Introduction to

MICROSOFT
OFFICE
MICROSOFT OFFICE was developed by
Microsoft
 Founders of Microsoft
PAUL ALLEN & BILL GATES
 FUN FACTS
1. “MICROSOFT CAMPUS”
2. CREATOR OF XBOX
3. BUILDING 7 DOESN’T EXIST
4. PIZZA IS THE FAVORITE FOOD
5. BOOMING WITH BUNNIES
6. IMPOSSIBLE TO RENAME OR
CREATE “CON” NAMED FOLDER
7. FIRST SMARTWATCH (1994 – TIMEX
DATALINK 150)
8. “SOFTIE”
9. “LAKE BILL”
10.“THE CONNECTOR”
 It was first lunch by Bill Gates
on August 1, 1988, at COMDEX in Las Vegas
-is a family of software and services
 VERSION
Microsoft Office 1.0
Microsoft Office 3.0
Microsoft Office 4.0
Microsoft Office 95 (7.0)
Microsoft Office 97 (8.0)
Microsoft Office 2000 (9.0)
Microsoft Office XP (10.0)
Microsoft Office 2003 (11.0)
DATE RELEASE COMPONENTS
November 1990 Word 1.1, Excel 2.0, PowerPoint 2.0[
August 1992 Word 2.0c, Excel 4.0, PowerPoint 3.0, Mail 3.0
January 1994 Word 6.0, Excel 4.0, PowerPoint 3.0, Mail 3.1
August 1995 Word, Excel, PowerPoint, Schedule+, Binder,
Access, Bookshelf
Word 97, Word 98, Excel, Outlook, PowerPoint,
Access, BookShelf Basics, Publisher 97, Publisher
November 1996 98, Small Business Financial Manager 97, Small
Business Financial Manager 98, Automap Street
Plus, Direct Mail Manager, Expedia Streets 98
June 1999 Word, Excel, Outlook, PowerPoint, Publisher, Small
Business Tools, Access, FrontPage, PhotoDraw
Word, Excel, Outlook, PowerPoint, Access,
May 2001 Publisher, FrontPage, Small Business Tools
Word, Excel, Outlook, PowerPoint, Publisher,
November 2003 Access, InfoPath
 VERSION
Microsoft Office 2007 (12.0)
Microsoft Office 2010 (14.0)
Microsoft Office 2013 (15.0)
Microsoft Office 2016 (16.0)
Microsoft Office 2019 (19.0)
DATE RELEASE COMPONENTS
Word, Excel, PowerPoint, Outlook, Publisher,
January 2007 Access, InfoPath, Communicator, Groove,
OneNote, Visio Viewer, OCT
Word, Excel, PowerPoint, OneNote, Outlook,
June 2010 Publisher, Access, InfoPath, SharePoint Workspace,
Visio Viewer, OCT, Lync
Word, Excel, PowerPoint, OneNote, Outlook,
January 2013 Publisher, Access, Lync, Skype for Business, Visio
Viewer
September 2015 Word, Excel, PowerPoint, OneNote, Outlook,
Publisher, Access, Skype for Business, Visio Viewer
September 2018 Word, Excel, PowerPoint, Outlook, Publisher,
Access, Skype for Business, Visio Viewer
Version of MS Office
What is Microsoft 365?
With a subscription to Microsoft 365, you can get:
• The latest Office apps, like
Word, Excel, PowerPoint, and
Outlook.
• The ability to install on PCs,
Macs, tablets, and phones.
• 1 TB of OneDrive cloud storage.
• Feature updates and upgrades not available anywhere
else.
 Components of
MS Office Application
Microsoft Word is a full-
featured Word-Processing
software. It is used to
create documents, letters,
resume etc…
Microsoft Excel is a
Spreadsheet software. It is
also a kind of Database
software. It can be used to
storing data, calculation,
graphic tools, pivot tables,
data filteration and
validation.
Microsoft PowerPoint is a
Slide Presentation
software. It is also a kind of
small Animated software.
It can be used for
presenting and text,
Picture or slides with audio
or video animation
Microsoft Access is a
Database Management
software. It has advance
features than MS-Excel. It
can be used for storing,
manipulating, updating
data and making reports,
forms etc…
Microsoft OneNote is a
free-form note-taking
software. It can be used to
note down any important
information and maintain
it.
Microsoft Outlook is an
Email software. It can be
used, received emails and
to maintain multiple email
accounts.
Microsoft Publisher is an
entry-level desktop
publishing software. It is
mainly used for page
layout and design rather
that text formatting.
Finding Your Way
Around the Office
Interface
 Quick Access Toolbar Tabs

File Tab Ribbon

Work Space
Context Sensitive Tab
 Group Buttons
Each tab is organized into groups; some groups offers group buttons
 Mini-toolbars

Shortcut Menus
People who like to give commands by pressing keyboard shortcuts will be glad to
know that Office offers Alt+key shortcuts — they’re called KeyTips
Difference between
Save and Save As
1. Save :
Save allows us to update the last saved version so that
it will match with the current working version and that
last saved work will be updated with the new work.
Short cut key for Save is Ctrl+S or Shift+F12 or
Alt+Shift+F2.
2. Save As :
Save As allows us to save our work for the first time
and also it will ask for in what name it will be saved
and where it will be saved. Short cut key Save As is
F12 or Alt+F+A.
Locking a File with a Password