ADMINISTRATIVE & OFFICE

ADMINISTRATION

JOANA KARLA B. FRANCISCO

 CHAPTER MAIN TOPICS

IMPORTANCE AND
THE COSTING OF
01 ADVANTAGES OF
EFFECTIVE
Short OFFICE
description
04 OFFICE SPACE
DESIGN
here

THE PRINCIPLES TYPES OF OFFICE

02 OF OFFICE DESIGN
AND LAYOUT
05 LAYOUT AND
SPECIALIZED AREAS

FACTORS TO FURNITURE,
03 06
CONSIDER AND EQUIPMENT AND
STEPS FOLLOWED FACILITIES Short descripti
IN PLANNING MANAGEMENT
OFFICE LAYOUT
2
CHAPTER LEARNING OUTCOMES

DESCRIBE THE
FACTORS TO DISCUSS COSTING
01 CONSIDER IN AND THE TYPES
Short description
OFFICE LAYOUT
here 04 OF OFFICE
LAYOUT WITH
EXPLAIN THE SPECIALIZED
02 ADVANTAGES OF
EFFECTIVE
AREAS

OFFICE LAYOUT
EXPLORE THE
05 APPLY CRITICAL

03 PRINCIPLES OF
OFFICE DESIGN
THINKING SKILLS
IN THE Short descripti
ANALYZATION
AND LAYOUT
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 IMPORTANCE AND ADVANTAGES OF
EFFECTIVE OFFICE DESIGN
• It is worthwhile to think about it in this way: A
significant number of hours are spent within
the workplace, especially for the average
worker today.
• Therefore, it is fundamental that the
surroundings are not only fit for purpose and
support your employees needs but that it is
also a comfortable, visually appealing and
welcoming environment.

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 IMPORTANCE AND ADVANTAGES OF
EFFECTIVE OFFICE DESIGN

EMPLOYEE MORALE AND PRODUCTIVITY

• Research have shown that office design impacts the
employee morale which affects the quality of their
work and other functions.
• Design ideas does not solely mean the decors used,
or the facilities provided, but also the link it will form
between your staff and their surroundings.
• Ergonomics, a science related to the aptness of a
design idea to people, aims to achieve a balance
between the office design and your employees
demands.
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 IMPORTANCE AND ADVANTAGES OF
EFFECTIVE OFFICE DESIGN
• BUSINESS PERFORMANCE
• For companies where business performance
is very much reliant upon employee output,
good office design is essential. A happy and
satisfied team leads to an increase in
productivity levels and therefore a boost in
business performance.

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 IMPORTANCE AND ADVANTAGES OF
EFFECTIVE OFFICE DESIGN

BRAND AND CULTURE

• Office design is also important for enhancing
your business brand and core values. It should
reflect the nature of the business you run, and
therefore support all of your departmental needs.
• It is likely that alongside your staff you will also
have clients and business partners visiting your
office frequently, making it even more important
that your space is visually appealing and inviting.

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 IMPORTANCE AND ADVANTAGES OF
EFFECTIVE OFFICE DESIGN

USES OF THE SPACE WISELY

• An effective office layout would group people
according to their duties and responsibilities
at work.
• Grouping your staff who do the similar, if not
the same, tasks can also can also consult
each other when needed.

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 IMPORTANCE AND ADVANTAGES OF
EFFECTIVE OFFICE DESIGN

FOR INFUSION OF NEW TECHNOLOGIES

• Productivity may require the infusion of new
technologies like touchscreen devices and
Wi-Fi.
• This necessitates the need or availability of
freedom to move around. Therefore, a
cramped office space would not mix well with
certain technology

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 THE PRINCIPLES OF OFFICE DESIGN
AND LAYOUT
Offices are completely personal depending on the
nature, size and identity of your business. No two
offices are the same and each workplace has different
needs to suit your employees and operations.
There’s a clear connection between your office design
and layout and bottom-line results. Your employees
must remain motivated and have everything they need
to work productively and efficiently. You need space
for collaboration, privacy and concentration – but the
main principles of office design and layout remain the
same

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 THE PRINCIPLES OF OFFICE DESIGN
AND LAYOUT

• SPACE MANAGEMENT
• COLOR CONSISTENCY
• TECHNOLOGY FOR EFFICIENCY
• LIGHTING IS KEY

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 FACTORS TO CONSIDER AND STEPS
FOLLOWED IN PLANNING OFFICE
LAYOUT
• Proper amount of space
• Fluid navigation
• Strong communication
• Remote workers
• Resource expenses
• Office amenities

