AGENCY PROCUREMENT COMPLIANCE

AND PERFORMANCE INDICATORS (APCPI)

METHODOLOGY DATA COLLECTION TO
SCORING & RATING

NAME OF SPEAKER

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 DATA COLLECTION AND
CONSOLIDATION: PREPARATION OF
THE CONSOLIDATED
PROCUREMENT MONITORING
REPORT (CPMR)

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CPMR

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CPMR

CPMR is the Annex B of the APCPI which reflects

the profile of agency procurement for one calendar
year. This shall be submitted as part of your
APCPI Assessment Result.

Source documents: APP, PMR, abstract of bids,

contracts, purchase orders, etc.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

Horizontally, the CPMR

is divided into four (4)
sections of data,
namely:

Public Bidding
Alternative Modes
Foreign Funded
Procurement
Others
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HOW TO CONSOLIDATE DATA FOR THE CPMR

(1) Public Bidding

Pertains to the planned and actual data on the procurement of
goods, works and consulting services conducted through public
bidding.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(2) Alternative Modes

Pertains to the planned and
actual data on the volume and
amount of total procurement, as
well as posting compliance, if
applicable, for procurement
activities done through
alternative modes of
procurement.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(2) Alternative Modes

2.1.1 Shopping (52.1 a above 50K) refers to procurement projects

done through “Shopping A” with ABC of above PhP50,000.00.

2.1.2 Shopping (52.1 b above 50K) refers to procurement projects

done through “Shopping B” with ABC of above PhP50,000.00.

2.1.3 Other Shopping refers to procurement projects done through

“Shopping A” and “Shopping B” with ABC of PhP50,000.00 and below.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(2) Alternative Modes

2.2.1 Direct Contracting (above 50K) & 2.2.2 Direct Contracting (50K
or less) refers to procurement projects done through Direct
Contracting, including those included utilities, such as water,
electricity, telephone and internet which were not publicly bid (WETI
Guidelines).

2.3.1 Repeat Order & 2.3.2 Repeat Order (50K or less)

2.4. Limited Source Bidding

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(2) Alternative Modes

2.5.1. Negotiation (Common-Use Supplies) refers to procurement

projects done through ordering from DBM-PS.

2.5.2 Negotiation (Recognized Government Printers) refers to printing

services involving Accountable Forms and Sensitive High
Quality/Volume requirements which should be procured from any of
the three (3) Recognized Government Printers (RGPs)

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(2) Alternative Modes

2.5.3. Negotiation (TFB 53.1) refers to procurement projects done

through Negotiated Procurement
(Two-Failed Bidding).

2.5.4 Negotiation (SVP 53.9 above 50K) refers to procurement projects

done through Negotiated Procurement (Small Value Procurement)
with ABC/s of above PhP50,000.00.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(2) Alternative Modes

2.5.5 Other Negotiated Procurement (Others above 50K) & 2.5.6 Other
Negotiated Procurement (50K or less) refers to procurement projects
done through Negotiated Procurement such as the following:

1. Emergency Cases 1. Defense Cooperation Agreement

2. Take-over of Contracts 2. Lease of Real Property
3. Adjacent or Contiguous 3. NGO Participation
4. Agency-to-Agency (exc. CSE) 4. Community Participation
5. Scientific, Scholarly or Artistic 5. United Nations Agencies,
Work, Exclusive Technology and International Organizations or
Media Services International Financing
6. Highly Technical Consultants Institutions

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HOW TO CONSOLIDATE DATA FOR THE CPMR

(3) Foreign Funded Procurement

(4) Others – for procurement activities not applicable to the above

procurement methods but are considered PAPs in APPs i.e,
contract renewals, contract extension, etc.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

Vertically, the CPMR is divided to fourteen (14) columns:

Column 1 – Type/s of Procurement, categorized

under specific mode of procurement;
Column 2 – Total Amount of Approved APP;
Column 3 – Total Number of Procurement Activities;
Column 4 – Total Number of Contracts Awarded;
Column 5 – Total Amount of Contracts Awarded;
Column 6 – Number of Failed Biddings;

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HOW TO CONSOLIDATE DATA FOR THE CPMR

