eModule on Travelling Allowance Rules

Institute of Secretariat Training & Management

Department of Personnel & Training
Government of India
WELCOME SESSIONS ON TA TULES
NAFE SINGH
EX DEPUTY DIRECTOR ISTM
EX FACULTY CONSULTANT ISTM
 T A Rules
Welcome to the sessions on T A Rules.
The provision of T A has been given in FR & SR Part II popularly known as S R.
The presentation has been divided in to 4 Units.
In Unit No. 1 and 2, T A on Tour will be discussed; and in Unit No. 3 & 4 T A on
Transfer and T A on Retirement will be discussed.
Let us now start discussing T A on Tour.
 The Objective of presentation is to:
To define the
various provision
of TA Rules

To explain
entitlement of TA
Objective on Tour to G S

To narrate the T A
entitlement on
transfer
ISTM: An ISO 9001:2015 certified Central Training Institute
 WHAT IS T.A.?
First of all let us see what is T A?
T.A. is a compensatory allowance granted to a G S to cover the expenses
incurred by him in travelling in the public interest.
 PAY FOR TA
Pay drawn in Level of pay matrix at the time of journey performed for Tour or pay
drawn at the time of Transfer or Retirement.
 T A Rules

These Rules are called the Supplementary Rules and are applicable to all
central govt. employees who are subject to Fundamental Rules and whose pay is
debitable to Central Revenues.
 Supplementary Rules
There are 1 to 195 Rules in the Supplementary Rules which are divided in to Six
Divisions.
 REGULATION OF T.A. CLAIM
T A claim of a government servant are regulated with reference to the pay
drawn in a particular Level of the post actually held at the time of journey
performed.
 Grade of Government Servants applicable
w.e.f.1.7.2017
For the purpose of T A government servants have been categorised
in to five grades as per their Levels in pay matrix as under:
 Grade  Level in Pay Matrix
1  Level 14 and above
2  Level 12 & 13
3  Level 9 to 11
4  Level 6 to 8
5  Level 5 & Below
 COMMON QUESTIONS ON GRADING

How the following type of employees are graded for T A purpose?

Daily wagers / casual labour with temporary status ?
When a part-timer or paid by fees on contract?
Can there be any relaxation to this grading ?
Which grade should be reckoned when transiting from one post to another ?

Answer given in the next slide>>>>>>

 Grades of Government Servants

 Daily wager/casual labour with  At par with employees of equal

temp. Status status

 Part Time or paid by fees or on  SR-20 With due regard to the status
contract of G.S. declared.

 Whether any relaxation available  Under S R 18 competent authority

may place a G.S. in a higher or lower
grade for reasons which should be
recorded.

 Grade during transit  Under SR-19 In the lower grade when

transferred from one post to another.
DIFFERENT KINDS OF TRAVELLING ALLOWANCE

PERMANENT
TRAVELLING
ALLOWANCE

CONVEYANCE
Different kind of
ALLOWANCE
Travelling Allowance

MILEAGE
ALLOWANCE

DAILY ALLOWANCE

ACTUAL COST OF
TRAVELLING
 FIRST WE WILL DISCUSS T A ON TOUR

 -Journey on tour may start from Office or Residence at HQ as the case may be,
let us see what will be the entitlement.

BUS Std BUS std/Air

Air PORT PORT/RS at
HQ Conveyance Hotel
RS at HQ Road Mileage Visiting Conveyance
Place (Food,Accom)

-Air -Level 6 and -Govt. Vehicle

-Govt. Vehicle above -Public Transport Travel
with in
-Public Transport -Train -Taxi- Max.Rs.24 city
-Taxi- Max.Rs.24 -Road- State -Car
-Car Transport -Auto- Max.Rs.12
-Auto- Max.Rs.12 -Taxi- Level 6 and -M Cycle
-Foot- Rs. 12 pkm Visiting Office
-M Cycle above
-Foot- Rs.12 pkm -Car
 Taxi Entitlement

Those who are drawing pay in Level 6 and above.

