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KEYBOARDING ESSAY WRITING

WEEK 1

Nancy Trice Computer and Writing Coach

Keyboarding
• Self-paced

• Goal of 25 wpm by December
• Typing Web

(http://www.typingweb.com/) Let’s begin

Introduction to Windows 7

Part 1

Part 2
Questions?

Using Microsoft Office 2010 Opening Screen
Restore Down / Maximize Button Word Button Minimize Quick Access Toolbar Document File

Close Box

Ribbon

Minimize Ribbon (Show only Tabs)

Help Button

Status Bar Internet Explorer Windows Explorer Open Applications Task Bar

Starting a Word Document
On the Windows Task Bar, click the Start Button. Click All Programs. A menu of all programs will appear. 2. Click Microsoft Office. Another menu appears. 3. Click Microsoft Office Word 2007. The program starts and a new blank document appears.
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Another Way
The shortcut icon has been added to these computers. 2. Double click on the shortcut icon to start Word without having to go through the Start menu.
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Closing a Document
Closing a document removes it from the screen. It is a good idea to close a document before exiting the program. 1. Open Microsoft Word. A new blank document is opened. 2. Click the Close button. The document is removed from the screen. 3. You should always save your documents before closing them. We’ll get to that later.

Using the Ribbon
Open Microsoft Word. 2. The Home tab is the active tab. The Ribbon is divided into groups of commands.
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Tabs

Group of Commands

Dialogue Box Launcher

Using the Ribbon
Click Page Layout to make it the active tab. Notice that the group of commands change. 4. Click the Home tab. 5. Click the dialog box launcher in the lower right corner of the font group. Click Cancel to close the dialog box
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Using the Ribbon
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Click the arrow on the Font command in the Font group to get the dropdown menu of fonts. The standard for an essay is Times New Roman, 12 point font. Select Times New Roman. Click the arrow again to remove the menu. Now change the Font size to 12 by clicking the Size command. Double click the Home tab. Notice that the groups are hidden to give you more screen space for your document. Double click Home again to redisplay the group.

Another Way
Put your cursor in the Font box and left click until the font name is highlighted 2. Begin typing Times New Roman until it appears 3. Do the same with the font size.
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Using the Mini Toolbar
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Type your name on the open document. Highlight your name by moving the cursor over it and holding the left mouse button down. As you hover over your name, a mini toolbar will appear. You can change the font commands just as we did from the ribbon and the dialog box. You can also display the mini toolbar by clicking the right mouse button, whether the text is selected or not. Note that a shortcut menu also appears when you right click.

Using the Quick Access Toolbar
Quick Access Tool Bar

1. Click Save on the Quick Access Tool Bar. 2. The Save As dialog box appears. Click Cancel. 3. Click the Customize Quick Access Toolbar button. A menu appears. 4. Click Show Below the Ribbon. The toolbar is moved. 5. Click the Customize Quick Access Toolbar button again. Click Show Above the Ribbon. 6. Take some time to customize your Quick Access Toolbar.

Quick Access Toolbar Commands
• The commands you use most often are already on the

Quick Access Toolbar – Save, Undo, and Redo
• Save lets you quickly save a document you are working on. • If you have not previously saved the document Save As will

automatically open • Undo lets you cancel or undo your last command • Redo repeats your last action • A command is not available if the button is dimmed.

Shortcut Keys for the Ribbon
Shortcut keys are keys or combinations of keys pressed together to perform a command. 1. Press the ALT key. Letters and numbers appear on the Ribbon to let you know which key to use to access commands or tabs. 2. Press ALT H to activate the Home tab Here are some other shortcut keys you might find useful: • CTRL 2 to double space • CTRL A to highlight the entire document • CTRL C to copy • CTRL V to paste • CTRL P to print

Working with the File Tab
Click the File tab. A menu appears like the one on the right. Here you will find menu of basic commands for opening, saving and printing files. 2. Click each command to see what it provides. 3. Click the File tab again to close the menu.
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Time to Write
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Open a new document in MS Word. Respond to the following prompt: Write a paragraph telling your instructor about yourself.

Before you begin, make a plan for your paragraph.

Use Times New Roman, 12-point font for your paragraph.
Begin with your name and e-mail address. Then tell at least one interesting tidbit about yourself. Finish with your plan for when you will take the essay portion of the GED. Remember to write in complete sentences and to take time to proofread and edit your paragraph.

Saving a Document
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Click the File tab. The menu appears. Click Save As. The Save As dialog box appears. In the Save In box, click the location where you will save. Save in Documents. Key in Your Name’s Introduction in the File Name box Click Save Repeat the save process and save to Removable Disk. Open your e-mail and send the introduction to me as an attachment @ trice_ndhs@yahoo.com . Remember to always use Save As when saving a document for the first time. After the initial Save As, you can click the Save shortcut to continue to save.

Creating a Folder
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From the Desktop click on the Windows Explorer button located on the Task Bar. Under Libraries, click Documents. Right click to open the Documents menu. Hover down to New and over to Folder. Click on Folder. Right click on New Folder and select Rename. Rename the folder your name. Find the Introduction documents. Hold down the left mouse button and drag the document into your folder.

Printing
Your computer is automatically set up to print; however, you will want to preview all documents before you print them. 2. Click the File tab and click Print. A preview screen will appear. Always make sure you like the way your document looks before printing. 3. You can also use the Print Preview and Print button on the Quick Access Toolbar to print. 4. Do not print today. Click the Home tab.
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Setting Standard Properties
Open your Introduction paragraph 1. Click the File tab and point to Info. 2. The standard properties are displayed on the right of your screen. 3. Key in the following document properties:
• Title: Introduction • Tags: Essay Writing,

Introduction • Author: Your name

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Save your document.

Standard Document Properties
Property Name Author Title Tags Description The name of the person who wrote the document Title of the document Words or words that describe the document. Choose tags that will help you identify the document when you are searching for it. Separate tags with a comma and a space. A summary of the contents of the document. Shows when you worked on the document and if / when it was printed.

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