Column 7 – Total No. of Entities who Acquired Bid Docs

Column 8 – Total No. of Bidders who submitted bids;
Column 9 – Total No. of Bidders who passed eligibility stage;
Column 10 – No. of Bid Opportunities posted at PhilGEPS;
Column 11 – No. of Contract Award posted at PhilGEPS;
Column 12 – Total Number of Contracts that
incurred negative slippage;
Column 13 – Total no. of contracts with amendments to order
or variation orders;
Column 14 – No. of Contracts Awarded within prescribed
timeframes
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HOW TO CONSOLIDATE DATA FOR THE CPMR

Note: Threshold amounts for

certain Alternative Modes of
Procurement must be observed.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

Using the data in the APP, CHECK the

total amounts allotted for each type of
mode of procurement.
If a particular procurement project to be
added was affected by the changes in the
APP, the latest changes shall prevail.
▪ For rebid procurements – reflect
adjusted ABC
▪ Change of Method used – reflect
ABC on the actual mode of
procurement

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HOW TO CONSOLIDATE DATA FOR THE CPMR

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HOW TO CONSOLIDATE DATA FOR THE CPMR

CHECK if the number of procurement

activities is counted on a per lot basis,
except:

▪ For Negotiation-Common-Use
Supplies and Equipment – based
on the No. of APRs and if with
deliveries
▪ WETI shall be counted once per
annum if included in the APP and
underwent procurement

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HOW TO CONSOLIDATE DATA FOR THE CPMR

The amount of contracts awarded

shall be the actual contract prices on
all the successfully procured
projects.

General Rule:
Column 2 > Column 5.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

“Spill-over” data – should there be

procurement activities which were not
awarded in the same assessment
year, the number of procurement
activities is expected to be greater
than the no. of contracts awarded.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

Counted on a per lot basis

Procurement activities already started

(with posting or issued IB) but were
eventually cancelled are also counted
under Failed Biddings

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HOW TO CONSOLIDATE DATA FOR THE CPMR
For Public Bidding, the Total Number of Procurement
Activities is equivalent to the sum of Total Number of
Contracts Awarded and No. of Failed Biddings.

≥ +
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HOW TO CONSOLIDATE DATA FOR THE CPMR

For alternative methods, the No. of Contracts awarded

should be equal to or less than the No. of Procurement
Activities (Column 3 > Column 4).

≥
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HOW TO CONSOLIDATE DATA FOR THE CPMR

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HOW TO CONSOLIDATE DATA FOR THE CPMR

• If Bidding Documents are for sale,

based on the actual
acquisition/sale of bidding
documents
• If for free, based on number of
downloads from PhilGEPS and
actual acquisition, if any.
• Counted per lot

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HOW TO CONSOLIDATE DATA FOR THE CPMR

ILLUSTRATION 1:
Project A has 5 Lots. Bidder 1 intends to participate in Lots 1, 2 an 3; Bidder
2 intends to participate in Lots 2, 4, and 5; Bidder 3 intends to participate in all
5 lots. The total number of Entities who Acquired Bidding Documents is 11.

Bidders Total Number of Entities who Acquired Bid Docs

Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Total

Bidder 1 I I I

Bidder 2 I I I

Bidder 3 I I I I I

Total 2 3 2 2 2 11

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HOW TO CONSOLIDATE DATA FOR THE CPMR

ILLUSTRATION 2:
Project A has 100 Lots. There are 10 entities who acquired bid documents for
the said project. The total number of entities who acquired bidding documents
is estimated as 1000.

Total Number of
No. of No. of Lots
Entities who
Entities
Acquired Bid Docs
10 100

1000
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HOW TO CONSOLIDATE DATA FOR THE CPMR

• Determined through review of the

abstract of bids
• Counted based on the number of bid
offer per lot

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HOW TO CONSOLIDATE DATA FOR THE CPMR

• Bidders who were declared eligible

during the submission and opening of
bids
• Counted on a per lot basis

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HOW TO CONSOLIDATE DATA FOR THE CPMR

For Public Bidding

≥ ≥
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HOW TO CONSOLIDATE DATA FOR THE CPMR

• Counted on a per lot

basis regardless
whether multiple lots
are covered by one
posting.

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HOW TO CONSOLIDATE DATA FOR THE CPMR

≥
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HOW TO CONSOLIDATE DATA FOR THE CPMR

• From the number of contracts

awarded (column 4), check if how
many of those are with slippage,
amendments to or variation order
• Information may be gathered from
the end-users/project managers

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HOW TO CONSOLIDATE DATA FOR THE CPMR

• Based on compliance with the

prescribed period in Section 38 of the
IRR and its Annex C.
• Counted on a per lot basis
• If not all contracts awarded on time,
indicate reason/s for delay in the
APCPI assessment form.

