Empowerment Technology Lesson3

CE D WO R D T O O LS T O
AD V AN
DEVELOP CO N T E NT
LESSON 3
co nt e nt w h il e c a r e fu lly
te o r ig in a l o r d er iv a tive
• Crea M S W o r d to o ls in
r ce s u s in g adv a n ce d
cit ing s ou
Citation r d
a d v a n c e d M S W o
d e xis tin g c o n te n t u sing
• Proofrea
tools.
r ge gr ou p o f pe ople
c us t omiz e d le tte r s to a la
• Send f M S W or d
f e at ur e o
using the Mail-Merge
OBJECTIVES
MS WORD
• MICROSOFT WORD IS A WORD PROCESSING
APPLICATION DEVELOPED BY THE MICROSOFT
CORPORATON
• IT LETS YOU CREATE DOCUMENTS FOR YOUR

ASSIGNMENT, TERM PAPER, OR RESEARCH
WORK, LETTERS AND CERTIFICATES OR JUST
EDIT ANY TEXT DOCUMENTS.
FEATURES OF MS WORD
•1. REFERENCES: CITATIONS AND BIBLIOGRAPHY
•2. REVIEW: SPELLING AND GRAMMAR
•3. REVIEW: TRACKING CHANGES
•4. MAIL MERGE
REFERENCES: CITATIONS AND BIBLIOGRAPHY
•WORD CAN CREATE AND UPATE YOUR BIBLIOGRAPHY OR

REFERENCES AUTOMATICALLY
STEPS IN CREATING BIBLIOGRAPHY
• 1. CHOOSE YOUR REFERENCES. DIFFERENT ACADEMIC
DISCIPLINE USE THEIR OWN STYLE GUIDES. STYLE GUIDES TO
CHOOSE FROM ARE APA, MLA, AND CHICAGO.
• TO DO THIS, CLICK THE REFERENCES TAB, THEN SELECT THE

DESIRE STYLE IN THE CITATION
• 2. ADD CITATION AND SOURCES. YOU NEED TO CITE THE
AUTHORS IN YOUR DOCUMENT FOR INFORMATION YOU GOT
FROM THEM.
• TO DO THIS, CLICK THE INSERT CITATION COMMAND IN
REFERENCE TAB, THE DIALOG BOX WILL APPEAR.
• 3. INSERT THE BIBLIOGRAPHY YOU CAN CREATE
THE BIBLIOGRAPHY OR REFERENCES AT THE END OF
THE DOCUMENT ONCE YOU ENCODE THE LIST OF
SOURCE.
• IN THE REFERENCES TAB SELECT THE
BIBLIOGRAPHY COMMAND THEN CHOOSE THE
DESIRED STYLE.
BIBLIOGRAPHY
C HE C K S P E LL I NG A ND
GR A M M A R
RD TO D EV E LOP C ONT E NT ?
DO I USE A DV ANC E D WO
HOW
CHECK SPELLING AND GRAMMAR
•ONE OF THE FEATURE OF WORD IS TO CORRECT

YOUR SPELLING AND GRAMMAR WHICH CAN HELP
YOU PRODUCE A MORE PROFESSIONAL DOCUMENT.
HOW TO RUN SPELLING AND GRAMMAR TOOL
•1. CHECK SPELLING &

GRAMMAR COMMAND FROM
REVIEW TAB.
•2. THE SPELLING AND

GRAMMAR PANE WILL
APPEAR.
•3. WORD WILL MOVE

THROUGH EACH ERROR
UNTIL YOU HAVE
REVIEWED THEM ALL.
•A DIALOG BOX WILL APPEAR CONFIRMING THAT THE
SPELLING AND GRAMMAR CHECK IS COMPLETE. CLICK
OK
•4. IF NO SUGGESTION GIVEN, YOU CAN

