Effective Presentation Skills

17th April 2023

1 Copyright 2023. HR Strategic Partner Co., Ltd

 Close your eyes…
And imagine you were delivering an ideal presentation to
the CEO.

How does it look like?

Gain buy-in Handle difficult
for your questions and
ideas / Physical challenges to your
proposals Presence ideas

Delivery Audience
Techniques Interaction
The worst presentation you have ever seen
The best presentation you have ever seen
 You are preparing a
presentation of a new service
or product to your people.

What do you wish for?

SUPPORT – TAKE ACTION!

Winning Over Your Audiences
Research Your Audiences

Who are your audiences?

Demographics Psychographics

 Sex  Attitudes
 Age  Motivation
 Position / Level  Goals
 …  Aspirations
 Psychological criteria
What do they need?

How should you adapt your presentation to fit with

their styles?
Being with the end in mind
What is the
purpose of
your
“presentation”?

What do you
want your
audiences to What is your
do as a result outcome?
of your
“presentation”?

How will you

know you have
achieved it?
Incorporate Challenges & Questions
 What kind of questions audiences may ask.
 What are challenges to your ideas?
 How do you want to address?
Audience Benefits Statements

A story starts…..

A partner in this large accounting firm was presenting the

details of a new, high-fee service he wanted the employees to
promote when they were with clients. He finished his message
by excitedly declaring how much more money the partners
would make if many of the firm’s clients signed up for the
service.
Audience Benefit Statement

Benefits they o
r company
Focus on
will receive if benefits rather
they buy into than features
your ideas or
proposal
Win Over Your Audiences
Understand both sides Risks or obstacles to How they can be
of the arguments your ideas mitigated or overcome
• • •
• • •

Logical
Presences

Emotional Ethical
Presences Presences
Win Over Your Audiences
 Use variety of evidences to support your arguments.
Statistics

Research

Survey
Trial result or
Your Feedback
Proposal Demonstration
Techniques in Delivering Presentation
FEAR…Kill Your Presentation
 Fear is not about the actual speaking, the fear comes from being afraid of usually
one or more of the following......

Being the
Mind going
Feeling stupid center of
blank
attention

Not being able Making a mess

Looking foolish to deal with of it
hecklers

Not being able

Being
Being boring to think quickly
embarrassed
enough

Sweating
Drying up
profusely
Overcoming Fear… Managing Your State
Internal State = Psychological State + Emotional State

More resilient and resourceful and able to deal with

whatever comes up.

Achieve Optimal Psychological State

“Perform at Your Best”
The Biggest Mistake of a Presentation

Your “presentation” is not about you – it’s all about your

audience
What are your bad habits in presentation?
Do you know what to do instead?
The Number 1 Presentation Killer

Do you know
If you do, do you
that your
know what are
audiences are
the tweaks?
getting bored?

Reducing the amount of information, you provide

Pitching it at the right level for your

G! ! ! audiences

R I N
B O Where your audiences are, rather than
where you think they are.
How should you start a presentation?

Hook the audiences in 30 seconds.

How to make a dynamic start…
Ask a series of
Contrarian
rhetorical Use quotation
approach
questions

Use the word Provide a

Joke opening references to a
imagine
historical event

What if Opening with Definition

scenario statistics Opening

Tell a story Factual Opening

Visual Opening
 Simplicity of Visuals

33
 Keep It Simple

 Don’t keep distracting background

 Keep the background simple
 White screen and black fonts
 Don’t use too many colors
 Don’t use too Many Fonts and Styles

34
 Short and Coincide Message
Instructional Technology:

A complex integrated process involving people,

procedures, ideas, devices, and organization, for analyzing
problems and devising, implementing, evaluating, and
managing solutions to those problems in situations in
which learning is purposive and controlled.

Too many words!

Too detailed !

35
 Short and Coincide Message

Instructional Technology:

A process involving people, procedures & tools for solutions to

problems in learning.

Much Simpler!

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 Font Size
 Recommended Font: Sans Serif
 Title = 40 points
 Subtitle or bullet point = 36 points
 Content can be as small as 24 points

 Make text big enough to see

 Look at it from 2 metres away
2m

37
 Background Colors

This is a good mix of This is a bad mix of colors.

colors. Readable! Low contrast.
Difficult to read!

This is a good mix of This is a bad mix of

colors. Readable! colors. Avoid bright
colors on white.
Difficult to read!

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 Slide Title
 Should be unique and help the audience to comprehend
the main concept for each individual slide.

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 Use Bullets and Numbering

A list without bullets and  A list with bullets and numbering

Numbering. to show:
1. Priority
Priority 2. Sequence
Sequence 3. Hierarchy
Hierarchy, ….. 4. …..

40
 Use of Appropriate Images
Use images to communicate…

…Not to decorate

41
 Make Your Slides Attractive Through
Shapes & SmartArt

42
 Visualize Your Message Through
Tables and Charts

43
 Page Layout
 Avoid clutter slide
 Allow for adequate amount of white space between text,
graphics, tables…etc.

44
 Use Simple Slide Transition

45
 Animate Quickly and Simply
 Animation for text:
 Appear
 Wipe, from left (very fast)
 Fade (very fast)
 Animation for graphics:

46
Appear Fade Dissolve in
 Take Control of The Show
 Use B or W keys
 Window Key + P to connect or disconnect laptop
with projector
 Hide the pointer (Ctrl + H)
 Move to specific slides

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Effective Delivery

Physical Audience
Voice Quality
Presence Interaction
• Volume • Confident • Questions
• Pace • Postures • Confirmation
• Pitch • Gestures • Feedback
• Own your • Involving
space
 Volume of Your Voice
On a scale of 1 to 10:
VOLUME YOUR VOICE YOU COME

LEVEL SOUNDS ACROSS AS

9-10 forced, strident overbearing

7-8 firm, lively interesting

5-6 monotonous boring

3-4 weak lacking conviction

1-2 inaudible timid, confused

Vary your tone accordingly!

 Physical Presence
Shoulders & Head Positioning
Confident and Positive Nervous and Negative

 Shoulders back  Shoulders drooping

 Head Up  Heads down
 Smile  Frown
 Full of energy  Low energy
 Ready to perform  Not ready
 I am great!  I’m no good!
 Yes I can!  No I cannot!

My Job is great! My Job is rotten!

 Postures and Gestures: Standing

 Open • Shy • Authoritative

 Sincere • Self Control
 Conciliatory • Tense
 Postures and Gestures: Hands

• Anxious • Self-confidence
• Controlled • Intellectual arrogance

Let your hands and arms drop naturally to your side.

 Handling Questions
Listen
attentively to
questions

Spend time to
Request to get
answer each
back later
question

Acknowledge Don’t jump

if you don’t quickly on
have the ideas that
answers challenge you

Take feedback
Stay calm and
pleasantly and
in control
politely
 Never Just Read the Slide

 This is the thing that annoys more people about

PowerPoint presentations than anything else.
 It is boring!
 Keep it lively and engaging!
Finish Strong
How do you want the audiences to remember you?

Your final, impactful line.

Sum up your main points in one

sentence and give your call to action.

Structure your closing statement the way

a lawyer would – with flair and gravity.

“I’m happy to take questions.”

Thank You!