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SCORING AND RATING SYSTEM

The scoring and rating system can be found in

Annex C of the APCPI tool.

4 Pillar -> 16 Indicators -> 41 Sub-Indicators

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PILLAR I OF THE APCPI

Indicator 1. Competitive Bidding as Default Procurement Method

1a. Percentage of competitive
bidding and limited source
bidding contracts in terms of
amount of total procurement.

1b. Percentage of competitive

bidding and limited source
bidding contracts in terms of
volume of total procurement.

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PILLAR I OF THE APCPI

Indicator 2. Limited Use of Alternative Methods of Procurement

2a. Percentage of shopping
contracts in terms of amount of
total procurement
(Section 52 of the revised IRR)

2b. Percentage of negotiated

contracts in terms of amount of
total procurement
(Section 53 of the revised IRR)

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PILLAR I OF THE APCPI

Indicator 2. Limited Use of Alternative Methods of Procurement

2c. Percentage of direct
contracting in terms of amount of
total procurement
(Section 50 of the revised IRR)

2d. Percentage of repeat order

contracts in terms of amount of
total procurement
(Section 51 of the revised IRR)

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PILLAR III OF THE APCPI

Indicator 8. Efficiency of Procurement Processes

8a. Percentage of total amount of CPMR: total amount of contracts

contracts signed within the assessment awarded /total amount of procurements
year against total amount in the under the approved APP(s)
approved APPs.

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PILLAR III OF THE APCPI

Indicator 8. Efficiency of Procurement Processes

8b. Percentage of total number of CPMR: total number of contracts

contracts signed against total number awarded through public bidding/total
of procurement projects done through number of procurement activities
competitive bidding conducted through public bidding 
(if applicable)

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PILLAR I OF THE APCPI

Indicator 3. Competitiveness of the Bidding Process

3a. Average number

of entities who
acquired bidding
documents
3b. Average number
of bidders who
submitted bids

3c. Average number

of bidders who passed
eligibility stage

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PILLAR II OF THE APCPI

Indicator 6 – Use of Philippine Government Electronic Procurement System

6a. Percentage of bid CPMR: total number of bid opportunities posted by method of
opportunities posted by the procurement /total number of procurement activities conducted
PhilGEPS-registered (using only total number of public bidding contracts, Limited
Agency Source Bidding , Shopping under Section 52.1 [b] ,Two-Failed
Biddings, and Small Value Procurement)
(Section 17.5)

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PILLAR II OF THE APCPI

Indicator 6 – Use of Philippine Government Electronic Procurement System

6b. Percentage of contract CPMR: total number of contract award posted for public
award information posted bidding in the PhilGEPS website/the total number of public
by the PhilGEPS-registered bidding contracts awarded.
Agency.
(Section 37.1.6)

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PILLAR II OF THE APCPI

Indicator 6 – Use of Philippine Government Electronic Procurement System

6c. Percentage of contract CPMR: total number of contracts awarded through alternative
awards procured through mode posted in PhilGEPS/ divided by the total number of
alternative methods posted alternative contracts awarded
by the PhilGEPS-registered
Agency.
(Section 54.3)

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PILLAR III OF THE APCPI
9a. Percentage of contracts awarded within Total number of procurement contracts for goods that complied
prescribed period of action to procure goods with the prescribed period/total number of procurement contracts
for goods awarded through public bidding

9b. Percentage of contracts awarded within Total number of procurement contracts for infrastructure projects
prescribed period of action to procure that complied with the prescribed period/total number of
infrastructure projects procurement contracts for infrastructure projects awarded through
public bidding

9c. Percentage of contracts awarded within Total number of procurement contracts for consulting services that
prescribed period of action to procure consulting complied with the prescribed period by the total number of
services contracts for consulting services awarded through public bidding

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HOW TO CONSOLIDATE DATA FOR THE CPMR

Other general consideration:

1. For those procurement projects/activities which were started/processed in the assessed year
but were not awarded within the same year, the same shall be added in the Total Number of
Procurement Activities, but the data on the No. of Contracts Awarded shall remain as is.

2. If a particular procurement project to be added was affected by the changes in the APP, the
latest changes shall prevail.