MANUALLY TYPE THE CORRECT
SPELLING IN YOUR DOCUMENT.
FOR SPELLING “ERRORS”
•IGNORE: THIS WILL

SKIP THE WORD IN
QUESTION WITHOUT
CHANGING IT.
IGNORING “ERRORS”
•THE SPELLING AND GRAMMAR CHECK IS

NOT ALWAYS CORRECT THIS
HAPPENS WITH PEOPLE’S NAMES AND
OTHER WORDS NOT IN THE DICTIONARY
FOR SPELLING “ERRORS”
•IGNORE ALL: THIS WILL
SKIP THE WORD IN
QUESTION AND ALL OTHER
INSTANCES OF THE WORD IN
THE DOCUMENTS WITHOUT
CHANGING IT.
IGNORING “ERRORS”
•ADD: THIS ADDS
WORD TO THE
DICTIONARY SO IT WILL
NEVER COME UP AS AN
ERROR.
AUTOMATIC SPELLING AND GRAMMAR
CHECKING
•WORD AUTOMATIC CHECKS YOUR
DOCUMENT FOR SPELLING AND
GRAMMAR ERRORS, THESE ERROR ARE
INDICATED BY COLORED, WAVY LINES
CHECKING
•THE RED LINE INDICATES THAT THE WORD IS
MISSPELLED.
•THE BLUE LINE INDICATES THAT THERE IS
GRAMMATICAL ERROR, INCLUDING MISUSED
WORDS.
CHECKING
Spelling error Grammar error

TO CORRECT SPELLING ERRORS:
•1. RIGHT-CLICK THE UNDERLINED WORD.
•2. SELECT THE CORRECT SPELLING FROM
THE LIST OF SUGGESTIONS.
•3. THE ERROR WILL BE REPLACED BY THE
CORRECTED WORD.
TO CORRECT GRAMMAR ERRORS:
•1. RIGHT-CLICK THE UNDERLINED WORD OR
PHRASE.
•2. SELECT THE CORRECT SPELLING OR
PHRASE FROM THE LIST OF SUGGESTIONS.
•3. THE ERROR WILL BE REPLACED BY THE
CORRECTED PHRASE.
TO HIDE SPELLING AND GRAMMAR ERRORS
IN A DOCUMENT
• 1. CLICK THE FILE TAB
TO GO TO BACKSTAGE
VIEW, THEN CLICK
OPTION
IN A DOCUMENT
•2. A DIALOG BOX
WILL APPEAR.
SELECT PROOFING
ON THE LEFT SIDE
OF THE DIALOG
BOX.
IN A DOCUMENT
•3. CHECK THE BOX OF HIDE SPELLING ERROR
IN THIS DOCUMENT ONLY AND HIDE GRAMMAR
ERRORS IN THIS DOCUMENT ONLY, THEN CLICK
OK.
IN A DOCUMENT
•4. FOR MORE THAN ONE DOCUMENT, CLICK THE
DROP-DOWN BOX NEXT TO EXCEPTIONS FOR:
AND SELECT THE DESIRED DOCUMENT
FINAL I Z IN G A ND
PRO T E C T I N G D O C U M EN T S
HOW
FINALIZING AND PROTECTING DOCUMENT
•WORD INCLUDES SEVERAL TOOLS TO HELP

FINALIZED AND PROTECT YOUR DOCUMENT.
DOCUMENT INSPECTOR
•USE TO REMOVE CERTAIN PERSONAL

INFORMATION BEFORE SHARING A
DOCUMENT WITH OTHERS.
HOW TO USE DOCUMENT INSPECTOR
•1. CLICK THE FILE TAB TO GO BACKSTAGE

VIEW.
•2. FROM THE INFO PANE,
CHECK FOR ISSUES,
THEN SELECT INSPECT
DOCUMENT FROM THE
DROP DOWN MENU
•3. THE DOCUMENT
INSPECTOR WILL
APPEAR. CHECK OR
UNCHECK BOXES,
DEPENDING ON
CONTENT YOU
WANT TO REVIEW

•4. THE RESULT WILL
SHOW AN
EXCLAMATION
MARK FOR ANY
POTENTIALLY CLICK
SENSITIVE DATA REMOVE ALL
TO REMOVE
THE DATA.
•5. WHEN YOUR
DONE
REMOVING,
CLICK CLOSE

