APPLY KNOWLEDGE AND SKILLS OF SELECTION

CRITERIA TO DEVELOP SPECIFICATIONS OF

EQUIPMENT/INSTRUMENTS AND SUPPLIES DURING
PROCUREMENT
BY MAGRETH
 Learning objectives
• Explain technical specifications of an
equipment/instruments and supplies
• List important components of good technical
specifications
• Develop specifications for laboratory
equipment/instruments and supplies
 Technical specification
• The procurement unit must ensure that, in addition to the
product information provided by program managers
(including generic name, dosage, formulation, and unit
packaging requirements), suppliers must produce products
that meet regulatory and shipping/packaging requirements
—including proof that products are manufactured at
facilities that meet GMP certification requirements, or have
WHO prequalification status—and that they can provide
products that meet certain technical specifications, including
standards for raw materials; and requirements for shelf life,
labeling, language, and inner and outer packaging.
 Technical specification
• Technical specifications also include testing requirements for
quality assurance, and packaging and shipping requirements.
The specifications are the primary way that countries protect
their populations against counterfeit or substandard
products; they also help ensure that the products are
properly labeled and adequately protected from heat and
cold during shipping. As part of the bid, quality assurance
specifications should also be clearly written, identifying all
documents that the purchaser will require from the supplier
—including manufacturing records, the Certificate of
Analysis, test data, and regulatory certificates..
• These specifications should also detail the
plans for inspection by the purchaser, product
sampling procedures, and the manufacturer’s
process for sampling their production lots.
Countries may involve many of the key
stakeholders mentioned above, as well as
technical specialists to ensure that product
specifications are followed and are complete
 NOTE;
• Good technical specifications not only tell the
supplier exactly what the purchaser is looking
for, but also the criteria the purchaser will use
to evaluate potential suppliers and how the
selected suppliers performance will be judged
 Technical specification
• : Technical specifications for equipment/instruments and
supplies (read label of current supplies, Books, ask suppliers)
• In order the lab to received good quality supplies the lab
should prepare a good technical specification. This is an
explicit set of requirements to be satisfied by a
material,product,or service. Should a material, product or
service fail to meet one or more of the applicable
specifications, it may be referred to as being out of
specification.
• The technical specification can be acquired from read label of
current supplies,books,ask suppliers. Also internet can be used
to assist the lab to get the proper specification.
 Important components of good technical
specifications
• Equipment description
• Intended use
• Performance characteristics or features
• Physical dimensions
• Power consumptions
 Develop specifications for laboratory
equipment/instrument and supplies
• Item; cover glass
• Specification
Glass, rectangular, 20x20mm,packed in plastic
in hinged box, pack of 200
Item; pipettes
Plastic, graduated,1ml,5ml,10ml
 Item ;microscope
• Specification
o Binocular with built in (6v 10W halogen lamp or 6v 20W) Light source ,powered by
mains electricity ( 220-240v) complete with.
- Pair of 10X wide field eyepieces
- Pair of 7X or 8X eyepieces( for use with100X oil immersion objective)
- Precentred Abbe condenser with iris diaphragm and filter holder, adjustable for
height.
- Mechanical stage with slide holder, spring arm, and movement controls.
- Condenser focus control
- Course and fine focusing and focus tension control
- Lamp brightness control
- On and off switch
- Mirror( if required can screw into base for use with daylight)
- Dust cover cotton and polyethylene.
 Continue……
• Spare;
Bulbs and fuses.