MANAGEMENT 1

PLANNING AND
COORDINATION

Week 5
Learning Outcomes
At the end of the module, students should be able to:

1. States what planning means with respect to individuals and groups.

2. Describes how planning outcomes are measured.
3. Describes the role of feedback with respect to planning outcomes.
4. Defines coordination.
5. Gives examples of shipboard coordination.
6. States what personnel assignment means.
7. Gives examples of personnel assignment on board.
Planning
◦ It is the process of thinking about and organizing the
activities required to achieve a desired goal. It involves
the creation and maintenance of a plan, such as
psychological aspects that require conceptual skills. It
is fundamental property of safety awareness.
◦ Planning helps us to be accountable for what we do. Planning helps us decide how best to
use our resources (people, time, money, information, equipment) so that they make the
most significant contribution to achieving our goal. Planning lays the basis for us to assess
and evaluate our achievements effectively.
Planning Outcomes Measurement
◦ Prior to beginning the process of planning, you'll need to define the outcomes you
want to accomplish. As working force on board vessels, your intended outcomes
focus on the outputs or changes that you want to see and rectify the problems
needed to be fix. When crafting outcomes, consider the who, what, and how of the
initiative. Who will be the responsible officer or crew? What will can be done for
today and also that persons reliability, and how will he handle situations or is he
experienced enough? When identifying outcomes, it can be helpful to organize your
thoughts in the form of an outcome chain that logically links concerns to everyone
involve in the operation, behavior, and, eventually, results.
◦ Outcome measurement explores what the crew are capable of accomplishing within a
day, what its intended outcome, and whether or not it achieves them. All work
onboard should be taken seriously and keep safety of utmost importance and it will
measure in the end whether you succeed and accomplish the task or not.
Feedback
◦ The feedback is a review whether the expectations have been met or is
everyone satisfied with the outcome of the plan.
◦ Feedback can help employees and the organization constantly get better at
what they do. Employee feedback is an integral part of the employee
experience process and a mechanism that will increasingly help employees get
better at their job and for the organization to develop a better workplace
culture.
 PLANNING & COORDINATION. Planning is a conscious process of selecting and developing the best course of action
to accomplish clearly defined objectives. A good planning involves three elements: a vision; an agenda and set of
priorities and scale of operation.
How does planning help in coordination?
Helps in Coordination- By clearly states the goals and objectives to be achieved, planning guide the managers about
things to be done, what route to take and how the objectives are to be achieved. This in turn help in better coordination of
the activities.
Coordination is the function of management which ensures that different departments and groups work in sync.
Therefore, there is unity of action among the employees, groups, and departments. It also brings harmony in carrying out
the different tasks and activities to achieve the organization's objectives efficiently.
Coordination
◦ Coordination is a process of synchronization and integration of activities,
responsibilities, and command and control structures to ensure that the
resources of an organization are used most efficiently in pursuit of the
specified objectives.
Docking and undocking is a very good example of good coordination onboard ships. It
require proper cooperation between the bridge, forward station, aft station, the pilot, lines
man and (sometimes) tug boats.
Personnel assignment
◦ (a.k.a. allocation) refers to the selection of an individual or a group of persons
by a supervisor, colleague, planner or scheduler to perform a particular task.
Personnel Assignment Onboard Ships
Ships have standard routine for in port and at sea and onboard personnel are
assigned to specific duties. For example, the AB are assigned as:
•Lookout Watches - The lookouts are enlisted personnel with seamen ratings
who are stationed at a location where they can best see the areas of the sea
and/or sky assigned to them.
•Port Watch / Deck watch – Tasked to assist the OOW during the night for such
task as veering chain or adjusting lines or transfer of cargo.
END OF SLIDE
Thank you for listening!!!