Project Management

Bootcamp
Unit 1- Project Governance, Leadership
and Professionalism

Week 3 Session 2
Objectives
Following this session, you should be able
to:

• Explain project life cycle

• Understand how to demonstrate the

principles and practice of team
leadership.
Intro activity
What are the 5 phase process for project management?
Recap -
Below is the 5 stage process that
encompasses the project life cycle:

- Initiating phase
- Planning phase
- Executing phase
- Monitoring and controlling phase
- Closing phase
Project Life Cycle: Initiating phase -
Key Steps
1. Undertake a Feasibility Study

• Check if the project is viable from the economic, legal,

operational, and technical aspects.

• Identify problems and analyse whether you can solve issues with
appropriate solutions.
 Project Life Cycle: Initiating
phase - Key Steps
2. Identify the Project Scope

• Define the length, breadth, and depth of the

project.

• Outline functions, deadlines, tasks, features, and

services.
Project Life Cycle: Initiating
phase - Key Steps
3. Identify the Project Deliverable

• Define the product or services you are

going to build.

• Outline the key deliverables required to

provide successful outcomes.
 Project Life Cycle: Initiating
phase - Key Steps
4. Identify Project Stakeholders
• A thorough identification of project stakeholders is
essential.

• Hold meetings with team members and experts to

identify project stakeholders.

• Document all relevant information on stakeholders

and their impact on the successful completion of the
project.
 Project Life Cycle: Initiating
phase - Key Steps
5. Develop a Business Case

• Check that the essential pillars of the project such

as feasibility, scope, and identification of
stakeholders are in place.

• Create a business case.

Project Life Cycle: Initiating phase - Key
Steps

Watch the video below:

https://www.youtube.com/watch?v=VRwgP6QdBiU
5 minutes
 Project Life Cycle: Planning Phase
• Frames the plans which help to guide your team
through the implementation phase and closing
phase.

• The plan should include how to manage cost,

quality, risk, changes, and time.
Project Life Cycle: Planning
Phase
• Must include all the essential details related
to the project goals and objectives

• Should provide detail how to achieve them.

• The phase in which project managers take

care of operational requirements and
consider limitations.
 Project Life Cycle: Planning
Phase - Key Steps
1. Create a Project Plan

• Include the list of activities, time frames,

dependencies, constraints involved and potential
risks.

• Plan should be used as a reference document

throughout the project life cycle.
 Project Life Cycle: Planning
Phase - Key Steps
2. Create a Resource Plan

• Must provide information about various resource

levels required to accomplish a project.

• Specify the labor and materials to complete a

project.
Project Life Cycle: Planning Phase -
Key Steps
3. Budget Estimation

• List expenses on material, labor, and equipment.

• Use this document to monitor and control the costs

throughout the Project Management life cycle.
 Project Life Cycle: Planning
Phase - Key Steps
4. Gather Resources

• Assemble a well-balanced team from internal and

external resources.

• Ensure equipment, money, software solutions are

considered to ensure project tasks can be
completed.
Project Life Cycle: Planning
Phase - Key Steps
5. Anticipate Risks

• Create a risk plan to help you identify risks

and mitigate them.

• Should comprise of all the potential risks,

order of severity, and preventive actions to
track it.
 Project Life Cycle: Planning
Phase - Key Steps

Reflection:
Can you explain the difference between the initiation and planning?

Find Out More:

https://www.spreadsheet.com/template/project-plan

Personal viewing
Watch the video:
https://www.youtube.com/watch?v=LhBo0T4wcM0
10 minutes
Project Life Cycle: Execution Phase
• Where project-related processes are implemented, tasks are
assigned, and resources are allocated.

• This phase determines whether your project will succeed or not.

• Involves building deliverables and satisfying customer requirements.

 Project Life Cycle: Execution Phase

• Team begin creating project deliverables and seek

to achieve project goals and objectives.

• The final project deliverables take shape during the

project execution phase.
 Project Life Cycle: Execution
Phase - Key Steps
1. Report Project Progress

• Ensure regular project updates

• Share essential information

• Identify issues.
Project Life Cycle: Execution Phase -
Key Steps
2. Hold Regular Meetings

• Have a clear agenda

• Share agenda with team members before.

• Ensure there is an agreed structure .

• Ensure all team members are given a voice.

 Project Life Cycle: Execution
Phase - Key Steps
3. Manage Problems

• Create transparent and open communication to

solve issues as they arise.

• Ensure regular meetings exists to deal with

problems as they occur.
 Project Life Cycle: Execution
Phase
Watch the video:
https://www.youtube.com/watch?v=802yQd8TNf8
5 minutes
Recap

Any questions?