JOB ANALYSIS

PROCESS OF DETERMINING THE DUTIES

AND ACTIVITIES OF THE JOB AS WELL AS
TRAITS REQUIRED IN PERSONS TO
PERFORM THEM.

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 CONT’D.

• JOB SPECIFICATION:
– SUMMARY OF SKILLS REQUIRED TO GET
THE JOB DONE.
– STATEMENT ABOUT PERSONAL
QUALITIES & SKILLS, TRAITS AND
BACKGROUND REQUIRED TO GET THE
JOB DONE.

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 TYPES OF INFORMATION
REQUIRED
• WORK ACTIVITIES
• REQUIRED EMPLOYEE BEHAVIOUR
• MACHINES, TOOLS, EQUIPMENT AND
WORK AIDS.
• PERFORMANCE STANDARDS.
• JOB CONTEXT,WORK CONDITIONS,
WORK SCHEDULES.
• JOB RELATED SKILLS & KNOWLEDGE
REQUIREMENTS.
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 2 SIDES OF JOB ANALYSIS

• JOB DESCRIPTION:
– WRITTEN STATEMENT DESCRIBING THE
DUTIES AND RESPONSIBILITIES OF THE
JOB.
– ACTIVITIES OF THE JOB AS WELL AS
SAFETY STANDARDS, IMPORTANT
FEATURES,WORKING CONDITIONS ETC.

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 USAGES OF J.A.
• RECRUITMENT & SELECTION
• SALARY & COMPENSATION
• TRAINING & DEVELOPMENT
• PERFORMANCE STANDARDS AND
APPRAISAL
• DISCOVERING HIDDEN DUTIES TO BE
FULFILLED
• COMPLIANCE WITH GUIDANCE
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 STEPS IN JOB ANALYSIS
1. THE PURPOSE DETERMINATION
2. ANALYSIS OF BACKGROUND
3. PREPARE ORGANISATION CHARTS &
PROCESS CHARTS
4. SELECT REPRESENTATIVE SAMPLES
5. ANALYZE JOB- DATA ON ACTIVITIES
NEEDED, REQUIRED BEHAVIOUR,WORK
CONDITIONS,HUMAN TRAITS & ABILITIES,
USE METHODS
6. VERIFY
7. DEVELOP DESCRIPTION & SPECIFICATION
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 METHODS
• INTERVIEW
• QUESTIONNAIRE
• OBSERVATION
• DIARY / LOGS
• QUANTITATIVE ANALYSIS TECH
• POSITION ANALYSIS
• FUNCTIONAL JOB ANALYSIS

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 WRITING DESCRIPTIONS

• JOB SUMMARY DESCRIPTION

• ACTIVITIES AND DUTIES
• WORKING CONDITIONS
• SUPERVISORS-COMMUNICATION
• JOB SPECIFICATION
• HUMAN REQUIREMENTS

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 JOB SUMMARY
• WRITE A BRIEF ESSAY OF JOB IN A FEW
PARAGRAPHS
• SCOPE & IMPACT IN TERMS OF FINANCIAL
REPERCUSSIONS
• SUPERVISORY RESPONSIBILITIES-DIRECT &
INDIRECT
• LINKAGES WITH OTHER JOBS
• REQUIRED SKILLS & EXPERIENCE
• PRIMARY RESPOSIBILITIES
• PERFORMANCE STANDARDS REQUIRED
• DECISION MAKING RESPONSIBILITIES
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