3. If the source of the estimated budget reflected in the APP was transferred or downloaded to
another procuring entity, then the transferred or downloaded budget, with the procurement project
must be reflected in the recipient’s APP, as the case may be.

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QUESTIONNAIRE

The Confirmation Questionnaire reflects the procuring entity’s over-all

qualitative data and determines the conditions/criteria met to derive the rating
for each sub-indicator.

The boxes/cell in the form must be accomplished by entering either a (✓), (🗴)
or (O) in the corresponding answer/criteria, while the blanks must be filled-out
using numeric characters only.

The proper completion and answering of questionnaire is important in the

auto-computation and generation of APCPI Score and Rating.
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QUESTIONNAIRE

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ANNUAL PROCUREMENT PLAN

APCPI Questionnaire

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PILLAR II OF THE APCPI
Indicator 5. Procurement Planning and Implementation

5a. An approved APP that 1. Agency prepares APP using the prescribed
includes all types of format;
procurement 2. Approved APP is posted at the Procuring
Entity's Website; and
3. Submission of the approved APP to the
  GPPB within the prescribed deadline.

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APP - CSE

APCPI Questionnaire

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PILLAR II OF THE APCPI
Indicator 5. Procurement Planning and Implementation

5b. Preparation of Annual A score of full compliance means that the Procuring
Procurement Plan for Common-Use Entity has met all the conditions (a to c). Substantial
Supplies and Equipment (APP-CSE) compliance refers to existence of condition (a) and
and Procurement of CSE from the PS either condition (b) or (c); partial compliance refers to
1. Agency prepares APP-CSE using the existence of condition (a) only, and not compliant
prescribed format refers to absence of all three conditions.
2. Submission of the APP-CSE
within the period prescribed by the
Department of Budget and
Management;
3. Proof of actual procurement of
Common-Use Supplies and
Equipment from DBM-PS

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COMPLIANCE TO REPEAT ORDER PROCESS

APCPI Questionnaire

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COMPLIANCE TO LSB PROCESS

APCPI Questionnaire

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PILLAR I OF THE APCPI
Indicator 2. Limited Use of Alternative Methods of Procurement
2e. Compliance with Repeat
Order procedures.

2f. Compliance with Limited

Source Bidding procedures.

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SUFFICIENT PERIOD TO PREPARE BIDS

APCPI Questionnaire

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PILLAR I OF THE APCPI
Indicator 3.
Sub-Indicator 3d. Sufficiency of period to prepare
bids
1. Bidding documents are available at the time
of advertisement/posting at the PhilGEPS
website and Agency website
2. Supplemental bid bulletins are issued at
least seven (7) calendar days before bid
opening
3. Minutes of pre-bid conference are readily
available within five (5) days
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Competitiveness of the Bidding Process
A score of full compliance means that the Procuring Entity
has met all the above conditions (a. to c). Substantial
compliance refers to existence of condition (a) and either
condition (b) or (c); partial compliance refers to the
existence of condition (a) only, and not compliant refers to
the absence of all three conditions. If no supplemental bid
bulletin was necessary, existence of conditions (a) & (c)
shall be considered fully compliant.
EFFECTIVE PROCUREMENT DOCUMENTATION & TECHNICAL
SPECIFICATIONS/ REQUIREMENTS

APCPI Questionnaire

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PILLAR I OF THE APCPI

Indicator 3. Competitiveness of the Bidding Process

3e. Use of proper and effective procurement

documentation and technical A score of full compliance means that the Procuring Entity
has met all the conditions (a to c). Substantial compliance
specifications/requirements refers to existence of any of the two (2) of the above
conditions, partial compliance refers to the existence of only
1. The end-user submits final, approved and complete
Purchase Requests, Terms of Reference, and other one condition, and not compliant refers to absence of all three
documents based on relevant characteristics, functionality conditions.
and/or performance requirements, as required by the
procurement office prior to the commencement of the
procurement activity;
2. No reference to brand names, except for items/parts that
are compatible with the existing fleet or equipment; and
3. Bidding Documents and Requests for Proposal/Quotation
are posted at the PhilGEPS website, if applicable, Agency
website, and in conspicuous places.

