HAWASSA POLYTECHNIC COLLEGE

East Africa Skills For Transformation and Regional

Integration Project (EASTRIP)

Progress/Site matters
Prepared by: Yohannes Abbay consulting A/E 11/11/2022 GC
CONTENTS
1. Objective
2. Project overview and scope
3. Contractual matters status
4. Project progress
5. Difficulties encountered
6. Consultant’s directions
7. Activities in pictures
8. Discussion time
Objective

Create a common understanding between

contracting parties and stakeholders about the status
of the project.
Identify major challenges and set an action plan.
1.Project overview and scope

Project Overview

Project Learning factory, dormitory, Library, student

cafeteria, Store, Entrance Gate and Fence .

Client: Hawassa Polytechnic College.

Contractor: Santa Maria Construction Plc.
Consultant: Yohannes Abbay Consultancy.
Location: Hawassa.
Contract value with VAT: 616,196,977.01 Eth birr.
Scope

Construction of learning facilities:-

• Learning factory
• Dormitory
• Library
• Students cafeteria
• Store (#3), Fence & Gates
2.Contractual matters, guarantees & insurance status

Contract Data (Works)

 Contract signed: JUNE-23,2022

 Commencement Date: JUNE-30,2022
 Completion Date: JUNE -30, 2024
 Total Contract period:730 Cal. days
 Defect liability Period:365 Cal. days
Guarantees
Performance Bond/Guarantee
Amount(10% of contract Price): 61,619,697.701 Eth
birr.
Name of Bank: NIB International Bank S.C .
Date of Provision: June-18-2022.
Date of Expiry: June-18-2024.
Advance Guarantee
Amount (20% of Contract Price): 123,239,395.40
Eth. Birr.
Name of Bank: NIB International Bank S.C .
Date of Provision: June-25-2022.
Date of Expiry: June-24-2023.
 Project progress

Contract Financial(physical) status Time schedule

period
Planed Executed Elapsed slippage
time
730 calendar 100,677,292.83 33,838,199.55 133 Cal.
days (19.93%) (6.7%) days
(18.21%)
66,839,093.28
(13.23%)
The project progress is evaluated as poor.
 4. Problems encountered

Contractor’s Poor Resource Mobilization

Cash flow problem
Disruption of resource productivity due to lack of
coordination/support from contractor’s
management.
Poor office engineering establishment of the
contractor and as result delay of submittal of badly
needed documents (Reports, Work Program
revision, key staff credentials)
Engineer’s site office Construction Delay.
 5.Consultants Directions

Since the project progress is poor when evaluated to

the contractor’s plan, we, the consultant, recommend
the following so that the backlog in the schedule would
be compensated;
• Increase mobilization of resources(material,
manpower& equipment)
• Maximize or revise the working hours in order to
compensate the backlog in the schedule
• Maximize resource utilization
 Make strong & regular communication
with all the stakeholders
 Revise the master work program as per the
contract and act accordingly
 Furnish all documents required from the
contractor to the engineer so that he can
provide his professional assistance in time
of need.
 Timely and scheduled material tests and
requests.
 Provide all facilities to the Engineer’s
representative.
 EASTRIP PROJECT

• EXCAVATION WORK
EASTRIP PROJECT

• LEARNING FACTORY
• Rebar &FORMWORK FOR FOOTING PADS
• REBAR WORK AND CONCRETE WORK FOR
FOUNDATION COLUMNS & FOOTING PADS
 EASTRIP PROJECT
STUDENT LIBRARY

 FORMWORK FOR FOOTING PADS &

Foundation column
 REBAR WORK FOR FOOTING PADS &
FOUNDATION COLUMNS AND
 CONCRETE WORK @Footing pad
&foundation column
 EASTRIP
PROJECT
DORMITORY
BUILDING

 Rebar & form work @footing pad &

Foundation column
 Concrete work @ footing pad &
Foundation column
 EASTRIP PROJECT
STORES

 Rebar & form work for column

 Grade beam & column concrete work.
 EASTRIP PROJECT
Fence

 Rebar & Masonry work

 Trench excavation
Machinery
EASTRIP PROJECT,SITE HANDOVER
EASTRIP PROJECT

• KICK-OFF MEETING & SITE VISIT

EASTRIP PROJECT
AWARENESS OF SOCIAL &
ENVIRONMENTAL ASPECTS
Tripartite
Stakeholders during site visit