Kiamba III District

Orientation for the Hiring Guidelines

for all Master Teacher I Applicants

Presenters:
Leo R. Huliganga Kareen Joy V. Betonio
PSDS/Chairman, DHRMPSB Principal l/Member, DHRMPSB
Division Memorandum No. 178, s. 2021 (30 Jun 2021)

Internal Guidelines on Recruitment, Selection and Placement Process

Relative to the Implementation of DepEd Order No. 42, s. 2007
and DECS Order No. 57, s. 1997
Division Memorandum No. 178, s. 2021 (30 Jun 2021)

1. For uniform interpretation and application of the recruitment, selection

and placement guidelines and processes in this Division, this office through
the Human Resource Merit Promotions and Selection Board issued
Resolution No. 23, s. 2021 entitled “Internal Guidelines on the
Implementation of DepEd Order No. 66, s. 2007 – Revised Guidelines on the
Appointed and Promotion of other Teaching and Non-Teaching Positions,
DepEd Order No. 42, s. 2007 – Revised Guidelines on Selection, Promotion
and Designation of School Heads, and DECS Order No. 57, s. 1997 – Further
Implementation of the Career Progression System for Master Teachers.
Division Memorandum No. 178, s. 2021 (30 Jun 2021)

2.These internal guidelines aim to provide a clear direction in the

appreciation of documents and the processes involved in the recruitment,
selection and placement to serve as guidance for the applicants and
evaluators; and to ensure uniformity and consistency in procedure and
decisions to be done by the HRMPSB with the approval of the Schools
Division Superintendent.
Division Memorandum No. 178, s. 2021 (30 Jun 2021)

3. DepEd Order No. 29, series of 2002 entitled, “Merit Selection Plan of the
Department of Education” and CSC Memorandum Circular No. 14, s. 2018
entitled “2017 Omnibus Rules on Appointments and Other Human Resource
Actions” were also used as main references in formulating these guidelines.
Procedure and Timeline
Timeline Week 1
Activity Division Publication of Vacant Positions
Important Details The vacancies shall be announced and posted by the Personnel Unit in at least 3
conspicuous places (Bulletin Board of Personnel Unit, Lobby of Old and New DepEd
Buildings) and other modes of publication (Personnel Unit Official Facebook Page and
DepEd Sarangani Official Facebook Page) for a period of at least 10 calendar days
Office/Person Personnel Unit
Responsible
Division Memorandum No. 423, s. 2021 (07 Dec 2021)