 Pre-prepaid Taxi full charges admissible
Taxi Claim restriction: Rate fixed by
State Govt.
 Taxi Charges
Least of the Rate fixed by
three Central Govt.
Rs.24 per K M

Actual Charges

Night Journey 11.00 PM to 6.00 AM

25% additional
 Road journey when both the stations are well
connected by train
If journey performed by state transport:
Then claim be restricted to train fare of the entitled class.
If journey performed by Taxi or own car:
Then claim will be restricted to train fare of the entitled class.
If both the stations are well connected by train, but journey performed
by taxi or own car in public interest duly approved by competent
authority;
Then full taxi charges will be reimbursed.
When both the stations are not connected by train, but journey is
performed by Taxi or own car;
Then full taxi charges will be admissible
 ENTITLEMENT FOR JOURNEY BY TRAIN / AIR
W.E.F. 1.7.2017
 -Level in Pay Matrix Entitlement by Air Entitlement by Train
 -LEVEL 14 AND BUSINESS/CLUB CLASS AC -I BY TRAIN
ABOVE BY AIR

 -LEVEL 12 AND 13 ECONOMY CLASS BY AC-I BY TRAIN

AIR

 -LEVEL 6 TO 11 ECONOMY CLASS BY AC-II B TRAIN

AIR

 -LEVEL 5 AND Not entitled to travel by Air FIRST CLASS / AC-III

BELOW /ACCC BY TRAIN
 INTERNATIONAL AIR TRAVEL ENTILEMENT

PAY LEVEL IN PAY MATRIX TRAVEL ENTITLEMENT

17 AND ABOVE FIRST CLASS

14 TO 16 BUSINESS / CLUB CLASS

13 AND BELOW ECONOMY CLASS

 INSTRUCTION FOR AIR JOURNEY

 Air journey is to be performed by Air India only.

 Air tickets are to be booked through authorised travel agents only.
 Air tickets can be procured through online or from Air India counter
 In emergency travel by Private Airlines require the approval of Financial
Adviser of the Ministry.
 Approval of Secretary of the Ministry concerned require to travel of
non entitled officer by Air.
 If a non entitled officer travel by Air his claim will be restricted to Train fare
of the entitled class.
 Questions on Rail Journey
 What if there is no AC III Tier in the train on  Will be allowed to travel by AC II Tier
the route?

 In case of a Sports Person ?  Gr. C & D employees taking part in sports are
allowed to travel one class higher.
 In case using a longer route partly by higher  Fare will be reimbursed on proportionately
 class partly by lower ? basis as per entitlement by shortest route.

 If journey is cancelled in public interest, then

 If have to cancel journey ?
 In case getting tickets booked through Agent
 In case accompanying foreign delegates ?
cancellation charges are reimbursed otherwise
not.
 Tickets booked through authorised travel
agents only are re-imbursable.
 Competent Authority may permit to travel in
the class in which foreign delegates are
travelling in Train.( for security / language
 JOURNEY BY SEA
OTHER THAN A&N AND LAKSHADWEEP

PAY LEVEL IN PAY MATRIX TRAVEL ENTILEMENT

LEVEL 9 AND ABOVE HIGHEST CLASS

LEVEL 6 TO 8 LOWEST CLASS IF THERE ARE TWO
CLASSES
LEVEL 4 AND 5 IF TWO CLASSES LOWER CLASS, IF
THREE CLASSES, MIDDLE CLASS, IF
FOUR CLASSES, THIRD CLASS.

LEVEL 3 AND BELOW LOWEST CLASS

 SEA JOURNEY
MAINLAND AND A&N AND LAKHSADWEEP BY S.C.I.

PAY LEVEL IN PAY MATRIX TRAVEL ENTITLEMENT

9 AND ABOVE DELUX CLASS

6 TO 8 FIRST / “A” CABIN CLASS
4 AND 5 SECOND/ “B” CABIN CLASS

3 AND BELOW BUNK CLASS

 ENTITLEMENT FOR JOURNEY BY ROAD
WEF 1.7.2017
PAY LEVEL IN PAY MATRIX ENTITLEMENT
LEVEL 14 AND ABOVE ACTUAL FARE BY ANY PUBLIC TPT /AC BUS/
AC TAXI/OWN CAR

LEVEL 6 TO 13 SAME AS ABOVE EXCEPT AC TAXI

LEVEL 4 TO 5 NON AC BUS FARE/AUTO/ OWN CAR/

SCOOTER ETC.