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BIDS AND AWARDS COMMITTEE

APCPI Questionnaire

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PILLAR II OF THE APCPI

Indicator 4. Presence of Procurement organizations

4a. Creation of Bids and Awards Document Review:

Committee(s)   i. Existence of agency order creating the Bids and
Awards Committee;
(Sec. 11 of the revised IRR) ii. There are at least five (5) members of the BAC;
iii. Members of BAC meet qualifications; and
iv. Majority of the members of BAC are trained on
R.A. No. 9184.

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BAC SECRETARIAT

APCPI Questionnaire

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PILLAR II OF THE APCPI

Indicator 4. Presence of Procurement Organizations

4b. Presence of a BAC Secretariat or Document Review:
Procurement Unit i. Existence of agency order creating the Bids and Awards
 (Sec. 14 of the revised IRR) Committee Secretariat or Procurement Unit;
ii. The Head of the BAC Secretariat meets the minimum
qualifications;
iii. Majority of the members of BAC Secretariat are trained
on R.A. No. 9184.

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USE OF GREEN TECHNICAL SPECIFICATIONS

APCPI Questionnaire

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PILLAR II OF THE APCPI

Indicator 5. Procurement Planning and Implemantation

5c. Existing Green Specifications for GPPB- Full compliance is considered if all procurement activities for
identified non-CSE items are adopted any of the 10 non-CSEs have green technical specifications.

Prior to 2019, procuring entities which use green technical

specifications for any of the 10 non-CSEs will be considered
as fully compliant.

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UP-TO DATE PROCUREMENT INFORMATION

APCPI Questionnaire

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PILLAR II OF THE APCPI

Indicator 7. System for Disseminating and Monitoring Procurement Information

7a. Presence of website that provides up-to-  Scoring Criteria:

date procurement information easily i. Agency has a working website;
accessible at no cost. ii. Procurement information is up-to-date;
  iii. Information is easily accessible at no cost

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PROCUREMENT MONITORING REPORT

APCPI Questionnaire

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the author’s approval is prohibited.
PILLAR II OF THE APCPI

Indicator 7. System for Disseminating and Monitoring Procurement Information

7b. Preparation of Procurement Monitoring Document Review:
Reports using the prescribed format, prompt i. Agency prepares the PMRs;
submission to GPPB, and posting in agency ii. PMRs are promptly submitted to the GPPB;
website iii. PMRs are posted in the agency website;
(Section 12.2)  iv. PMRs are prepared using the prescribed format;

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PROCUREMENT ACTIVITIES ACHIEVE THE DESIRED
OUTCOME AND OBJECTIVES

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 8. Efficiency of Procurement Processes

8c. Planned procurement activities Scoring Criteria:

achieved desired contract outcomes and
objectives within the target/allotted
timeframe (new)
1. There is an established procedure for needs analysis and/or
market research.
2. There is a system to monitor timely delivery of goods, works,
and consulting services. (formerly 12b)
3. Agency complies with the thresholds prescribed for amendment
to order, variation orders, and contract extensions, if any, in
competitively bid contracts. (formerly 12b)

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
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PERFORMANCE EVALUATION OF PROCUREMENT
PERSONNEL

APCPI Questionnaire

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the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 10. Capacity Building for Government Personnel and Private Sector Participants

10a. There is a system within the procuring
entity to evaluate the performance of
procurement personnel on a regular basis
1. Personnel roles, duties and responsibilities involving
procurement are included in their individual performance
commitment/s.
2. Procuring entity communicates standards of evaluation to
procurement personnel;
3. Procuring entity and procurement personnel acts on the
results and takes corresponding action.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
ANNUAL PROCUREMENT TRAINING

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 10. Capacity Building for Government Personnel and Private Sector Participants

10b. Percentage of participation of

procurement staff in procurement training
and/or professionalization program

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
ENSURE PRIVATE SECTOR ACCESS TO PROCUREMENT
OPPORTUNITIES

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 10. Capacity Building for Government Personnel and Private Sector Participants

10c. The procuring entity has open dialogue a) Forum, dialogues, meetings and the like (apart from pre-
with private sector and ensures access to bid conferences) are conducted for all prospective bidders
the procurement opportunities of the at least once a year; or
procuring entity.
b) The PE promptly responds to all interested prospective
bidders' inquiries and concerns, with available facilities
and various communication channels.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
KEEPING AND MAINTAINING PROCUREMENT RECORDS
OF BAC AND IMPLEMENTING UNITS

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 11. Management of Procurement and Contract Management Records

