Lesson 3: Mail Merge

Mail Merge
HOW DO I USE ADVANCED WORD TOOLS
TO DEVELOP CONTENT?

By: T. Axl Slash P. Leyson

Mail Merge

•Mail Merge is an effective tool which

allows you to create multiple letters,
labels, envelopes, name tags using
information stored in a list, database
or spreadsheet.
How to use Mail Merge?
1. Create a new Word Document or open an existing one.
2. Under Mailing Tab, click on Start Mail Merge and select Step-
by-step Mail Merge Wizard…
How to use Mail Merge?

3. Choose the type of

document you want to
create. Then click Next:
Starting document.
How to use Mail Merge?

4. Choose Use the current

document,
then click Next: Select
Recipients.
How to use Mail Merge?
5. On the Mail
Merge task
pane, select
Use an
existing list,
then click
Browse.
6. Select
worksheet and
click Open
How to use Mail Merge?

7. In the Mail
Merge Recipient
dialog box , you
can control the
recipients included
in the merge by
checking or
unchecking each
box. Click OK
when your done.
How to use Mail Merge?
8. click Next: Write your letter
from the Mail Merge task pane to
move to the next Step.
How to use Mail Merge?
8. click Next: Write your letter
from the Mail Merge task pane to
move to the next Step.
 How to insert recipient data?
• 1. Put the insertion point where you
want the information to appear in the
document.
• 2. Select one of the four placeholder
options: Address block, Greeting
line, Electronic postage, or more
items.
3. A dialog box may appear with various options, depending on
the place holder you chose. Select the desire options and click
OK.
How to insert recipient data?
• 4. a placeholder will appear in your
document
How to insert recipient data?
5. Repeat the steps each time you want
to enter information from record.
6. click next: preview your letters when
you are done.
 How to insert recipient data?

7. click Next: Complete the

merge
How to insert recipient data?
7. click Next: Complete the merge
8. A dialog
box will
appear.
Select all,
then click
OK.
How to insert recipient data?
9. The Print dialog box will appear. If
needed, adjust the print setting, then click
OK. The letters will be printed.