LEVEL 3 AND BELOW ORDINARY BUS FARE/ AUTO/SCOOTER ETC.

 M. A. FOR ROAD JOURNEY WHERE NO RATES HAVE BEEN
FIXED BY STATE DIRECTORATE OF TRANSPORT

JOURNEY BY TAX I/ OWN CAR RS.24 PER K.M.

JOURNEY BY AUTO/ OWN RS. 12 PER K.M.
SCOOTER / MOTOR CYCLE
Or Actual charges which are least.
 T A on Tour

 -Till now we have discussed the admissibility of Conveyance and Road

Mileage admissible when on tour.

 -In the next slides we will discuss the entitlement of Hotel

accommodation, Food charges and Travel with in city while on tour.

 First we will discuss admissibility prior to 1.7.2017 and subsequently

w.e.f. 1.7.2017 onwards.
 Exercise on TA- concept of shortest and cheapest route

The tour programme of an officer was approved form HQ ‘A” to

visit station “B” a distance of 2000 km. The officer is entitled to
travel by train in AC II tier. The train fare from station A to B in
AC Tier II is Rs.3,000. The officer travelled from station “A” to
station “C” a distance of 1500 km in AC I by paying a fare of
Rs.4,000 and from station C to B in AC tier III by paying a fare
of Rs.1,000 for a distance of 1500 km.
Calculate the fare reimbursable to him for one way journey.
 Solution

 Proportionate Journey
 A to C=1500x2000/3000=1000
c
AC-I /1500km  AC II fare for 1000 KM Rs.1500
AC III
Rs.4000 1500 km  C to B=1500x2000/3000=1000
Rs.1,000
 AC III fare for 1000 KM
A  Rs.1000x1000/1500=Rs.667
AC II / 2000 km
B  Total Rs. 2,167
Rs.3000
 RATES OF DAILY ALLOWANCE(1.9.2008)
GR. PAY ACCOM.CHARGES FOOD BILL TRAVEL WITH IN CITY

RS. 10000 AND RS.5000 PER DAY RS.500 PER DAY 50 KMS FOR AC TAXI
ABOVE

RS.7600, 8700 RS.3000 PER DAY RS.300 PER DAY 50 KMS FOR NON AC TAXI
AND 8900

RS.5400 AND RS.1500 PER DAY RS.200 PER DAY TAXI CHAGES RS. 150 PER DAY
6600

RS.4200, 4600 RS.500 PER DAY RS.150 PER DAY TAXI CHAGES RS. 100 PER DAY
AND 4800

BELOW RS.4200 RS.300 PER DAY RS.100 PER DAY RS.50

 Rates of Daily Allowance(1.7.2017

 -LEVEL ACCOM. FOOD BILL NOT TRAVEL WITH IN

IN PAY CHARGES EXCEEDING CITY PER DAY
MATRIX PER DAY
 -14 AND RS.7500 RS.1200 PER DAY AC TAXI
ABOVE
 -12 & 13 RS.4500 RS.1000 PER DAY AC TAXI 50 KM
 -9 TO 11 RS.2250 RS.900 PER DAY TAXI CHAGES
RS. 338
 -6 TO 8 RS.750 RS.800 PER DAY TAXI CHAGES
RS. 225
 -5 AND RS.450 RS.500 PER DAY RS.113
BELOW
 REIMBURSEMENT OF HOTEL CHARGES-7TH CPC
For Levels 8 and below, the amount up to ceiling limit may be paid without
production of vouchers against self certified certificate

In Class X Cities, the ceiling for all employees up to level 8 would be Rs.1000
per day on production of relevant vouchers.
 REIMBURSEMENT OF TRAVEL WITH IN CITY and
FOOD CHARGES
Travel with in city:
For level 8 and below, the amount of claim upto the ceiling may be paid without
production of vouchers on the basis of self certificate.
For levels 11 and below, the ceiling each shall automatically increase by 25%,
when ever D A increases by 50%.
FOOD CHARGES
No separate reimbursement of food bills. No vouchers will be required. This will
be automatically increased 25% when D A increases by 50%
 TIMING RESTRICTIONS- THIS IS APPLICABLE IN
THE CASE OF FOOD CHARGES ONLY
 LENGTH OF ABSENCE  AMOUNT PAYABLE