PROTECTING YOUR DOCUMENT
•WORD HAS SEVERAL WAYS TO

PROTECT DOCUMENT; IT ALL
DEPENDS ON YOUR NEEDS.
HOW TO PROTECT YOUR DOCUMENT
•1. CLICK THE FILE TAB TO GO BACKSTAGE

VIEW.
•2. FROM THE INFO

PANE, CLICK THE
PROTECT
DOCUMENT
•3. IN THE DROP-DOWN

MENU, CHOOSE THE
OPTION THAT BEST
SUITS YOUR NEEDS
•4. A DIALOG BOX WILL APPEAR
PROMPTING YOU TO SAVE.
•5. ANOTHER DIALOG BOX WILL APPEAR.
JUST CLICK OK.
•6. THE
DOCUMENT
WILL NOW BE
MARKED AS
FINAL.
TR A C K IN G C H A N GE S
HOW
TRACKING CHANGES
•WORD ALLOWS YOU TO DO MARK MISSPELLINGS, RED PEN

TO CROSS OUT SENTENCES, AND ADD COMMENTS IN THE
MARGINS ELECTRONICALLY.
TURNING ON TRACK CHANGES:
•1. FROM THE REVIEW TAB, CLICK THE
TRACK CHANGES
REVIEWING CHANGES
•TRACK CHANGES ARE JUST SUGGESTED CHANGES.

THE ORIGINAL AUTHOR MAY AGREE OR DISAGREE
WITH THESE CHANGES.
REVIEWING CHANGES
•1. FIRST, SELECT YOU WANT TO EITHER

ACCEPT OR REJECT
REVIEWING CHANGES
•2. CLICK THE ACCEPT OR REJECT
COMMAND
•3. THE MARKUP WILL THEN DISAPPEAR. YOU
MAY CONTINUE ACCEPTING AND REJECTING.
REVIEWING CHANGES
•4. WHEN YOU ARE DONE, CLICK THE TRACK
CHANGE COMMAND TO TURN OFF TRACKING.
REVIEWING CHANGES
•5. TO ACCEPT ALL CHANGES, CLICK THE
DROP-DOWN ARROW TO ACCEPT THEN
ACCEPT ALL
TRACK CHANGES VIEWING OPTIONS
•WORD PROVIDES SEVERAL WAYS TO
CUSTOMIZE HOW TRACKED CHANGES
SHOULD APPEAR.
TO HIDE TRACKED CHANGES:
•1. CLICK THE REVIEW TAB, THEN CLICK THE

DISPLAY FOR REVIEW COMMAND.
•2. YOU CAN SEE FOUR OPTIONS FROM DROP-

DOWN MENU.
•3. CHOOSE THE DESIRE OPTION FROM DROP-

DOWN MENU.
TO HIDE TRACK CHANGES
•A SIMPLE CLICKABLE MARKER IN THE LEFT

MARGIN IS ALSO AVAILABLE FOR YOU TO
SWITCH BETWEEN SIMPLE MARKUP AND ALL
MARKUP
TO SHOW REVISIONS IN BALLOONS:
•IN WORD, YOU CAN CHOOSE TO SHOW THE

REVISIONS IN BALLOONS IN WHICH THE REVISIONS
WILL BE MOVED TO THE RIGHT MARGIN.
•1. IN REVIEW TAB, CLICK SHOW MARKUP, THEN
BALLOONS, THEN SHOW REVISIONS IN
BALLOONS.
•2. MOST REVISIONS WILL BE DISPLAYED IN THE

RIGHT MARGIN.
COM M EN T S
HOW
COMMENTS
•THERE ARE TIMES WHEN YOU WANT TO

ADD A COMMENTS INSTEAD OF CHANGING
A DOCUMENT.
TO ADD COMMENTS
•1. HIGHLIGHT SOME TEXT, OR PLACE THE
INSERTION POINT WHERE YOU WANT THE
COMMENT TO BE DISPLAYED.
TO ADD COMMENTS
•2. IN THE REVIEW TAB,
CLICK THE NEW
COMMENT COMMAND
AS SHOWN.
TO ADD COMMENTS
•3. WRITE YOUR
COMMENT, WHEN YOU
ARE DONE, CLOSE
THE COMMENT BOX
BY PRESSING ESC
TO ADD COMMENTS
•YOU MAY RESPOND TO AN EXISTING COMMENT.
JUST CLICK THE REPLY BUTTON AND TYPE YOUR
RESPONSE.
TO DELETE COMMENTS
•1. SELECT THE COMMENT YOU WANT TO DELETE.

