Approaches to

Writing
Week 7
Quiz No. 2

◉ What is a Buffer Statement? Write a Job

Dismissal letter using an Indirect Approach.
◉ Time Allowed: 20 minutes

◉ Total Marks: 10

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 Contents

Letter Writing

• Things to Consider

• Pattern

Sessional 2 Rubric

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Business Letter

◉ Still being widely used in the Professional setting.

◉ They serve various purposes based on the nature of the letter.

◉ They are formally written

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Types of Business Letter

◉ Job offer letter

◉ Termination letter

◉ Recommendation letter

◉ Rejection letter

◉ Thank You letter

◉ Complaints/ Inquiry letters

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Things to Consider

◉ Purpose

◉ Nature

◉ Audience

◉ Call to Action

◉ Courteousness
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Format

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Example No: 1
◉ To Whom It May Concern
◉ I am writing this letter to recommend my student Bilal for
the position of Junior Intern at your organization.
◉ I have known him for the past 2 years as he is an active
member of the Xxxx research group. Under this particular
group, the team won a Career fair or a competition.
◉ Skill area
◉ He/ She is fast on feet and a fast learner, who can work
wonders with a minimum or a basic guideline.

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Cont..

◉ He is an all-rounder and an over achiever with

regards to the Academic and Co-Curricular
activities. I personally recommend him and wish
him best of luck for his future career prospects.
◉ If you need any further information, please reach
out to me at prof.au@gmail.com

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◉ Sincerely,
◉ Assistant Professor
◉ ______________________________
◉ M. Ihsan ahmed

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Motivational Letter

◉ Subject: Motivational Letter for Fullbright

Scholarship
◉ Dear Sir/ Dean
◉ I am applying for the postgraduate scholarship in the department
of engineering at UCLA. I will quickly introduce myself, my name
is Ali Ahmed.I have done my UG studies from Lahore, Pakistan.

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◉ In case of any questions, please feel free to email me. I am
looking forward for a positive response.
◉ Sincerely,
◉ Ali Arif
◉ Mechatronics Engineer
◉ Ali.arif@gmail.com

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◉ Proposal Writing
○ Purpose
○ Importance
○ Types of Proposals
○ Things to consider
○ Format
 Proposal Writing
◉ Definition:

◉ A proposal , as its name implies, describes proposed work or research, the

reasons or the work, the methods proposed to accomplish the work, the estimated
time required, and the expected cost.
◉ Then What is a Progress Report?

The progress report , as its name implies, describes and evaluates a project as
work occurs.
Proposal Writing Progress Report
Purpose & Importance

◉ To get grant/ investment

◉ To grow professionally

◉ For record keeping

◉ The proposal once approved becomes a Legal Document

Types of Proposals

◉ Solicited proposals

◉ Proposals submitted in response to a specific call issued by a sponsor. Such

solicitations, typically called Request for Proposals (RFP), or Request for Quotations
(RFQ), are usually have specific requirements for format and technical content, and
may specify certain award terms and conditions (Illinois Library).
◉ Unsolicited proposals

◉ Proposals submitted to a sponsor that has not issued a specific solicitation but is
believed by the investigator to have an interest in the subject (Illinois Library).
◉ Continuation or non-competing proposals

◉ These confirm the original proposal and funding requirements of a

multi-year project which the sponsor has already provided funding
for an initial period (normally one year). Continued support is
usually dependent on satisfactory work progress and the
availability of funds(Illinois Library).
◉ Renewal or competing proposals
◉ Proposals which request continued support for an existing project that is about to end.
These requests--from the sponsor's viewpoint--generally have the same status as an
unsolicited proposal (Illinois Library).

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Cont..

◉ Academic Research Proposals

◉ Written to give a brief overview of your upcoming research project

to your supervisor.

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Rubric Sessional II

Criteria Out of 100%

Accuracy of 50%
Content and
Understanding the
question.
Usage of Relevant 25%
Examples

Language 25%

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Common Errors

◉ Do not attempt extra questions.

◉ Start with a proper beginning, middle and end.

◉ Include a C-T-A

◉ Do not use “It” with “He and She”.

◉ Do not use slangs and text kind language.

◉ Do not use “pal, chap, dude, guy” instead stick to the basic practices of
Academic Grammar.
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Thanks!
Any questions ?

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