 LESS THEN 6 HOURS  30% OF LUMP SUM AMOUNT

 6-12 HOURS  70% OF LUMP SUM AMOUNT

 MORE THAN 12 HOURS  100% OF LUMP SUM AMOUNT

 CONTROLLING OFFICERS
 SR 191 :
 Under S R 191 Competent Authority in a Department declare a Controlling
Officer, who counter signs the T A Bills.
 TIME LIMIT FOR SUBMITTING OF TA BILL

S R 192 : No T A bill shall be paid unless signed / countersigned by the

Controlling Officer.
S R 193 : exceptions…
S R 194 : Duty of counter signature may not be delegated
S R 194-A the right of a G S to T A is forfeited or deemed to have been
relinquished if claim is not submitted with in 60 days of completion of journey.
If T A advance is drawn, then adjustment bill should be submitted with 15
days.

Till now we discussed various points relating to T A on tour. In the next slides
we will discuss the provision relating T A on Transfer of a Government
Servant.
 T A Advance exercise
 Shri Ravi Section Officer in Ministry of Commerce drew a T A
Advance of Rs.1,00,000 on 1.07.2019 for proceeding on tour on
15.10.2019. Reached HQ on 20.10.2019 after completion of tour.
He submitted TA adjustment bill on 4.11.2019 for Rs.80,000 and
deposited the balance unutilised amount on 15.11.2019.
 Calculate the amount of interest payable by him if rate of interest on
GPF is 7.5% p a.
 Solution
Number of days:
July : 31
Aug. : 31
Sept : 30
Oct. : 31
Nov. : 14
Total :137
Interest : 20,000x9.5x137/36500= ?
 TA ON TRANSFER OF A GOVERNMENT SERVANT

Transfer means the movement of a G.S. From one station HQ to another such
station HQ either to:
-Take up the duties of a new post, or
- In consequence of a change of his HQ.
Admissible only if the transfer is in public interest and not on the request of
G.S.
Admissible by the shortest route from the last place of duty to the new place
where transferred.
 T.A. ON TRANSFER- ENTITLEMENT

C T G 80% OF BASIC
PAY
\
TO AND FRO SIGNLE
FARE FOR SELF

FARE FOR SELF AND FAMILY

F
ENTITLEMENT
COST OF
TRANSPORTTION OF
PERSONAL EFFECTS
COST OF
TRANSPORTATION OF
VEHICLE
 T A on transfer - entitlement
CTG Single to and Fare from old Cost of Cost of
80% of last fro fare for HQ to New HQ carrying carrying
basic pay self from Old for self and personal conveyance.
drawn HQ to the New family effects
HQ and back
 Transfer T A Contd.
The concession is admissible to temp. employees who are superannuated or
invalidated or retrenched from service without an offer of alternative employment,
provided that they have put in a minimum of 10 years service.
 T.A. ON TRANSFER- AT THE SAME STATION
(I) NO T.A. If no change of residence is involved;
(II) Change of residence is involved:
(A) Actual cost of carrying conveyance, limited to road mileage;
(B) Personal effects subject to prescribed limit;
(C) 1/3RD of CTG.
 TWO STATIONS WITHIN 20 KM

(i) No T.A. if no change of residence is involved;

(ii) If change of residence is involved:
(A) Full transfer T A will be allowed;
(B) C.T.G. 1/3rd of 80% of basic pay.
 WHEN BOTH HUSBAND AND WIFE ARE
TRANSFERRED TO SAME STATION
With in 6 months but after 60 days-
Spouse transferred earlier will get C T G;
Spouse transferred later will get 50% C T G;
If both transferred with in 60 days, second C T G is not admissible.
 DEFINITION OF FAMILY
(i) Spouse residing with the G.S. need not dependent, only one wife;
(ii) Legitimate dependent children- residing with and wholly dependent (limited to
two from 1.1.1999)-included major sons, widowed daughters residing with and
wholly dependent.
(iii) Married daughter abandoned by their husband.
 Contd.
In case of an officer who is re-employed under central govt. while on L P R or
with in six months from the date of retirement, this concession may be allowed
with in one year of the expiry of the period of retirement.
 LIMIT FOR TRANSPORTATION OF PERSONAL
EFFECTS

