SAP BASIC

TRAINING

OCTOBER 2018
 ITEMS
1. SAP concept
2. Overview of SAP Products
3. Organizational structure in SAP
4. Master data
5. Transactional data
6. Logging on to the SAP System
7. SAP User interface
8. Logging off from the SAP System
9. Menu paths and transaction codes
10. Buttons, Key Combinations, and Function Keys
11. Navigating via transaction codes
12. Favorites
13. Displaying technical names (Transaction codes)
14. Testing your knowledge
 1. SAP concept
Systeme, Anwendungen und Produkte in der
Datenverarbeitung
(Systems, Applications and Products in Data Processing)

Enterprise Resource Planning

A system that supports enterprise processes is referred to as
an ERP system. ERP stands for Enterprise Resource Planning.
The goal is to utilize these resources as efficiently as possible
and effectively control the enterprise.
 1. SAP concept
FEATURES:
Real-time processing
The processing was supposed to be made in real time, that is,
an input is immediately available in the entire system.
Standard software
The software was supposed to be standardized to a large
extent. In other words, every enterprise obtains the same
software, which is then customized during the
implementation project.
Integration
The various modules or components are supposed to be
integrated, which means that the data from one application is
also available to other applications.
2 Overview of SAP products
2 Overview of SAP products
2 Overview of SAP products

There are more specialized applications and modules in SAP

 3. Organizational structure in SAP
The following figure shows the organizational structure
that is needed for the implementation of the MUS4
project in SAP

The number 3010 will

be changed with
3000 because the
main logistic
processes will run in
plant Uruguay
located in Mexico.
 4. Master data
Master data is information that remains unchanged for
a long time and is repeatedly required in business
processes. Once the data has been created, it is
available to various users in different areas. For
example, a master record can be the address of a
customer or information on a material. Master data
plays a critical role both in SAP implementation and in
daily work.
Good maintenance of master data is key to optimizing
the SAP system. When you create a purchase order, for
example, you only need to enter the supplier number
to automatically call the address and additional
information.
 4. Master data
Master data is information that remains unchanged for
a long time and is repeatedly required in business
processes. Once the data has been created, it is
available to various users in different areas. For
example, a master record can be the address of a
customer or information on a material. Master data
plays a critical role both in SAP implementation and in
daily work.
Good maintenance of master data is key to optimizing
the SAP system. When you create a purchase order, for
example, you only need to enter the supplier number
to automatically call the address and additional
information.
 4. Master data
Material Master Quality
Enter the master data with care. In many cases
insufficient attention is paid to the master data quality.
Remember that virtually all business processes in the
SAP system access master data. If a field value is
missing, the process can’t be executed correctly.
 4. Master data
Mater data examples:
• Material master records (Material number)
• Bill of materials
• Work centers
• Routings
• Production versions
• Suppliers
• Vendors
• Chart of accounts
• Etc.
 5. Transactional data
Transactional data can be changed; it is created, edited,
and valid for a limited period of time for a specific
transaction only. They are the documents obtained and
recorded in the system
• Production orders
• Sales orders
• Purchase requisitions
• Purchase orders
• Delivery notes
• Shipping notes
• Material documents
• Etc.
 6. Logging on to the SAP System
You’ll find an icon for SAP Logon on your desktop

Or

Double-click on the SAP Logon icon on your desktop to

start SAP Logon, or go to the Windows Start menu and
follow the menu path:
Start > Programs > SAP Front End > SAP Logon.
 6. Logging on to the SAP System
The configured SAP systems are displayed in the
Systems tab of the opened SAP Logon. To log on to the
required system, select the name (in this case, Prod for
production system) and click on the Log On button.
 6. Logging on to the SAP System
A logon screen is displayed if SAP Logon can establish a
connection to the SAP system
 6. Logging on to the SAP System
Different SAP Systems in the Enterprise
Most businesses deploy various SAP systems besides
the one that you use in your daily work.
Commonly you can have this three systems available

• DEV (Development) – Used for configuration

• QAS (Quality) – Used for testing
• PRD (Productive) – Used for daily work in SAP

You must to enter in the productive SAP environment

for to do your daily work
 6. Logging on to the SAP System
To log on to the SAP system, you need the following
information:
• Number of the client
• User name
• Password
 6. Logging on to the SAP System
Logging on for the First Time
The steps for your initial logon vary from subsequent
logons. Initial logon can mean that you want to log on
to the system for the first time (for example, if you
have a new employer) or once you receive a new
password.
The initial logon requires the following information,
which is usually provided by the SAP administration
team:
• Client
• User
• Password
 6. Logging on to the SAP System
Logging on for the First Time
Password Rules
There are the following essential rules for passwords in the SAP
standard:
• You can use letters, numbers, and special characters.
• The password must have a length between three and 40 characters;
the standard system requires a minimum length of six characters.
• The first character of the password must not be a question mark or
exclamation point.
• The first three characters must differ from those of the user and must
not be three identical characters.
• None of the first three characters can be a blank space.
• The password must not be SAP* or PASS because these are reserved
for SAP.
• The password must differ from the previous five passwords.
 6. Logging on to the SAP System
Logging on for the First Time
The password is case-sensitive and it is not visible once
you enter it. For initial logon, or if you've forgotten your
password, the administrator provides you with an
initial password. You can use this password only once
and must immediately change it after successful logon
Initial password (You receive this password from your
system administrator and you must change it after
initial logon!)
 6. Logging on to the SAP System
Logging on for the First Time
• You've logged on to the system successfully! Next the
system prompts you to enter a new password.
Confirm the message by clicking on the Ok button.
 6. Logging on to the SAP System
Logging on for the First Time
Enter the new password twice, once each in the New
Password and Repeat Password fields. The characters are not
visible during entry