11a. The BAC Secretariat has a system for (NAP General Circulars 1 & 2) Document Review:
i. There is a list of procurement related documents that are
keeping and maintaining procurement maintained for a period of at least five years;
records ii. The documents are kept in a duly designated and secure
  location with hard copies kept in appropriate filing cabinets and
electronic copies in dedicated computers;
iii. The documents are properly filed, segregated, easy to retrieve
and accessible to authorized users and audit personnel.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
KEEPING AND MAINTAINING PROCUREMENT RECORDS
OF BAC AND IMPLEMENTING UNITS

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 11. Management of Procurement and Contract Management Records

11b. Implementing Units has and is implementing a
system for keeping and maintaining complete and
easily retrievable contract management records.
Document Review:
i. There is a list of contract management related documents that
are maintained for a period of at least five years;
ii. The documents are kept in a duly designated and secure
location with hard copies kept in appropriate filing cabinets and
electronic copies in dedicated computers;
iii. The documents are properly filed, segregated, easy to retrieve
and accessible to authorized users and audit personnel.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PROCEDURAL REQUIREMENTS FOR QUALITY CONTROL,
INSPECTIONS AND SUPERVISION

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 12. Contract Management Procedures

12a. Agency has defined procedures or Document Review:

standards in such areas as quality control,
acceptance and inspection, supervision of
works and evaluation of contractors’
performance.
i. Agency has written procedures for quality control, acceptance
and inspection of goods, services and works;
ii. Supervision of civil works is carried out by qualified construction
supervisors;
iii. Agency implements CPES for its works projects and uses results
to check contractors' qualifications (applicable for works only).

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
TIMELY PAYMENT

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR III OF THE APCPI

Indicator 12. Contract Management Procedures

12b - Timely Payment of Procurement Inquiry with the Finance or Accounting Head of Agency for the
Contracts normal period for the release of payments for procurement
contracts and comparing the time frames with those normally
found in the contract documents of the sampled contracts.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
INVITATION OF OBSERVERS

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR IV OF THE APCPI

Indicator 13. Observers’ Participation in Public Bidding

13a. Observers are invited to

attend stages of procurement
as prescribed in the IRR.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
INTERNAL AUDIT UNIT

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR IV OF THE APCPI

Indicator 14. Internal and External Audit of Procurement Activities

14a. Creation and operation of Internal Audit Unit a) Creation of Internal Audit Unit (IAU) in the agency
(IAU) that performs specialized procurement b) Conduct of audit of procurement processes and
audits transactions by the IAU within the last three years; and/or
c) Internal audit recommendations on procurement-related
matters are implemented within 6 months of the
submission of the internal auditor's report.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
COA FINDINGS AND RECOMMENDATIONS

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR IV OF THE APCPI

Indicator 14. Internal and External Audit of Procurement Activities

14b. Audit Reports on procurement related To verify the score of the agency for this sub-indicator, the BAC
Secretariat shall confer with its agency Auditor (head of the IAU) and
transactions look at audit reports in the previous year to identify procurement
related recommendations that that have been complied with by the
procuring entity within a reasonable time.

1. AOM
2. Management Letter
3. AAR

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
EFFICIENT PROCUREMENT COMPLAINTS SYSTEM

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR IV OF THE APCPI

Indicator 15. Capacity to Handle Procurement Related Complaints

15a. The Procuring Entity has an efficient
procurement complaints system and has
the capacity to comply with procedural
requirements
1. The HOPE resolved Protests within seven (7) calendar
days per Section 55 of the IRR;
2. The BAC resolved Requests for Reconsideration within
seven (7) calendar days per Section 55 of the IRR;
3. Procuring entity acts upon and adopts specific measures
to address procurement-related complaints, referrals,
subpoenas by the Office of the Ombudsman, COA, or any
quasi-judicial/quasi-administrative body.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
ANTI-CORRUPTION PROGRAM/S

APCPI Questionnaire

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
PILLAR IV OF THE APCPI

Indicator 16. Anti-Corruption Programs Related to Procurement

16a. Agency has 1. Agency has a specific office responsible for the
implementation of good governance programs;
a specific 2. Agency implements a specific good governance program
anti-corruption program/s related to including anti-corruption and integrity development;
procurement 3. Agency implements specific policies and procedures in
place for detection and prevention of corruption.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without
the author’s approval is prohibited.
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