LEVEL BY GOODS TRAIN KG BY ROAD

LEVEL 12 AND 4 WHEEER WAGON OR 6000 KG Rs.50 P .K.M.
ABOVE 1 DOUBLE CONTAINER

LEVEL 6 T0 11 4WHEELER WAGON OR 6000 KG Rs.50 P KM

1 SINGLE CONTAINER

LEVEL 5 - 3000 KG Rs.25 P.K.M.

LEVEL 4 AND - 1500 KG Rs.15 P K.M.
BELOW
 ENTITLEMENT FOR TRANSPORTATION OF
CONVEYANCE

LEVEL REIMBURSEMENT
LEVEL 6 AND ABOVE 1 MOTOR CAR ETC. OR MOTOR CYCLE

LEVEL 5 AND BELOW 1 MOTOR CYCLE / SCOOTER

 T A on Retirement
Now we will discuss the provision relating to admissibility of T A on the
Retirement of Government Servant.
 TA ON RETIREMENT
 T A on retirement is not admissible to –
Those who resigns
Those who are dismissed
Those who are removed from service
Those who are compulsory retired from service as a measure of
punishment.
 ENTITLEMENT FOR TA ON RETIREMNT
Composite Transfer Grant (CTG)
Journey by rail or road or steamer or air by Govt. servant and family members.
Personal effects
Transportation of conveyance.
 SETTLEMENT OF CLAIM
The claim for the family members can not be admitted until the retired govt.
servant moves to the station of settlement.
 SETTLED AT THE LAST STATION BUT CHANGE OF
RESIDENCE INVOLVES
Actual cost of conveyance limited to the road mileage allowance admissible.
Actual cost of transportation of personal effects limited to the amount admissible.
An allowance for car/scooter etc. at the rates notified by govt.
If family travels by the same conveyance are not entitled for mileage allowance.
 Contd.
Composite Transfer Grant equal to one third of 80% of last pay drawn.

Advance of T A on retirement
Admissible only if the journey is performed during L P R before retirement.
 T.A. ON RETIREMENT -ENTITLEMENT

LEVEL CTG BY TRAIN ROAD-

PERSONAL EFFECTS TRANSPORTAT
GOODS TRAIN ION

LEVEL 12 & 80% OF LAST 6000 KG/ 4 WHEELER Rs.50 PER KM

ABOVE MONTHS PAY WAGOR/I DOUBLE
CONTAINER
LEVEL 6 TO -DO- 6000 KG / 4 WHEELER Rs.50 PER KM
11 WAGON / I SINGLE
CONTAINER
LEVEL 5 -DO- 3000 KG 25 PER KM
LEVEL 4 & -DO- 1500 KG 15 PER KM
BELOW
 T A entitlement on retirement
LEVEL CTG Fare for entitled BY TRAIN ROAD-
class for self and PERSONAL EFFECTS TRANSPORTATIO
family GOODS TRAIN N
LEVEL 12 & ABOVE 80% OF LAST Fare for.. 6000 KG/ 4 WHEELER Rs.50 PER KM
MONTHS PAY WAGOR/I DOUBLE
CONTAINER
LEVEL 6 TO 11 -DO- Fare for.. 6000 KG / 4 WHEELER Rs.50 PER KM
WAGON / I SINGLE
CONTAINER
LEVEL 5 -DO- Fare for.. 3000 KG 25 PER KM
LEVEL 4 & BELOW -DO- Fare for.. 1500 KG 15 PER KM
 Local Journey
Local journey means journey performed at the local head quarter
with in the Municipal limit of the city.
If journey performed with in a radius of 8 k m of HQ;
Then conveyance charges will be admissible.
If journey performed beyond 8 k m but with in Municipal limit of the
city, then TA / DA will be admissible.
Local Journey

