Meaning of Staffing

 Staffing is the process by which an organisation

creates a pool of applicants and makes a choice
from that pool to provide the right person at the
right place at the right time to increase the
organisational effectiveness.

 Also, Staffing is the process of acquiring,

deploying, and retaining a workforce of sufficient
quantity and quality to create positive impacts on
the organization's effectiveness
 Meaning of Staffing Cont.
 Staffing is the process of ascertaining that
adequate numbers and an appropriate mix of
personnel are available to meet daily unit needs
and organizational goals.

 Itis the process of determining and assigning the

right personnel with the right qualifications to the
job in a right time to accomplish the purposes of
the organization
 The Importance of Staffing
 Discovering and obtaining competent employees
for various job
 Improve the quantity and quality of output by
putting the right person for the right job
 Improves job satisfaction of employees
 Reducecost of personnel by avoiding wastage of
human resource
THE STAFFING PROCESS
 THE STAFFING PROCESS
1. MANPOWER REQUIREMENT:
The very first step in staffing is to plan the
manpower inventory required by a concern in order
to match them with job requirements and demands.
Therefore, it involves forecasting and determining
the future manpower needs of the concern.
 The Staffing Process Cont.

2. RECRUITMENT
 Recruitment may be defined as the set of
activities that seek and attract job
applicants with needed knowledge, skills,
abilities and motivation to apply for jobs in
the organization to offset shortages
identified in the employment planning.
 Recruitment Sources

School
Placement Employee
Referrals

Internal
Searches
Recruitment Voluntary
Sources Applicants

Employment
Agencies Advertisements
 Recruitment Sources Cont.

1. Internal Sources
2. External Sources
Internal sources of employee recruitment are
the recruitment of employees who are
already working in the organization to
different positions within the organization.
Internal recruitment may take the form of:
 Job posting, or
 The review of internal personnel records.
 External Sources

 Theexternal source of personnel, deals with

potential workers who are currently not
members of the organization.

 For entry level position, firms have to

depend on the external source, that is,
securing personnel from sources other than
internal sources.
 Media for External Sources

 External sources of personnel include the

use of advertisement, employment
agencies, referral programme,
universities and colleges casual
applicants, use of electronic mails etc.
 3. SELECTION
Selection is the process by the prospective
employer/consultant, chooses from a pool of
applicants the persons who best meet the
selection criteria for the position available.

The selection process terminates with

offer of employment.
 The Selection Process Steps

 Preliminary interview
 Selection test
 Interview
 Reference check
 Selection Decision
 Physical or medical examination
 Job offer
 Contract of employment
 Concluding selection process
 Recruitment and Selection Distinguished

 The recruitment exercise seeks to

attract individuals to apply for jobs in the
organization while selection’s focus is to
decrease the pool of applicants to the
best qualified candidate.
 The recruitment exercise brings
prospective employees into contact with
his or her prospective employers.
 Recruitment and Selection
Distinguished Cont.
 But,selection exercise provides the prospective
employers and employees an opportunity to
match their expectations.

 The recruitment exercise determines the

success of the selection exercise by the pool of
applicants made available through recruitment.
 4. INDUCTION AND ORIENTATION

Orientation/ induction involve the

introduction of the new employees to
the organisation, its functions, tasks
and people.
The orientation/ induction meeting
provides new employees with an
opportunity to ask questions.
Large corporations usually have
formal orientation programme which
details essential features of the
company; history, products and
services, practices, organization
(departments, divisions e.t.c.)
benefits and other regulations.
 5. TRAINING AND DEVELOPMENT

Training is part of incentives given to

the workers in order to develop and
grow them within the concern.
Development also includes giving
workers key and important jobs as a
test or examination in order to
analyze their performance
 6. REMUNERATION
It is a kind of compensation provided
monetarily to the employees for
their work performances.

This is given according to the nature

of job skilled or unskilled, physical or
mental etc..
 7. PERFORMANCE EVALUATION

In order to keep a track record of

behaviour, attitudes as well as opinions
of the workers towards their jobs.
 8. PROMOTION & TRANSFER

Promotion and transfer is said to be a

way of compensating employees who
have performed exceptionally to
another higher responsibility or levels
Thank you