Recruitment, Selection, and Placement

of Personnel for Various Promotional Teaching Positions
As of December 2021
Position Previous Level Reason of School
Incumbent Vacancy Assignment
Master Teacher I Teresa R. Lacoy Elementary Retired Lagunsay ES
Procedure and Timeline
Timeline Week 2
Activities District/School Publication of Vacant Positions
Applicants’ Orientation on the Hiring Guidelines
Important Details The published vacant position announced by the SDO shall be locally published
through a separate District Memorandum for Master Teacher Position, at least majority
of the School Heads within the District where the vacancy exists shall affix their
signatures in the memorandum as indication that they were notified of the posting of
vacant items. The School Heads shall locally published the said vacancy in their
respective schools for all teachers to be informed. Notice of vacancy shall be posted for
at least 10 calendar days prior to the deadline for the submission of application
documents.
Office/Person District HRMPSB for Master Teacher
Responsible
District Memorandums No. ___, s. 2022
Procedure and Timeline
Timeline Week 3-4
Activities Receipt of Application Documents
Preliminary Evaluation of Application Documents
Important Details Application letter with supporting documents shall be stamped “received” in the District
Office. Only applications received within the deadline shall be considered.
The District HRMPSB shall conduct a preliminary evaluation on the qualifications of the
applicants to come up with the Selection Line-Up. It is a listing of qualified and
competent applicants for consideration to a vacancy which includes but not limited to
the comparative information of their education, experience, training, civil service
eligibility, performance rating (if applicable), relevant work accomplishments, physical
characteristics, psychosocial attributes, personality traits and potential (DO 29, s. 2002)
Listing of candidates in the Selection Line-Up shall be alphabetical order together with
their qualifications.
All applicants shall be notified by the District HRMPSB secretariat on the result of the
preliminary evaluation.
Office/Person District HRMPSB for Master Teacher
Responsible
Procedure and Timeline
Timeline Week 5-6
Activities Notice on the schedule of the Applicants’ Assessment
District HRMPBS Assessment
Important Details Issuance of memo on the schedule of and other forms of assessment with the
Selection Line-Up. It shall be posted at least 10 days prior to the conduct of the
interview.
The interview shall be conducted by the Board provided that there is a quorum and
provided further that the Chairperson or designated alternate, if any is present. The
District HRMPSB shall make evaluative assessment to the application documents
based on applicable hiring guidelines in order to come up with the Comparative
Assessment Result (CAR).
Office/Person District HRMPSB for Master Teacher
Responsible
Procedure and Timeline
Timeline Week 7
Activity Conduct of Background of Investigation
Important Details The District HRMPSB shall conduct a background investigation (BI) or background
check to applicants. BI can be done by utilizing the character references indicated in
the applicant’s Personal Data Sheet or by co-teachers and community inquiry by using
a standard BI tool prepared by the SDO. BI is limited only to the top 5 applicants
appearing in the CAR.
Office/Person District HRMPSB for Master Teacher
Responsible
Procedure and Timeline
Timeline Week 8
Activity Submission of the Initial Result of Comparative Assessment and other documents to
the SDO
Important Details The District HRMPSB shall finalize and sign the initial result of the CAR and BI together
with the other documentary requirements and shall forward the same to the SDO for
further review.
Office/Person District HRMPSB for Master Teacher
Responsible
Procedure and Timeline
Timeline Week 9-10
Activities Receipt of Application Documents
Division HRMPSB Review on District CAR
Important Details The Records Unit shall stamp “received” the application documents and forward the
same to the Personnel Unit.
The Personnel Unit shall check the completeness of submitted documents and may
return the application documents if found incomplete.
The Division HRMPSB shall review the CAR submitted by the District HRMPSB based
on submitted documents by the applicants.
The Review Committee shall forward the results to the Core Division HRMPSB for final
deliberation.
Office/Person Records Unit
Responsible Personnel Unit
Division HRMPSB
Procedure and Timeline
Timeline Week 11-12
Activities Approval of the District CAR
Posting of the CAR
Important Details The Schools Division Superintendent shall sign the final CAR after thoroughly
evaluated by the Core Division HRMPSB.
The SDS shall select the Appointee from the Top 5 applicants. In case there are 2
vacant positions to be filled up, the SDS may select one of the appointees from the
applicants ranked 6th to 10th.
The Personnel Unit shall notify the District HRMPSB of the final CAR and the name of
the appointee.
Office/Person SDS
Responsible Personnel Unit
Procedure and Timeline

In general, the District HRMPSB shall have 60 days turn-

around time from the posting of Notice of vacancy on
DepEd Tayo Sarangani Facebook page until the
submission of initial CAR to the SDO, while the Division
HRMPSB shall have 30 days turn-around time from the
receipt of application documents by the Personnel Unit
until the release of the final CAR.
Guidelines for Assessment of Elementary Master Teacher Position
Relative to MECS Order No. 10, s. 1979
A. General Guidelines
1. Only those who are actually teaching shall be considered for a
Master Teacher Position. This includes teachers who are
assuming special assignments and having regular teaching
loads of
a. at least 300 minutes per day including class
advisorship
b. at least 80 minutes required for district subject
coordinator, special teachers or
teacher-in-charge of the school
Guidelines for Assessment of Elementary Master Teacher Position
Relative to MECS Order No. 10, s. 1979

A. General Guidelines
2. The total number of Master Teachers I-IV shall not exceed 10%
of the total number of authorized teaching positions in each
district. Of the 10%, 6.6 shall be allotted to Master Teacher I and
the remaining 3.4% shall be allotted to Master Teachers II-IV as
the case may be.
Guidelines for Assessment of Elementary Master Teacher Position
Relative to MECS Order No. 10, s. 1979

A. General Guidelines
3. If there are not enough qualified teachers in a particular district
to fill its allotted MT position, this may be filled by a qualified
teacher from other districts; provided however that such teacher
shall serve in the district where the MT position is allotted to.
Guidelines for Assessment of Elementary Master Teacher Position
Relative to MECS Order No. 10, s. 1979

