Chapter 2

Sincerely Yours

Application letter
Application Letter

Discussing
Applying special text in Supported
the form of
by Passive
for a job job
application Voice
letters

Consisting And
of Resumes/
Application Curriculum
letters Vitae

Format
 Short Functional Text
• An application letter is a formal letter written
to apply for a job. It is an important step
towards someone’s employment status.
• It generally contains personal information and
includes reasons for applying the position.
 Format
• Applicant’s address
• Date
• Employer’s address
• Salutation
• Opening paragraph
• Body of letter
• Closing paragraph
• Closing
• Signature
 Applicant’s address
• Your name
• Your address
• Your telephone number
• Your e-mail address
 The Date
The month should be fully written and the
year should be written with all four digits, e.g.
October 12, 2018.
The number of the date is pronounced as an
ordinal number, though the endings st, nd, rd,
th, are often omitted in writing e.g. August
12th, 2018.
 Employer’s address/ Inside address
• Employer’s name (Use complete title)
• Job title
• Company’s name
• Company’s address
• (don’t abbreviate)
In a business or formal letter, you should write the address of the recipient
after your own address. Include the recipient’s name, company, address and
postal code. Add the job title if appropriate. The inside address is always on
the left margin
and it also appears the same on the envelope.
Example:
Mr. Daniel Johnson
Personnel Manager of Bridger Corporation
22-23 Eager Street
Nevis AR 994567
 The Greeting/ Salutation
• Dear
A letter normally begins with “Dear” and always includes the
person’s last name. If you don’t know the name of your recipient,
just write Dear Madam/Sir or Dear Sales Manager or Dear Human
Resource Director.
The Greeting in business letter ends in a colon
(the U.S. style) or a comma (the U.K. style).
Examples:
Dear Mr. Smith: (the U.S. style)
Dear Mrs. Smith, (the U.K. style)
 Opening paragraph
• Explain the basic reason for the application
letter.
• Which job are you applying for?
• When and where did you see the
advertisement advertised?
• If it is not advertised, state the how you got
the information about the vacant position.
 Examples of opening paragraph
• I am writing to apply for the post of ….
• I wish to apply for the position of ….
• I would like to apply for the vacant ….
• I am writing to you in response to the vacant
position ….
• Etc.
 Body of letter (main paragraph)
• Demonstrate confidently that your
background (education), skills, experience are
suitable with the desired job requirements.
• Mention specific qualifications which make
you a good fit for the employee’s needs.
• Mention how your personal skills enhance and
support your technical abilities and state you
would highly regard an opportunity to work
for the company.
 Closing paragraph
• State your availability for an interview or test
and include your contact number or e-mail.
 The complimentary Close:
It is a short, polite closing. It ends with a comma.
Yours sincerely, or Sincerely yours,
Yours faithfully, or Faithfully yours,
Yours truly, or Truly yours,
Respectfully,

Signature:
You should put your signature below the complimentary close and
above your full name.
Example:
Yours truly,
Drista Bettany
Drista Bettany
 Remember this rule!
Salutation/ Opening/ Greeting Closing

Dear Sir, Yours faithfully,

Dear Madam,
Dear Sir/ Madam,
Dear Mr. Cakrasurya, Yours sincerely,
Dear Mrs. Linda Tutupoli,
Dear Miss Layla Abdelaziz,
 Steps of sending an application letter
through postal mail and electronic mail
Order
Postal Mail First to last E-mail
No. No.

Type the date Type opening paragraph

Type closing paragraph Type salutation
Type salutation State subject
Type body of letter Type closing
Type applicant’s address Attach enclosure
Type opening paragraph Type employer’s address
Type closing Type body of letter
Type employer’s address Type closing paragraph
 CURRICULUM VITAE
PERSONAL DATA
Full name : Fajar Gatotkaca
Place of Birth :
Date of Birth :
Marital status :
Address :
E-mail address :
Phone
EDUCATION
2015 –2018 :
2012 –2015 :
2009 – 2012 :
2003 – 2009 :
EMPLOYMENT
2019: :
2018 – 2019 :
TRAINING
2017 :
ORGANIZATIONS
2017 – 2018 :
2016 – 2017 :
2014 – 2015 :
HOBBIES & INTERESTS
Sports, reading, and travelling
REFERENCES
Mrs. Yulita Samsini, Director of Bookmark English Course, Surabaya
 Active & Passive Voice
in Application Letter
Active Voice Passive Voice
• William writes the application • The application letter is written
letter. by William.
• I enclose three references in the • Three references are enclosed in
application letter. the application letter.
• She is preparing an application • An application letter is being
letter now. prepared now.
• He sent the application letter • The application letter was sent
three days ago. three days ago.
• John has posted some application • Some application letters have
letters. been posted by John.
• They will apply for a job soon. • A job will be applied soon.
• You can reach me by phone or e- • I can be reached by phone or e-
mail address any time. mail address any time.
• Etc. • Etc.
 Parts of the application letter
1. Your address are writing to. Use complete title and address, don’t
abbreviate.
2. Always make an effort to write directly to the person in charge of hiring.
3. Opening paragraph – use this paragraph to specify which job you are
applying for, or, if you are writing to inquire whether a job position is
open, question the availability of an opening.
4. Middle paragraph / body – this section should be used to highlight your
work experience which most closely matches the desired job
requirements presented in the job opening advertisement. Do not simply
restate what is contained in your resume, but give strong reasons why
you are suited to the position.
5. Closing paragraph – use the closing paragraph to ensure action on the
part of the reader. One possibility is to ask for an interview appointment
time. Make it easy for the personnel department to contact you by
providing your telephone number and email address.
6. Always sign the application letter. (“encl: enclosure indicates that you are
enclosing your resume)
Parts of a Application Letter
• Your contact information (complete address & phone number)
• The name of employer & address
• The date in the letter
• The name of person to whom you are writing
• State the position
• Begin the letter with the reason you want the job
• Summarize the strength/ qualifications/ experiences
• Include the most relevant aspect of your career
• Explain that you can contribute to the company
• Write “I look forward to hearing from you at your earliest
convenience” at the bottom of the letter before closing &
signature
• End by using “Sincerely yours” or “Yours truly”
• Sign & write your name underneath”
 Sample Letter of Application
July 23, 2018
Acme Investments, Inc.
Attn: Thomas Burgin
4634 W. Industrial Dr., Ste. 24
Houston, TX 45987
Harold Waybird
586 Main St.
Brighton, TX 45965
Phone: (555) 555-1212
Email: hwaybird@email.com

Dear. Mr. Burgin,

I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive
background in office management and proven success as a corporate administrator.

In my previous role, I successfully supported an office of 100 personnel. In this position I honed my interpersonal skills through customer
service, clerical responsibilities (in-phone, telephone, and electronic correspondence), and by assessing and responding to the various tasks a
vibrant work environment brings. I look forward to learning the needs of your organization and providing quality service for clients and
employees alike.
I believe that I possess the temperament and experience to excel in this position. Not only am I well organized but I have a passion for creating
positive and productive work environments. Through observation and asking detailed questions I believe that I will have a significant impact on
the daily operations of Acme Investments.

I look forward to hearing from you about the progress of my application. If you have any further questions or require any additional
documentation, please contact me using the above information. Thank you for your time and consideration.
Respectfully,
Harold Waybird