e-Procurement @ IOCL

GEPNIC by NIC
 Table of Contents
 Objectives & Our Journey

 Critical success factors

 Successful portal adoption

 Functional benefits

 Performance benefits

 Green benefits

 Awards and Recognition

 TRANSPARENCY
Objectives EQUAL
OPPORTUNITY

GLOBAL
PARTICIPATIO
N

SECURITY &
COMPLIANCE

ROBUST
PAPERLESS MECHANISM
PARTICIPATION
 e-Tendering : Our journey
Online EMD
First Tender November 2015
Reverse Auction
May 2011
October 2017
Process Manual
Help-Desk Setup June 2016
June 2011 NDA Based &
Two-Stage
755 bids received in single Tenders
December 2018
tender August 2014

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
All Major Locations 1090 bids received in single
covered tender January 2018
December 2012 Item-wise Technical Evaluation
August 2016 Seamless bid opening done in couple
of minutes
Critical Success Factors
Collective
Wisdom
Release Collaboration
Management with NIC

Support Continuous
Infrastructure Training

Operational Manual
Process Manual
 Successful Portal Adoption
Tender’s are being processed from around 1000 locations of IOCL through NIC e-Tendering Portal.

Some key indicators of successful adoption of e-Tendering portal at IOCL are as shown below:

Tenders Published Tendering Officials Registered Bidders

Yearly Published e-Tenders No. of Department Users No. of Registered Bidders

25000 10000 9513 100000 93653
8883
20427 9000 8071 90000 80862
20000 18895 8000 7142 80000 68284
14854 15441 7000 6247 70000
15000 6000 5031 60000 54405
11427 5000 50000 41895
10000 8349 4000 2838 40000
3000 30000 20767
5000 3359 2000 20000 8994
75 1000 201 10000 813
0 0 0
2011 2012 2013 2014 2015 2016 2017 2018 2011 2012 2013 2014 2015 2016 2017 2018 2011 2012 2013 2014 2015 2016 2017 2018
-12 -13 -14 -15 -16 -17 -18 -19 -12 -13 -14 -15 -16 -17 -18 -19 -12 -13 -14 -15 -16 -17 -18 -19
(till (Till (Till
Dec' Dec' Dec'
2018 2018 2018
) ) )
 Online EMD Payment & Refund
Tender Creation

Online EMD
Bid Submission Forfeit EMD
Net Banking, RTGS/NEFT
Rejected
Technical Bid Opening Techno-Commercial Evaluation Bids
Yes
Rejected
Bids
Forfeit EMD?
Financial Bid Opening Financial Evaluation
No

Rejected Bids Automatic

Award of Contract EMD Refund
 Functional Benefits
Smooth EMD Reduction in
Payment & complaints and
Refund litigation
Enhanced Bidder’s Availability & Sharing of
confidence in online and Tender Documents across
secure bidding process IndianOil

Completely Report
Digital Process Management

Enhanced Bid Better price

Participation
IOCL e-Tendering Portal discoveries
 Performance Benefits
Increased Bidder Participation

Average No. of bids received

7.00
5.92 5.83 6.15 6.25 6.08
6.00 5.07 5.40
4.77
5.00

4.00

3.00
1.98
2.00

1.00

0.00
Manual 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018 - 19
Tendering (till
Sept'2018)
 Performance Benefits
Reduction in Procurement Lead time

Average Lead time

140 128
120
108
95
100
89 89 91
83
80
73

60

40

20

0
2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 (Till
Dec'2018)
 Green Benefits
Paperless Process Trees Saved Prevented CO2 release

Reams Saved Trees Saved Prevented CO2 release

80000 4500
4242
in Atmosphere (in
72107
3923 Pounds)
70000 66699 4000
500000 466577
3500
60000
54507 3084 3206 450000 431584
52435 3000 400000
50000
339283 352691
40337 2500 2373 350000
40000 300000
2000
261006
29472 1734 250000
30000
1500 200000
190701
20000 150000
1000
11857 697
10000
100000 76724
500
50000
265 16 1713
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 Awards and Recognition
e-GOV award for e-Procurement solution, Best Performer Award in e-Tendering
July 2013 Dept. of Expenditure (Ministry of Finance),
MeitY and NIC, January 2018.