Preparation of

Materials
Relevant to the
Presentation
 Contents
01 Introduction
Things to consider before making presentation
02 materials
03 Examples

04 Advantages and disadvantages

05 What can we prepare as plan B

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01 Introduction
Presentation Materials refers to all
materials intended to be shown or
distributed to the speaker or to the
audience before, during or after a
Presentation.

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02
Things to be
considered
1. Audience
2. Using reliable sources
3. Time
4. Space
5. Resources and money available

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 1.
Audience
► Age group
► Number of attendees

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2. Using reliable sources

Information we take for

the presentation should
be taken from reliable
sources

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3.Time

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4. Space
► Size of the model,
charts and posters
► Place to keep and
show the material

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 5. Resources and
money
► Traditional media – posters,
white board, handouts
► New media – computer generated
presentations, Projector, Laptop,
Speakers

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 03 Examples

Visual Audio-Visual
Graphs, Charts, Audio
Pictures, Maps, Models, Videos, Demonstration
Recordings, Listening
Handouts
tracks

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 PowerPoi Don't
fo rget

nt
It s
Shor hould be
t and
Swee
t
► Include only necessary information in point form.
► Too may slides can lose your audience.
► Use good quality images. Images should support to
convey your message.
► Use appropriate font size, color and style
► Should be attractive and match with the audience.
► Let your PowerPoint slides support your point, not
make it.

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 Advantages ...

04 &
...
Disadvantages

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Advantages
Visual Materials
1. Improves audience understanding and memory. (retention level)
2. Serves as notes and provides clearer organization such a handouts. (effective)
3. Facilitates more eye contact and movement of speaker
4. Makes the presentation more interesting.

Disadvantages
1. Poorly designed visual aids can be difficult to understand and see.
2. It could be distracting if its not supporting the concept.
3. Less effective to convey complex ideas or emotions.
4. Power failure or technical difficulties can become a hindrance. 16
 Audio Materials
Advantages
1. Easy to create and use
2. Simple to remember concepts especially for auditory learners.
3. Economical and can be reused.

Disadvantages
1. They don’t provide visual elements
which most people enjoy.
2. Should have clarity and audibility.
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 Audio-Visual Materials
Advantages
1. Remember messages perceived with more senses than just one.
2. More interesting than the use of only visual or audio materials

Disadvantages
1. Some forms can be expensive
2. Attendees can misunderstand concepts if the material isn’t
well selected.

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05 What can we prepare as a plan B
► During a power cut – Handout, White board
► Technical issue – Handout, Backup in a Pen-drive

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► Due to internet interruption video links are not working –
Download the videos
► When the audio is not working – Singing, Playing it using
mobile phone

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Summary
From the above information we can see that the
preparation of materials relevant for the presentation is a
vital part in the whole process of presentation techniques.
It has the power to make or break your presentation’s
success.
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 Reference:
• Designing Effective Presentation Materials. (n.d.). Retrieved from NORTHERN ILLINOIS
UNIVERSITY Effective Presentation Skills Tutorial:
https://www.niu.edu/presentations/design/index.shtml

• Tips for Making Effective PowerPoint Presentations. (2017, August 08). Retrieved from NCSL:
https://www.ncsl.org/legislative-staff/lscc/tips-for-making-effective-powerpoint-presentations

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 Do you have any questions?
Thank
s!
CREDITS: This presentation template was created by
Slidesgo, and includes icons by Flaticon and infographics
Anjala Fernando – BEd12202002
Shafa Mahroof – BEd12202014
& images by Freepik
Buddhima Prabhasheni – BEd12202022
Please keep this slide for attribution Natasha Benedict – BEd12202038

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