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 6 EASY STEPS TO CALCULATING
YOUR OFFICE SPACE COST

• Step 1 - Determine the square

footage of the space (E.g. 2000 SF)
• Step 2 - Find out the Base Rental
Rate (E.g. P40,000/P20 per SF)
• Step 3 - Find out the Operating
Expenses (E.g. Utilities etc.
P16000/P8 per SF)
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 6 EASY STEPS TO CALCULATING
YOUR OFFICE SPACE COST
• Step 4 – Determine Total Rate - Add the base rental
rate and the Operating Expenses to get the Total
Rate. Base Rent + Operating Expenses = Total Rate
(E.g. P20+P8 = P28 per SF)
• Step 5 – Determine the Yearly Cost
Multiply the Square Footage by the Total Rate to get
the Yearly Cost E.g. 2000 x P28 = P56,000 Yearly Cost
• Step 6 – Determine the Monthly Cost
Divide the Yearly Cost by 12 to get the Monthly Cost
E.g. P56,000/12 = P4,667 Monthly Cost

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

Traditional Office Layout

• A traditional office layout is made up of
individual offices that are “built-in”
meaning that they are permanent or
semi-permanent. This style of office
layout will include a combination of
enclosed offices and meeting spaces
with a more open reception area for
receiving customers.
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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS
Cubicle Office Layout
• A cubicle office layout is a type of open
office plan where the workspaces are
created using partition walls on 3 sides to
form a box or “cubicle”. This style of
workspace is more space and cost efficient
compared to built-in offices. It is typically
used in combination with built-in meeting
rooms and private offices for senior staff.

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

Low Partition Office Layout

• A low partition office is the more modern
version of the cubicle office, where the
height of the partition walls around the
workspaces is lower to allow for more
light and interaction between workers.
Like a cubicle office layout, it may
include built-in meeting rooms and
offices if more privacy is required.
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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

Team-Based Office Layout

• A team-based office layout is a newer
type of layout where workers are grouped
by team. The size and space allocated to
each team vary depending on the type of
work that needs to get done. A team
workspace will often include individual
workstations and a collaboration space.
This reduces the need for meeting rooms.
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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS
Open-Plan Office Layout
• An open-plan office does away with partition walls
altogether. Instead, work areas are created and
defined using furniture. Desks may be lined up
side by side to create “banks” or they may be
replaced with multi-person work tables called
“benches”. Tables and lounge seating are used to
create informal meeting and collaboration areas.
The appeal of this type of office is that it is very
flexible and can expand, contract and be
reconfigured easily.
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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS
Hybrid Office Layout
• The hybrid office is one of the newest office
types. It combines elements of all the above
office styles based on the needs of your
company. Think of creating your office layout
as if you had a menu, from which to pick and
choose different “environments” based on
the needs of your company. Innovative new
office systems are making this more possible
and easier than ever.
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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS
Co-Working Office Layout
• Co-Working offices are one of the great workplace
innovations of this century. They allow you
access to all the aspects of a modern office
without you having to create it yourself. Instead,
you pay a monthly fee to become a member. Just
sign in and find a workstation or spot in the
lounge. Like a hybrid office, a co-work office
layout will offer a range of workspaces from open
lounge areas to private offices and meeting
rooms.
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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

Home Office Layout

• Home offices are more popular than
ever as flex-time and work from home
programs have made it possible. The
layout of your home office requires
careful consideration as well to make it
an efficient and productive place for
you to get your work done.

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 TYPES OF OFFICE LAYOUT AND
SPECIALIZED AREAS

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 FACILITIES MANAGEMENT

• The practice of coordinating the

physical workspace with the people and
work of an organization, (it) integrates
the principles of business
administration, architecture and the
behavioural and engineering sciences.

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 FACILITIES MANAGEMENT

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 REFERENCES
• Thirdway (n.d.). The Importance of Good Office Design. the Thirdway
interiors. Retrieved on February 9, 2021 from
https://www.thirdwayinteriors.com/news/article/the-importance-of-
good-office-design
• HeadBox (2017, October 20). Business Benefits of a Good Office
Design. Retrieved on February 9, 2021 from
https://blog.headbox.com/2017/10/20/business-benefits-good-office-
design/
• Expectinteriors (2017, April 19). Why is Office Layout Important.
Retrieved on February 9, 2021 from https://expectsolutions.com/office-
layout-important/
• Smith, N. (2012, October 23). 6 Easy Steps to Calculating Your Office
Space Cost. Business Bank of Texas. Retrieved on February 9, 2021
from https://www.businessbankoftexas.com/business-resource-
center/6-easy-steps-to-calculating-your-office-space-cost.htm

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 REFERENCES
• Fordhay. (2012, February). 4 principles of office design and
layout. Retrieved on February 9, 2021 from
https://www.fordhay.co.uk/4-principles-office-design-layout
• Roomsketcher (n.d.). Types of Office Layouts. Retrieved on
February 9, 2021 from https://www.roomsketcher.com/office-
design/office-layout/
• North, Z. (2017, January 31). FM tips: 6 critical factors when
creating an office layout. Office Space. Retrieved on
February 9, 2021 from
https://www.officespacesoftware.com/blog/fm-tips-6-critical-
factors-when-creating-an-office-layout
• Showeet.com

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