Tender

Document
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Tender Document :Essential Elements

1. Instructions to Tenderer(ITT)
2. Tender Data Sheet(TDS)
3. General Conditions of Contract(GCC)
4. Particular Conditions of Contract(PCC)
5. Tender Form
6. Bill Of Quantities(BOQ)
7. General Specification
8. Particular Specification
9. The Drawings
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Instructions to Tenderer(ITT)
• The purpose of this section is to instruct the
tenderer or bidder about general rules and
regulation.
• It is almost same for all tender.
• It should not have any details, for example, here
it is said to deposit tender security, but the
amount of tender security is not written here.
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Tender Data Sheet(TDS)

• The ITT provides generalized information –

the particular data (information) is provided
TDS.
• Here the amount of tender security is written
(say, 2-3% of project cost)
• Amount of required turnover that the tenderer
is to fulfill is specifically mentioned.
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General Conditions Of Contract(GCC)

• It is almost same for all tender
• Here general conditions are written only, not
particularly/specifically
• Some items of GCC clause are-
▫ Definitions
▫ Arbitrators
▫ JVCA
▫ Risk
▫ Compensation Events
▫ Performance Security etc.
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Particular Conditions Of Contract(PCC)

• It varies from tender to tender.
• The specific rules of GCC are given here; say the
amount of compensation, the performance
security is written here.
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Tender Form

• It varies from tender to tender.

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Bill of Quantities(BOQ)
• BOQ contains all items for works and supplies
for construction, testing, commissioning to be
done by the contractor.
• It is used to calculate the contract price.
• The contractor is paid for each item of work
done at a rate as quoted in the BOQ
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• BoQ provides sufficient information on the

quantities of Works to be performed to enable
Tenders to be prepared efficiently and
accurately;
• BoQ provides a priced BOQ for use in the
periodic valuation of Works executed.
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General Specifications
• General specification are written
• General Specification may include:
 General site requirement
Health and safety
Measures against environmental pollution
Security measures
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Particular Specification
• It contains particular specificaion.
• Example :
▫ Strength and other properties of steel
▫ Strength of concrete
▫ Specification of bricks
▫ Specification of electrical items
▫ Etc.
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The Drawings
• This portion contains drawing work.
• It gives detailing for the task.
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Flow Chart of Tendering Process

Tender
Interested Evaluation by
bidder buy Tender Tender
Tender Notice
tender Submission Evaluating
documents Committee

Outcome of Tender
Evaluation

Substancially Non-
Responsive Rejected
Responsive Response
Tenderer Tenderer
Tenderer Tenderer

(Cont. to next page)

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Flow Chart of Tendering Process

(cont. from prev. page)

Lowest
Bidder/Tenderer

Invited to Contract

Contract
Sign

Contractor
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Criteria for Tender Evaluation

Preliminary Security

• Tender and goods are eligible

• Minimum general experience
• Minimum similar contract type experience
• Minimum liquid asset
• VAT & IT related certificate
• Valid trade license
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Criteria for Tender Evaluation

Preliminary Scrutiny

• All pages duly signed

• Price schedule
• Tender validity period
• Completed tender submission sheet
• Tender security
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Criteria for Tender Evaluation

Detailed Examinations
• Check for qualification and experience of key
personnel.
• Check for adequacy of plants and equipments
• Check for general experience
• Check for similar contract type experience
• Check for bank certificate for liquid asset
• Check for annual average turnover from audit report
• Check for arithmatic correction of prices quotted
• Check for credit facility available