EXPORT IMPORT MANAGEMENT

GROUP
ASSIGNMENT
CHAPTER 1
 03/10

About us
VUONG MINH NHI
HOANG THI THANH
BINH
OH HYO
DANG NGOC KHANH
THI
HOANG THAI NHU VY
 04/10

Service 1
The seller in Vietnam will export coffee to the buyer in Europe
What factors does the seller analyze to manage the outflow of goods effectively?

Order
1 Quotation 2 Entry 3 Shipment
1 Quotation
• Name of buyer and seller
• Name of the coffee sold
• Quality
• Certification
• Volume in bags/ in kilograms
• Price and total amount per pound / kilogram / tonne
• Terms of sales (terms of delivery and payment, and sample approval) or
INCOTERMs
• Terms/ Time of Payment
2 Order Entry
• Check if your firm’s materials are available to fulfill the order (Contact
other departments in the company).
• Check all the information about the order (Type of coffee, Quantity,
Quality, INCOTERMs, Term of payment,...)
• Contact the buyer again to have agreements on documents and verify all
the information before packing
3 Shipment
Organize transport and logistics
efficiently

Meet your country’s export

requirements and have export
documents ready

Make clear agreements on export

insurance
Be well informed on
import customs
procedures
Service 2
The seller in Vietnam will export coffee to the
buyer in Europe, what factors does the seller
analyze to manage the Inflow of foreign
exchange effectively?
• Keep track of Economic policies in Europe
• Know Government policy about coffee in Europe
• Avoid fluctuating economy
• Know the buyers well
• Risk management in currency exchange rates
• Choose the currency and method in the transaction.
• Choose the exact time of payment - Spot trading
• Setting up forward contracts.
• Contact the bank to limit the risks
• Inform the finance department about the transaction payment
stages.
Service 3
– What prepare for export quotation ?
– What make for purchase order?
– What prepare for shipping goods?
– How collect money?
What to prepare for export
quotation?
• Details about buyer, seller & product
• Payment terms (Time of payments)
• List of pricing items (quantity, quality)
• Discount
• INCOTERMS (Terms of sale)
• Time of shipment
• Means of transportation
 What make for
purchase order?

Seller check all information about the order => confirm Contact relevant departments (production, Execute the order.
with the customers => verify purchasing,finance) for quantity, quality (to check the time
of the material arrival), price, time, and promotion,…
What prepare for
shipping goods?
• Proper packaging
• Need to comply with
INCOTERMS
• Exactly confirm the time of
receiving the product at
warehouse
• Check documents
• Tracking your shipment
(check name, destination…)
How collect
money?
• Contact the bank to find out the most
suitable collection method
• Deal with customer about the payment
method
• Exchange about time of payment
• Give information to finance
department => send a polite reminder
for customer
• Check the exact name of the customer.
Thanks