Working with Documents

Entering Text
You may begin encoding some text by
starting Microsoft Word. When MS Word
appears on your screen, you will see a
blinking character on a new blank document.
This character is called the insertion point.
Once you see the insertion point, you may
start typing your text. It always shows you the
editing point within the document.
Hands-on Exercise:
1. Launch MS Word 2007
2. From insertion point, type the sentence
below. Hold down the Shift key from
the keyboard while you’re typing the
letter “P” to capitalize the first letter in
the sentence.
Pam handed mom a gift.
3. Delete the word “gift”. First, make sure
your insertion point is after the letter “t” of the
word “gift”. Using the left mouse button, click
after the letter “t” to position the cursor
correctly. Press the Backspace key on the
keyboard until the word “gift” is deleted.
4. Type the word “present”. The sentence now
become:
Pam handed mom a present.
5. Continue typing the sentences below with
proper punctuation marks, but do not press
enter. Microsoft Word automatically wraps
your text and proceeds to the next line.

“I hope you will love it,” she said bashfully.

“I will surely love it,” she replied. She tore
away the paper. It was wonderful to see
that her Mom was delighted with the gift.
6. Position the insertion point before the word
“tore”. You may do this by using the Arrow keys.
Once the insertion point is properly positioned,
you should press the Delete key on the keyboard
to delete the word “tore”. Type the word “ripped”.
The paragraph should now read as:
Pam handed mom a present. “I hope you will
love it,” she said bashfully. “I will surely love
it,” she replied. She ripped away the paper. It
was wonderful to see that his Mom was
delighted with the gift.
7. Leave the document open.
Keyboard Keys and its function

1. Shift – This allows to type letters in upper case or capital

format. Simply hold down this key and the letter to be typed.
It is also used to choose the symbols which appear above the
numbers on the number keys at the top of the keyboard.
2. Caps Lock – This locks the Shift key function so that all
letters to be typed will appear in capital or upper case format.
Pressing this key once activates it and simply pressing it
again deactivates it.
3. Enter – Pressing the Enter key begins a new line or starts a
new paragraph in your document.
4. Tab – Pressing the Tab key moves the cursor by a certain
distance, which is usually 0.5 inch. The Tab key is also used
to move between cells in a table.
5. Ctrl – This key is used in combination with
other keys to issue a command or perform a
task.
6. Delete – Use the Delete key if you want to
delete a letter, word, sentence or paragraph.
7. Arrow Keys – Use the arrow keys to move
your insertion point to a specific location within
the document. You can use the Up arrow,
Down arrow, Left arrow and Right arrow.
8. Alt – Use this in combination with other
keys to open menus.
 Saving the Document
It is always a good practice to save your
document for future use. Let us save the
document that we recently created.

Different ways to save the documents:

1. Using the quick access tool bar
2. Using the File Tab
3. Using the Shortcut Key Ctrl+S
Steps on how to save a document
1. Click save (Ctrl+S, Quick Access Toolbar,
File Tab) and another window will
appear.
2. In the File Name Box, type your
filename “Activity1.docx.”
3. Save it in the default folder which is
Documents or My Documents.
4. Click the Save Button and leave the
document open.
Creating a New Folder in Save As Dialog Box
1. Make sure that Activity1.docx is open.
2. Click Save (Ctrl+S, Quick Access Toolbar, File Tab)
3. Click Save As.
4. Choose Browse button then find Documents
5. Another window will appear. Right-click inside the
save as window then Choose New and click the Folder.
6. Change the default folder name into “My Word” and
then press Enter.
7. Double-click My Word folder.
8. Click Save
Notice that we have a duplicate copy
of Activity1.docx in the My Word
folder. You may remove that by
selecting the file and press the
Delete key from the keyboard.
Closing the Document
We normally close a document after we have
finished working on it, or if we want to save and
work on it at some other time.
Make sure that you already saved the document
before closing it.
 Restore
Minimize Down
Close
Opening a Document
You don’t have to start another document all over
again if you need to do revisions or edit you
document. Once the document is saved, you can
open and modify it as you want.

1. Start MS Word
2. Select Open
3. Locate the folder where you saved the file by
clicking the Browse Button.
4. Select Activity1.docx and click Open
5. At the end of the paragraph, type the sentence
below:
Pam smiled and embraced her mom.
6. The paragraph will now read as:
Pam handed mom a present. “I hope you will
love it,” she said bashfully. “I will surely love it,”
she replied. She ripped away the paper. It was
wonderful to see that Mom was delighted. Pam
smiled and embraced her mom.
7. Save the document using Ctrl+S from the
keyboard.
8. Close the document.
Keyboard shortcut key to open a document is Ctrl+O
Lesson Summary:
You may begin encoding some text by starting Microsoft Word.
When MS Word appears on your screen, you will see a blinking
character on a new blank document. This character is called the
insertion point. Once you see the insertion point, you may start
typing your text. It always shows you the editing point within the
document.
To keep the files organized, you can create a folder to store
files according to its classification. This is just like the files in
the filling cabinet which are normally arranged alphabetically.
There are ways to create a folder, and one of which is by using
the Save As dialog box. Saving the files in a folder is one way to
avoid clutter and to easily locate a particular file.