Organisation of

information and access

control
INDEXES
 RECAP
 Bibliographic control: systematic list of sources
including published as well as unpublished
documents
 Information: Facts/ideas that have been
communicated, formally or informally, in any
form
 Information sources:a person, thing, or place
from which information comes, arises, or is
obtained
 Bibliographic tools : Bibliographies, Catalogues,
Databases and Indexes
 Types of classification schemes
• Dewey Decimal Classification (DDC). The most widely
used universal classification scheme in the world. About
60 national bibliographies are organized by the DDC
system which has been translated into over 30
languages.

• Universal Decimal Classification (UDC). UDC is a

popular and widely used classification scheme. It is used
over 130 countries around the world and is has been
translated into over 40 languages.

• Library of Congress Classification (LCC). LCC is

commonly used in academic libraries across the world.
 Notation and subject description
 Notation is a term which is used in classification
schedule. Notation is a series of symbols, which is used
to representing a subject, and it is a very important
features of book classification in a library.

 020 stands for Library & Information Science,

 510 stands for Mathematics, etc

 Definition of an index
 According to the British indexing standard
(BS3700:1988), an index is a systematic arrangement
(E.g alphabetically) of entries designed to enable users
to locate information in a document or a specific
document in a collection.

 What can be indexed?

 Books?

 Periodicals?

 Images?

 Journal articles?

 Web
 WHAT ARE INDEXES

An alphabetically arranged list of headings consisting of:

 the personal names, places, and subjects

treated in a written work,
 with page numbers to refer the reader to the
point in the text at which information pertaining
to the heading is found
 Some indexes appear at the end of the back of
the sources
 WHAT ARE INDEXES

 In a multivolume work, they are found at the end

of the last volume.
 In very large multivolume reference works, the
last volume may be devoted entirely to indexes.
Works of fiction are rarely indexed.
 The publisher of a periodical may provide an
index to each volume at the of the last issue of
the publication year
 Functins of an index
 Arrange entries into a systematic and helpful order.

 To facilitate quick location and retrieval of relevant information.

 Direct users to specific documents in a collection and specific

information in a work. A user should be led to the specific location of
the information in an item (e.g. specific page numbers).

 Indicate relationships between concepts

 To show how an item is related to other items. This is common in a

citation index.

 Provide readers with the scope and contents of the entire work in a
highly condensed view.
 Types of index
 Subject index

 Author index

 Name index

 Title index

 Citation index
 EXAMPLE

Index to South African Periodicals (ISAP)

 by the National Library of South Africa (NLSA)

 Covers articles from South Africa Periodicals

 Indexed articles from more than 900 South African

Periodicals
 EXAMPLE

Index to South African Periodicals (ISAP)

 Specialist periodicals are indexed fully

 General periodicals are indexed selectively

 Now become National Indexing database

 EXAMPLES

n
Index to South African Periodicals (SABINET)
 EXAMPLE

The Rock Song Index

 Indexed more than 7500 Rock & Roll songs

 For the era 1944-2000

 EXAMPLE
http://skyline.ucdenver.edu/record=b2072415
 TASK 3
Navigate ISAP

 What is the scope/coverage

 Write five call numbers of information sources that are

available at UL Library

 If you were to show someone else how to search this

Index, what tips or suggestions would you have?