B. Demonstration Teaching
For a Master Teacher I, an applicant has to obtain 25 points in the
leadership and potential and has been a demonstration teacher
in the district level plus 15 points in the leadership potential.
1. The 25 points for MT-I can be gained from any of the items
outlined in the table for credit points for leadership and
potential of the said DECS Order.
Guidelines for Assessment of Elementary Master Teacher Position
Relative to MECS Order No. 10, s. 1979
B. Demonstration Teaching
2. MOVs for Demonstration Teaching
a. Certification of Recognition or Certification as a
Demonstration Teacher
b. Copy of the approved lesson plan used duly approved by
school head/district head
c. Copy of Program of Activities when the demonstration
teaching was conducted duly attested by school head/district
head
d. Accomplished Demonstration Teaching Observation Result
Means of Verification (MOVs)
Leadership Potentials and Accomplishments
Application Requirements
1. One (1) original copy of application letter (position applied for must be specifically
indicated)
2. One (1) original copy of CSC Form 212 – Personal Data Sheet (PDS) with Work Sheet
Experience
3. One (1) photocopy of latest appointment
4. One (1) copy of certificate of eligibility
5. One (1) copy of Certificate of Trainings with Summary of Trainings Attended
6. One (1) copy of Transcript of Records (TOR) with CAV from CHED or Certification from
School Registrar’s Office indicated as Complete Academic Requirement
(CAR)/Graduate in Master’s/Doctoral Degree, if applicable
7. One (1) copy of Performance Rating (IPCRF/OPCRF Part 1 only) for the last three (3)
years
8. One (1) copy of Certificate of Employment /Service Record
9. Other supporting documents (Accomplishments, Awards, Recognition, etc.)
10. One (1) original copy of Omnibus Sworn Statement
Documents to be Submitted by the District HRMPSB
1. One (1) application folder of each applicant each must contain the
scoresheet
2. Two (2) original copies of District Head’s recommendation who among
the top 5 applicants is recommended for the position
3. Two (2) original copies of District CAR
4. One (1) original copy of District HRMPSB composition duly approved by
the SDS
5. One (1) original copy of District Memorandum announcing the vacancy
and reflecting the School Heads within the District
6. One (1) original copy of District Certification that the Announcement of
vacant position has been posted in three (3) conspicuous places within
the premises of the district.
Applicant’s Score Sheet
Comparative Assessment Sheet
Summary of Trainings Attended Sheet
Work Experience Sheet
Attachment to CS Form No. 212

WORK EXPERIENCE SHEET

Instructions: 1. Include only the work experiences relevant to the position being applied to.

2. The duration should include start and finish dates, if known, month in abbreviated form,
if known, and year in full. For the current position, use the word Present, e.g., 1998-
Present. Work experience should be listed from most recent first.
Sample: If applying to Supervising Administrative Officer

 Duration: February 11, 2011 – present

 Position: Human Resource Management Officer III
 Name of Office/Unit: Finance and Administrative Service
 Immediate Supervisor: Maria Estrada
 Name of Agency/Organization and Location: Department of Human Resources, Metro Manila

 List of Accomplishments and Contributions (if any)

o Developed recruitment plan

o Designed training program for retirees under EO 366

 Summary of Actual Duties

o Responsible for the management of the recruitment and selection process and the
coordination of training activities of the Department; provides assistance in the
management of the Division’s programs and activities and performs other related
functions.

 Duration: January 2, 2002 – February 10, 2011

 Position: Administrative Officer III
 Name of Office/Unit: Finance and Administrative Division
 Immediate Supervisor: Celia Romano
 Name of Agency/Organization and Location: Department of Finance

 List of Accomplishments and Contributions (if any)

 Summary of Actual Duties

o Responsible in performing administrative and technical tasks e.g., pre-screening of

applicants, , preparation of monthly report on accession and separation, report of
appointments issued, preparation of minutes of meetings of various HR committees
and monitoring of trainings conducted; responds to queries and performs other
related functions.

(Signature over Printed Name

of Employee/Applicant)

Date: ______________