• Confirm your entry by pressing the key or clicking on the

Next button . The new password is now defined in the
system.
 6. Logging on to the SAP System
Incorrect Password
If you've entered the password incorrectly three times
in a row, logon is closed. Fortunately, you can restart
logon immediately. If you've entered the password
incorrectly three times, the user is locked. In the
standard version. The locked user can be unlocked by
the SAP administrator at any time, though a new initial
password must be assigned. An incorrect password is
displayed in the status bar:
 7. SAP User interface
SAP GUI is the user interface in which you work; it
displays the applications that run on the server on your
desktop PC. After successful logon to the system,
the following screen is displayed.
SAP Easy Access (Initial Screen after Logon)
 7. SAP User interface Status
bar

Title
bar

Comma
nd field Menu
bar

Three
Structure with
Menus

Action
Buttons
 7. SAP User interface
You can conveniently navigate to the desired
application via the user menu, SAP Easy Access menu
MENU BAR

CORNER MENU
 7. SAP User interface
RIGHT CORNER ICONS

Resize To shrink a complete display

 7. SAP User interface
Tittle bar
(Back)
Command Field
You can navigate in the SAP system without a mouse by
using the SAP Easy Access menu via the keyboard. This way,
you can start transactions by directly entering the
transaction code. You can enter transaction codes in the
command field
 7. SAP User interface
Status bar
 7. SAP User interface
Status bar
 8. Logging off from the SAP
System
You have several options for terminating SAP GUI. One
option is to proceed as follows:
Click the button at the top left , and select the
Close menu item, or press (Alt)+(F4), or
Click the “Exit” icon
Click Yes to confirm the message
"Unsaved data will be lost. Do you want to log off?"

The message that

unsaved data will be
lost is displayed at
every logoff for
security reasons
 9. Menu paths and transaction codes
See the file

Adobe Acrobat
Document
10. Buttons, Key Combinations, and Function
Keys
See the file

Adobe Acrobat
Document
 11. Navigating via transaction codes
Transaction codes help you quickly access the desired
application without navigating via the SAP Easy Access
menu. Transaction codes are alphanumeric codes
assigned to every application in the SAP system. You
must know the transaction code of the desired
application in order to navigate to it. The appendix of
this book provides an overview of the most critical
transaction codes
To use transaction codes in the command field,
proceed as follows:
A Click on the command field after logon. The blinking
cursor indicates that this field is active and ready for
input.
 11. Navigating via transaction codes

Now enter a transaction code. Confirm your input by

pressing the key
 11. Navigating via transaction codes
Transaction codes without preceding parameters can
only be entered in the initial screen of the SAP Easy
Access menu. If you are already in another transaction,
you must enter a parameter in addition to the
transaction code

The following table lists the most important

parameters
11. Navigating via transaction codes
 11. Navigating via transaction codes
Overview of the most essential keys in the navigation
 11. Navigating via transaction codes
Overview of the most essential keys in the navigation
 11. Navigating via transaction codes
Tab
Via tabs, you can conveniently navigate in complex
contents by switching switch between the individual
tabs. If you click on the title of a tab, it is displayed in
the foreground.
Examples: Tabs
 11. Navigating via transaction codes
Screen Area
Screens that include various input options are often
subdivided into several areas. A screen area, also
known as a field group or group box, combines various
input options for a specific topic
 11. Navigating via transaction codes

Screen
area 1

Screen
area 2

Screen
area 2
 11. Navigating via transaction codes
Field
You can enter information in the SAP system via input
fields (white) and display fields (gray)
 11. Navigating via transaction codes
In some cases, fields must be filled; required entry
fields like these are labeled with a checkmark ( ). The
system displays an error message if you miss a required
entry field.
You don't have to fill in optional fields which are
frequently information fields.
If you are not sure which inputs are expected in the
field, use input help (F4), to display the values catalog
You can also enter the field values manually
11. Navigating via transaction codes
 11. Navigating via transaction codes
You can copy the fields' content to the clipboard and
thus avoid transfer errors by doing the following:
Fill in the corresponding field (for example, the customer
name, John Smith).
Select the entry by pressing the left mouse button. Use the
key combination
(Ctrl)+(C) to copy it.

Navigate to the field in which you want to insert the content,

and press
(Ctrl)+(V) to insert the information.

Make an example in the system

 11. Navigating via transaction codes
Is come cases is useful browsing in reports where when
you give a click on it, select the complete row, and you
want to copy just once value, at first
Click on the desired row
Ctrl+y
This let you select values from the row
Clic on the value to copy
Ctrl+c
Copy the value
Ctrl+v
Paste de value
 11. Navigating via transaction codes
Another variant is that in some reports or displays the
Ctrl+y
Let you select by dragging values vertical or horizontal
like a block of values
When stop dragging the pointer a block is selected
Ctrl+c
Copy the values
Ctrl+v
Paste the values
 11. Navigating via transaction codes
In some catalogs you can select the columns header of
any columns and this select all values in the column
Ctrl+c
Copy the values
Ctrl+v
Paste the values