RECORD

MANAGEMENT
WHAT IS RECORD

Record captures or documents the relationship and transactions

between the people. Also records can be defined to mean anything
constituting a piece of evidence about the past, especially an
account kept in writing or some other permanent form.
RECORD MANAGEMENT

.
 is the supervision and administration of
digital or paper records, regardless of
format. Record management activities
include the creation, receipt, maintenance,
use, and disposal of records. In this
context a record is content that documents
a business transaction. Records are kept
throughout the life cycle of the document.
RECORD LIFE CYLE
CLASSIFICATION OF RECORDS MANAGEMENT

Interm NOTE: Records may be

of differentiated in their storage by
confidentiality color, number, as well as by names.

Interm of numerical
Interm of
functionality
Interm of value
WHY RECORDS MANAGEMENT?

 It help to reduce operating cost.

 Help to improve efficiency and productivity
 To ensure regulatory compliance
 To minimize litigation risk
 To safeguard vital information.
 To support better management on decision making.
 To stimulate new record management technology.
 FUNCTION OF RECORD MANAGEMENT

• To make sure records

capture is possible.
• To ensure the provenance of
the record.
• To categorize the record.
• To provide a means for
reference for the record.
• Determine the retention and
disposition of the record.
 CONSEQUENCES OF POOR RECORD
MANAGEMENT.

• Wastage of time
• It tarnish the image of
the office.
• Misplacement of files
• Justice delay
• It is a loophole for
corruption.
ELECTRONIC RECORDS MANAGEMENT

Means is a record that can be manipulated, transmitted or

processed by a computer.
Electronic records management helps to save time, it ensure
transparency and productivity, helps to ensure impartiality, it helps
people to access some of record easily, it helps to reduce
corruption, and also helps to ensure administration of justice.
KINDS OF RECORDS MANAGEMENT
ELECTRONIC MODE
PAPER KIND
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