MEETING

• Is a gathering of two or more people that have

been convened for the purpose of achieving a
common goal through verbal interaction, such
as sharing information or reaching agreement.
• Typically headed by chairperson and its
deliberation are recorded in a written form
(minutes).
 Types of meeting
• General meeting
• Special or extraordinary
 Business meeting
• Is a formal and an authorized gathering of two
or more people that have the purpose of
achieving common goals, decisions and plans
in the business.
 Qualities of a good business meeting

1. Purpose
2. Time
3. Organization
4. Clear arrangements
 Purpose of business meeting
1. Making decisions
2. Exchanging information
3. Conveying organizational vision, mission and operational
plans
4. Announcing changes
5. Negotiations
6. Resolving conflicts
7. Solving problems
8. Review and informing press
9. Interaction with external stakeholders
 Preparation for business meeting
• Identify the type of meeting ahead
• Define the roles or purpose
• Prepare a notice to indicate the date, time, venue,
and agenda.
• Attach the minutes of the previous meeting
• Get the basic items in place
• Call the meeting to order
• Prepare attandency sheet
• Ready to take down minutes
 WRITING A MUNITES

1. Heading
2. Date & time
3. Venue
4. Present
5. Apologies for absence if any
6. Approval of the previous minutes
7. Matter arising/ discussion
8. AOBs
9. Closure