintain Info Record

304 TS (Operations-MM) Requestor

Create Purchasing Info record
• Compare price with cost

No New
Check price
product code
• Contact Requestor Ok ?
Submit Purchasing Info record to created
for new price Operations-MM
Yes
Operations-MM
Purchasing
key in price for
• Change price in new product in
Info record
Form Purchasing Info Purchasing Info
record form record form

Maintain
Purchasing Info record
Purchasing
Info record
Form

Communicate that Purchasing

Info record is ready
for use
304 TS: Course content

• Procurement Process
Organization Structure • Inventory Process

Master Date

Business Process

Enhancement

Outstanding Issue

32
Inventory Process

Quantity update
•Value update TP: Transfer Posting
•PO update
•Consumption update

SL: Storage Location

•Unrestricted-use
SL: Storage Location •Quality Inspection
GR: Goods Receipt •Blocked
•Unrestricted-use
•Quality Inspection
•Blocked GI: Goods Issue

GI: Goods Issue

Cost Center
Order
GR: Goods Receipt Asset

Note:
Upon Goods Receipt, load reference number (batch number) and good receipt date
will be attached to the goods to take up the proper cost of goods upon sale.
Flow chart symbols

Process supported by
Decision Making Process
SAP

Filing of Document/Report
Manual Process Date
e.g. by date or document number

A Connector within same page

Process supported by PC
S/W or Other System

Connection between two

process, input to process,
Output from process
Form
Name___ Document Form
X Connector to next page
1

Report
name___ Report Computer File/Database

34
Flow of Material Vendor keep in Stock To Be Process (SAP)

Store Purchase Department Supplier Maintenance Accounting

Create
PPS Store = บจ.เพชรไพศาลอะไหล่ยนต์ Price Agreement
Request Materials
CTN Store = บจ.ชาญทวี เอ็นจิเนียริ่ ง คณะกรรมการจัดซื้ อกลางกลุ่มขนส่ง
By Planning MO
คุณณรงค์ คุณยิง่ ศักดิ์
WELL = Well Interparts Co.,Ltd. Approve
By Committee คุณนิติชยั คุณเสถียร์
Non STK
คุณไพฑูรย์
Contract
Contract
Original 1.Purchase
No Yes PR Auto PR,CM/PM
2.Supplier For request Material
1
2 3.Store
3

CM/PM
Issue Material
CM/PM
1.Supplier
Create PO 1 2.Store
With Reference to PR/ 2
And Price Agreement
Buyer….Engineer
Approve K.Wiroj…Purchasing Manager
By Pur Mang.
No Yes PO
Original
RC
1

Goods Receive Dr. Expense

to Issue Cr. Accrue Expense

PO Original
Invoice
Issue invoice
Run Report Ref. PO,WO
Receiving Dr. Accrue Expense
CM/PM
Report Cr. Vendor
Monthly Transaction Receiving Invoice
Report Report Report 1

35
Flow of Stock Spare Parts To Be Process

Store Purchase Department Supplier Maintenance Accounting

Inventory Create RFQ

System With Reference to PR
RFQ

Maintain / 1

Create PR Select Vendor

PR PR Create PO
Original
With Reference to RFQ
1-2 1

1.Purchase
Approve and
2.Store Approve and
Release PR
Release PO

PO PO
Purchase Original
Dept.
2 1
Buyer………….Engineer
K.Viroj…………Purchasing Manager
Goods Receipts Delivery Goods

RC RC
Invoice Invoice

บันทึกบัญชีจากจากการ
ทำรับ Receipt PO PO
at Purchase Dept. Original
Bill
1

36
Flow of Direct Material To Be Process

Store Purchase Department Supplier Maintenance Accounting

Request Materials
By Planning WO
Check Stock
More than 100,000 B. Check STK
will need through
Committee Purc.
1.Purchase
PR 2.Store Create PR
Approve and Create RFQ
1-2 PR RFQ
Release PR Original
Approve and
K.Chaiwat…….PMC Store 1 Maintain / Release PR
1
K.Chatchai……PMC Store Manager Select Vendor Yes No
Fleet Manager +CEO < 30,000 B
Board Committee > 30,000 B Create PO PPMC Suppervisor
With Reference to RFQ PPMC Manager

Approve and
Release PO

1.Purchase
PO PO
Purchase Original 2.Supplier
Dept. 3.Store
2 1
Buyer………….Engineer RC
K.Viroj…………Purchasing Manager Invoice

Goods Receipts Delivery Goods

Dr. Expense
Cr. Accrue Expense
RC
Invoice

PO
OriginalBill

Receipt PO 1
at Purchase Dept. Dr. Accrue Expense
Cr. Vendor

37
Flow of Service Labor To be Process for CM

Maintenance Purchase Department Supplier Maintenance Accounting

Create Job plan Create RFQ

Scope of work RFQ

Maintain / 1
Create PR Select Vendor ฝบสั่งซ่อม

PR PR
Create PO PO
PR Original Original
With Reference to PR RFQ
1
Original
1
1-2 3 PO
Original
1
1.Purchase Approve and
Approve and 2.Store Release PO 1
Release PR

- Supervisor PPMC PO PO
- Section Head PPMC Purchase Original
- K.Somkriat……PPMC Manager Dept.
2 1
- Fleet Manager +CEO < 30,000 B
Buyer………….Engineer
- Board Committee > 30,000 B
K.Viroj…………Purchasing Manager

Create
service entry sheet
Approve Service
Entry
Entry sheet
Sheet

บันทึกค่าใช้จ่าย
Invoice
Invoice
Bill
1

38
ตั้งหนี้จาก Invoice
Review for Movement type

Review For Movement Type

Goods Receipt Movement Type Rev. Mov. Type

Goods Receipt For PO 101 102

502
Goods Receipt For WPO 501

Goods Transfer Movement Type Rev. Mov. Type

Goods Transfer Between Storage 313 315

( In the same plant ) 321 322

Goods Issue Movement Type Rev. Mov. Type

Goods Issue 201 202

261 262
304 TS Course content

Organization Structure 1) Standard form and

report in SAP.
Master Data
2) ABAP/4 Script and
programming.
Business Process

Enhancement

Outstanding Issue
Standard forms and reports in SAP

Standard Forms

- Purchase Order
- Stock removal document (for transfer posting)
- Goods issue slip
- Goods receipt slip
- Physical inventory document (for physical count)

Standard Reports

- Stock overview
- Stock for posting data
- List display material document
Daily goods receipt report/Stock movement
Daily goods issue report/Stock movement
Daily goods transfer report/Stock movement
304 TS Forms and Reports

Reports

- Open purchase order list

- Purchase invoiced list
- Inventory listing
- Inventory movement report

42
304 TS Course content

Organization Structure

Master Data

Business Process

Enhancement

Outstanding Issue
304 TS Outstanding issues

No issues so far
Thank You