Beyond 8 km but with in Municipal

limit, TA / DA will be admissible. But
With in 8 km conveyance charges limited to rate of food charges will be limited at
Rs.300 pm halaf rate.
HQ
H
Q
Thanks for your kind attention.
Disclaimer:
All efforts have been made by the Faculty Members of ISTM to package material, examples, anecdotes and quizzes in the e-modules for training
purposes. Feedback from all is welcome at nafe.singh15@gmail.com to rectify errors, inadvertent or otherwise, and improve the modules.
T.A ON RETIREMENT

THANKS
 T A under different circumstances
Now we will discuss the admissibility of T A under different circumstances
When HQ changed while on tour- proceed to new HQ:
Tour up to new HQ;
CTG at prescribed rate;
TA for family and personal effects.
 Change of HQ on rejoining duty after leave exceeding
six months
If the leave was on medical grounds or was study leave, full TA as on transfer;
If the leave was on the grounds other than above, no TA for self and family is
admissible; but cost of transportation for personal effects and conveyance will be
admissible.
 Taking leave on transit
If the period of leave does not exceed six months, he will be entitled to:
 -Fare for self and family from the old station to the station where leave is spent;
-Cost of transportation of personal effects and conveyance from old to new
station.
 Govt. servant appointed to a new post while in transit
TA for so much journey which is performed up to the time the new order is
received;
TA from the place of receiving the order to the new place to which he is
transferred;
TA for the family and the cost of personal effects as explained earlier.
 T A on compulsory recall from leave
When leave is curtailed by not less than one month, then he is entitled to TA on
tour; from the place recalled;
If leave is curtailed then the TA may be allowed as per discretion of the authority
recalling the G S.
 T A for journey in connection with second medical opinion
If a G S is asked to proceed to some other station for second medical opinion, he
will be entitled to T A for the journey period and daily allowance, for the halt at the
outstation, for a maximum period of two days.
  T A for joining first post in government

Normally, no T A is admissible unless otherwise made eligible by specific orders

(SR 105)
 T A to retrenched employee on their re-appointment
When the order of appointment is received while in the old post- TA as on
transfer admissible
When the order of re-appointment is received soon after discharge from his old
post- No TA
 T A to a pensioner on re-appointment
Admissible for the journey to join the re-employment post.
The benefit is also admissible to G S who discharged due to reduction of
establishment or abolition of post. ( S R 107)
 On appointment through competitive examinations
A Permanent, Provisionally permanent central or state govt. employee or a QP
G S , appointed to a post through competitive examination, which is open both to
G S and others, is granted TA to join the post.
If not, TA can be granted only on the sanction of President of India.
 T A to journeys to attend examinations
G S appearing for the following examinations are entitled to TA for the journeys
to attend a particular examination on not more than two occasions:
- Any obligatory departmental or language exam.
- Examination in vernacular language of a frontier or hill tribe;
-An examination for promotion in military rank in the case military officers in civil
employ; and
-Examination to test the fitness for crossing efficiency bars in the case of Civil
and Assistant Civil Surgeons.
 T A to journeys to attend examinations
However, the TA, claim may be disallowed if it is so considered that the G S has
culpably neglected his duties for preparing for the examination ; or
He does not display a reasonably standard of proficiency in an examination
which is obligatory.
Note: In obligatory examination if secured not less than 25 % marks
TA for second time will be admissible if qualifies the examination.
 Government servants called for interview
For interview in connection with the appointments to posts which are not
advertised and with which the UPSC is not concerned can be granted travelling
allowance without daily allowance.
 T A to SC / ST candidates called for interview
When SC / ST candidates are called for interview for appointment for Group C
and D posts (advertised) recruitment to which is made departmentally, to and fro
fares by second class train / bus fare for the distance 30 km away may be
reimbursed.
This benefit is not admissible to government servant already in service.
Interview for Group A and B posts under Central / State govt. will be entitled for
T A.
 T A to unemployed persons called for interview
A single second class fare is admissible if the distance from the place of
residence to the place of interview is more than 250 KM.
Certificate of unemployment to be produced.
 T A to G S under suspension
Eligible at the rate of T A on tour for attending the inquiry from the place where
the G S has been permitted to reside.
No T A if inquiry is held at an outstation at the request of the G S.
T A Rules