TO DELETE COMMENTS
•2. IN THE REVIEW TAB, CLICK THE DELETE
COMMAND.
TO DELETE COMMENTS
•3. THE COMMENT WILL BE DELETED.
TO DELETE COMMENTS
•IF YOU WANT TO DELETE ALL THE COMMENTS,
CLICK THE DELETE TOOLS FOLDER DROP-DOWN
ARROW AND CLICK DELETE ALL COMMENTS IN
DOCUMENT
COMPA R IN G D O C U M EN T S
HOW
COMPARING DOCUMENTS
•IF YOU DID SOME CHANGES IN A DOCUMENT
WITHOUT TRACKING THEM, YOU CAN STILL USE
REVIEWING FEATURES SUCH AS ACCEPT AND
REJECT. COMPARING 2 VERSIONS OF THE
DOCUMENTS MAKES THIS POSSIBLE.
TO COMPARE DOCUMENTS:
•IN THE REVIEW TAB, CLICK COMPARE COMMAND,
THEMN FROM THE DROP-DOWN MENU, SELECT
COMPARE
•2. A DIALOG BOX WILL APPEAR. CHOOSE YOUR
ORIGINAL DOCUMENT FROM THE LIST DISPLAYED.
•IF THE FILE IS NOT IN THE LIST, CLICK THE BROWSE
BUTTON TO LOCATE IT.
•3. SELECT THE REVISED DOCUMENT, AND THEN

CLICK OK.
•4. THE CHANGES WILL APPEAR AS COLORED
MARKUPS. YOU CAN THEN USE THE ACCEPT AND
REJECT COMMANDS TO FINALIZE THE DOCUMENT
MA IL M E R G E
HOW

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Empowerment Technology Lesson3

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CE D WO R D T O O LS T O

• IT LETS YOU CREATE DOCUMENTS FOR YOUR

•WORD CAN CREATE AND UPATE YOUR BIBLIOGRAPHY OR

• TO DO THIS, CLICK THE REFERENCES TAB, THEN SELECT THE

•ONE OF THE FEATURE OF WORD IS TO CORRECT

•1. CHECK SPELLING &

•2. THE SPELLING AND

•3. WORD WILL MOVE

•4. IF NO SUGGESTION GIVEN, YOU CAN

•IGNORE: THIS WILL

•THE SPELLING AND GRAMMAR CHECK IS

Spelling error Grammar error

•WORD INCLUDES SEVERAL TOOLS TO HELP

•USE TO REMOVE CERTAIN PERSONAL

•1. CLICK THE FILE TAB TO GO BACKSTAGE

HOW TO USE DOCUMENT INSPECTOR

HOW TO USE DOCUMENT INSPECTOR

•WORD HAS SEVERAL WAYS TO

•1. CLICK THE FILE TAB TO GO BACKSTAGE

•2. FROM THE INFO

•3. IN THE DROP-DOWN

•WORD ALLOWS YOU TO DO MARK MISSPELLINGS, RED PEN

•TRACK CHANGES ARE JUST SUGGESTED CHANGES.

•1. FIRST, SELECT YOU WANT TO EITHER

•1. CLICK THE REVIEW TAB, THEN CLICK THE

•2. YOU CAN SEE FOUR OPTIONS FROM DROP-

•3. CHOOSE THE DESIRE OPTION FROM DROP-

•A SIMPLE CLICKABLE MARKER IN THE LEFT

•IN WORD, YOU CAN CHOOSE TO SHOW THE

•2. MOST REVISIONS WILL BE DISPLAYED IN THE

•THERE ARE TIMES WHEN YOU WANT TO

•1. SELECT THE COMMENT YOU WANT TO DELETE.

•3. SELECT THE REVISED DOCUMENT, AND THEN

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