outlines

 Definition of PowerPoint
 rule to be followed
 Techniques
 examples
 Tips to Make Your Slides More Effective

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 PowerPoint
Definition
• Sometimes abbreviated as PP, PPT,
• PowerPoint is a presentation program developed
by Microsoft that creates a slide show of
important information, charts, and images for a
presentation

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 Rules
1. Minimize the number of slides

• To maintain a clear message and to keep your

audience attentive and interested, keep the
number of slides in your presentation to a
minimum.

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2. Choose an audience-friendly font size

 The audience must be able to read your slides

from a distance.
 Generally speaking, a font size smaller than 30
might be too difficult for the audience to see.

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3. Keep your slide text simple

• If you want your audience to listen to you or

your information, instead of reading the
screen Use bullets or short sentences, and try
to keep each item to one line.

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4. Use visuals to help express your message

• Pictures, charts, graphs, photographs and SmartArt

graphics provide visual cues for your audience to
remember.
• Add meaningful art to complement the text and
messaging on your slides.
• Avoid including too many visual aids on your slide.

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5. Make charts and graphs labels
understandable

• Use only enough text to make 

label elements in a chart or graph
 comprehensible.

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6. Apply subtle consistent slide
backgrounds

• Choose an appealing, consistent template or

theme that is not too eye-catching.
• You don't want the background or design to
detract from your message.

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• The background color can be changed when
you want to provide a contrast between the
background color and text color.
• The built-in themes in PowerPoint set the
contrast between a light background with dark
colored text or dark background with light
colored text.
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7. Check the spelling and grammar

• To earn and maintain the respect of your

audience, always 
check the spelling and grammar in your prese
ntation
.

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To start the presentation at the first slide, in
the Start Slide Show group, click From Beginning.

• If you’re not at the first slide and want to start

from where you are, click From Current Slide.
• For online presentation, If you need to present
to people who are not where you are,
click Present Online to set up.

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 Remember too
one of the most important things to remember is
that:-
• PowerPoint is a tool made to support your story.
• it’s wise to avoid putting the entire text on the
screen.
• Putting entire text in your slide makes your
audience will prefer listening to, and not reading
the things you plan to say. 

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 Keep it short and to the point
• Try to reduce the text, shorten your bullet
points, and keep them short and clear.

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 Choose the appropriate font
• Choosing the wrong font can easily make your
text unreadable to your audience.
• Keep your organization format
• Sans serif fonts like Verdana,Calibri and Helvetica
are all safe choices. These fonts are quite popular
and available on all computers.

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 Enhance readability with the proper font size
• For headers, the minimum is around 20pt, while
for the body you can have a minimum of 18pt.
• With these sizes, you can be assured your text
will be legible in every situation.

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 Choose your appropriate contrast
• It’s a good idea to either place a border or cast a
shadow around the text to ensure that it’s
readable.
• It’s natural to use dark text on a light background, and
vice versa.

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 Use coloring wisely
• it’s good to use vibrant colors in a presentation for
a primary school.
• if you prepare your presentation for business professionals to
deliver it in a formal setting, you’ll need to define your colors
according to your target audience.

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 Select relevant, adequate visuals

• To make your PowerPoint presentations

effective, don’t use low-quality visual aid.
• Make sure you select good quality images that
support your message.

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 Use mock-ups instead of screenshots and diagrams

• To turn the slides into a good PowerPoint presentation, it’s a

good idea to combine the diagram, scheme, or screenshot with
an image, such as an image of an iPad, laptop, digital projector,
or computer.  

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 Present data visually as much as possible

Whenever your presentation contains a lot of data, it

might be easier to communicate this data by using
visual formats instead of just using text. 

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 Simplify your tables as much as possible

• Tables are usually crammed with information and numbers. This

causes a slide to look crowded and chaotic.
• Delete unnecessary outlines, colors, and borders. Again, “keep
it simple” and “less is more” are key phrases to keep in mind
when designing tables.

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 Rely on Presenter View in PowerPoint

• Presenter View can help you greatly when

delivering your presentation to viewers.

• With this functionality, you don’t have to keep

everything in your head or question your own
presentation skills. 

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 Provide an outline of the presentation

•It’s good form to include at least

these three types of slides:
•Welcome slide.  
•Menu slide. (e.g., to refer to a
particular idea during a Q&A session).
•Summary slide. This will summarize
the ideas you’ve presented
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 Additionally
 use hyperlinks to show related information.
 If possible, you can use any more features to
make your slides more engaging.

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 Only photo can talk
What are you see in the slide screen?

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 summary

 PowerPoint is a presentation program developed

by Microsoft

 A well-designed PowerPoint presentation can help

deliver your message to the audience.

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 Tips
Text  Keep texts short and to the point
 Choose the appropriate font
 Enhance readability with the proper font size

Design  Increase contrast

 Use coloring wisely
 Select relevant, adequate visuals
 Use mock-ups instead of screenshots and diagrams
 Visualize data as much as possible
 Simplify your tables to the max

Navigability  Minimize the variety of transitions

 Rely on Presenter View in PowerPoint
 Provide an outline of the presentation

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 What makes your presentation poor
• Not engaging the audience in the beginning of the presentation
• Poorly organized information (no order or logic) or lack of clear
purpose
• Poorly designed presentation materials (poor color contrast,
background design, font size or type, etc.)
• Incorrect or misleading graphs, charts and visuals
• Too many bullets per slide, or too many lines for each bullet
• Lack of preparation and rehearsal
• Lack of confidence and enthusiasm about the topic
• Inconsistent pace (too much time spent on one part and too
little time left for the rest)

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 For fun

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 Poor PowerPoint

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 T H A

N K YOU
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