EDU3FC9Y

Oracle General Ledger
Release 12 Migration
Copyright © 2007, Oracle. All rights reserved.

Objectives
After completing this module, you should be able to:

• Describe and use the new features in Release 12 of
Oracle General Ledger.
• Set up the new features in Release 12 of Oracle General
Ledger.
1-2 Copyright © 2007, Oracle. All rights reserved.

Agenda – Part 1
• Accounting Setup • Cross-Ledger and

• Multiple Currency Foreign Currency
Support For General Allocations
Ledger Data From All
Sources • Streamlined Automatic
• Entered Currency Posting/Reversal
Reporting and Analysis • Integrated Web-based
• Foreign Currency
Spreadsheet Interface
Recurring Journals
• Data Access to Multiple • Journal Copy
Legal Entities and
Ledgers
• Multi-Ledger Processing
• Financial Reports Across
Ledgers

Agenda – Part 2
• Streamlined • Control Accounts

Consolidation Mappings • Security for Definitions
• Replacement for • Accounting and
Reporting Sequencing
Disabled Accounts • Journal Line
• Management Reporting Reconciliation
and Security • Enhanced
• Data Access Security for Intercompany
Legal Entities and
Ledgers
• Journal Reversal
Enhancements

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Accounting Setup
Ledger
• Replace set of books from 11i
• Legal entity accounting
– Single legal entity
– Multiple legal entities through balancing segment values
• Chart of accounts
• Ledger currency
• Accounting calendar
• Accounting method

Accounting Setup
• Primary ledger
– Primary accounting representation
• Secondary ledger
– Alternate accounting representation
– Different 4 C’s
– 3 levels:
—
Balance
—
Journal
—
Subledger
• Unified process to post subledger data to ledgers using
Subledger Accounting (SLA)

Accounting Setup
Subledger Accounting (SLA)
General Ledger
Subledger
Accounting Accounting Primary Ledger
Subledgers Subledger
Accounting
Secondary Ledger
Drilldown to Subledger Drilldown to
Transactions Subledger
Transaction Details

Accounting Setup
Benefits
• Inherent support for multiple accounting

representations
• Increased Efficiency
– Populating data to secondary ledgers
• Increased Consistency
– Unified process to post data to general ledger from
Oracle subledgers and external feeder systems
– Consistent drilldown experience to subledger
applications integrated with SLA

Accounting Setup Manager
• Streamlines the setup and implementation of Oracle

Financial Applications
• Centralizes the setup for common setup components:
– Legal Entities
– Ledgers
– Operating Units
– Reporting Currencies
– Subledger Accounting Options
– Intercompany Accounts and Balancing Rules
– Accounting and Reporting Sequencing
1 - 10 Copyright © 2007, Oracle. All rights reserved.

Accounting Setup Manager Benefits
• Centralized Accounting Setup for Financials

– Define all of your accounting-related setup in a central
location
– Reduce setup errors
– Have clear view of implementation
– Access accounting setup information more quickly now
that it appears centrally in one location
• Inherent support for multiple accounting
representations
• Streamlined on-going maintenance

Accounting Setup Process
SETUP (from the Accounting Setup Manager)
Define Legal Define

Entities Accounting
Options
Assign Legal
Entities for Complete
Accounting Accounting Setup
Setup (optional)
Define
Primary Ledger
Define Secondary
Ledger(s)
(optional)

Implementation Considerations
GL SETUP STEPS
Define
Chart of Accounts
Define Calendars
Enable Currencies
Complete
Optional Setup
Steps

Practice 1 Overview - Define a Ledger
This practice covers the following topics:

• Defining a Ledger

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Multiple Currency Support For General Ledger
Data From All Sources
• Enhanced and Simplified Reporting Currency support

• Integrated extension of a Ledger
• Maintain at three levels
– Balances: Translated balances in a different reporting
currency
– Journal: General ledger journals and balances in a
different reporting currency
– Subledger: Subledger transactions, journals and balances
in a different reporting currency

Data From All Sources
If one or more of the following are

different, use a Secondary Ledger
If difference is
only currency,
use Reporting
Currencies
Chart of Calendar
accounts Currency
Accounting US GAAP
Method Accrual

Data From All Sources Benefits
• Increased Visibility
– Have complete currency representations of your
accounting data in any reporting currency at any level
you choose
• Addresses Multiple Currency Reporting Requirements
– Meet statutory and local reporting requirements in
addition to corporate reporting requirements
• Simplifies Setup

Data From All Sources Process
PROCESS PROCESS
JOURNAL LEVEL BALANCE LEVEL
REPORTING CURRENCY REPORTING CURRENCY
Post Journal in Run Translation in

the Primary or the Primary or
Secondary Ledger Secondary Ledger
Journal is Balances
Replicated to the Converted to the
Reporting Balance Level
Currency Reporting
Currency
Automated process

SETUP
Define Reporting
Currency

Guided Demonstration 1 Overview:
Create Accounting Setup
This Guided Demonstration covers the following topics:

• Creating entities, operating units, the ledgers and
reporting currencies

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Entered Currency Reporting and Analysis
Description
• View balances for amounts entered in the ledger

currency separately from amounts entered and
converted to the ledger currency
• View amounts entered in a specific currency
– FSG Reports
– Online Account Inquiry
• Create journals based on account balances
entered in a specific currency
– Recurring Journals
– Mass Allocations

Description
Acct Currency Entered Converted

Debit Credit Debit Credit
Cash USD 1,000
Cash GBP 500 1,200
Ledger Currency: USD

Benefits
• Better Information
– Perform currency analysis on entered ledger currency
amounts for valuation and analysis
• More Flexible Allocations
– Create allocations based on amounts entered in a
specific currency

Setup
• No set up required.
• General Ledger automatically tracks balances.
• Entered ledger currency balances are available once
balances are posted.

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Foreign Currency Recurring Journals
Description
• Create foreign currency journals that are recurring

• Select conversion rate type
– Calculate the converted amount for journal based on rate
type provided

Benefits
• More Flexibility
• You have more currency options for creating recurring
journals
• Use the system to convert currency amounts instead of
calculating manually

Process
PROCESS
Generate
Recurring Journal
Journal is
Created
Automated process

SETUP
Define
Recurring Journal
in any currency

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Data Access to Multiple Legal Entities and
Ledgers Description
• Data Access Sets

– Simultaneous Access
– Access multiple legal entities and ledgers via a single
responsibility

Ledgers Description
Access Level Single Responsibility
APAC
Ledger EMEA Ledger Ledger
Legal Entities UK Italy China

(11) (13) (21)

Ledgers Description
Data Access Set - Journals Example

• Creating a Journal
– Create a journal for any ledger in your Data Access Set
• Viewing or Modifying a Journal
– View or modify a journal for any ledger in your Data
Access Set
• Modifying a Journal Batch
– Modify a journal batch if you have access to
all ledgers used in the batch in your Data
Access Set

Ledgers Benefits
Increased Efficiency
• Access multiple ledgers in a single responsibility
– Example: Enable cross-ledger inquiry, reporting, and
operations
11i Responsibilities R12 Responsibilities
User User

Ledgers Process
PROCESS
Example: Journal Batch Creation
Log on and go to the

Journal Forms UI
Create journal batch for

a ledger for which you
have access to
Automated process

Ledgers Setup
SETUP
Define and Complete

Manually Define
Accounting Setup
Data Access Set
Data Access Set

Assign Data Access
Is Automatically
Set To Responsibility
Created
Assign Data Access

Automated process

Ledgers Setup – Assign Data Access Set
GL: Data Access Set Profile Option

• Replaces the GL Set of Books Name profile option in
R11i
• Represents the Data Access Set intended for use by the
responsibility

Guided Demonstration 2 Overview: Create Data
Access Sets with Read/Write Access

• Creating Data Access Sets with Read/Write Access

Carefully plan how to best use these new access and

security features:
• Grant access to ledgers, or portions of the ledger
– Balancing segment values
– Management segment values

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Multi-Ledger Processing
Description
Ledger Sets
• Logical grouping of ledgers with the same chart of
accounts and calendar/period-type combination
• Basis for cross/multi-ledger inquiry, reporting, and
shared service operations
– Opening/Closing Periods
– Creating Period-Closing Journals, Allocations, and
Recurring Journals
– Translating Balances
– Reporting

Benefits
• Increased Operational Efficiency

– Reduce setup and processing time by performing
operations on multiple ledgers simultaneously
• Greater Control over Processes
– Control your processing for multiple ledgers regardless of
accounting setup
• Increased Data Accuracy
– Keep all ledgers sync by keeping them on the same close
schedule

PROCESS
Select a Program
from the
Concurrent Manager
Do you have Yes

sufficient access to Select the Ledger
all ledgers in the Set from the LOV
ledger set?
Programs
No submitted for
each ledger in
the ledger set
Automated process

Viewing Ledger Sets

• Viewing Ledger Sets

Multi-Ledger Processing Process – Simultaneous
Opening and Closing of Periods
Programs available for multiple ledgers:

• Open Period
• Close Period
• Gapless Close Period
• Permanently Close Period

Multi-Ledger Processing Process – Simultaneous
Year-End Closing Journals
• Generate the following Closing Journals programs for

multiple ledgers in a single submission
– Create Balance Sheet Closing Journals
– Create Income Statement Closing Journals

Process – Simultaneous Currency Translation
Translation:
• Translate balances across multiple ledgers
simultaneously
• Access:
– From the Translate balances form
– By submitting the Translation program from the Submit
Request form

Process – Financial Reporting Across Ledgers
• Use the Run Individual Reports form to specify a single

ledger or a ledger set at runtime when generating FSG
reports.
• To leverage the use of ledger sets with FSG reports,
you must define a ledger set with a default ledger
assigned.
• Running standard reports with ledger sets does not
require a default ledger be assigned to the ledger set.

Setup
SETUP
Define a Ledger Set
Data Access
Set Is
Automatically
Created
Assign the Data

Access Set to the
GL: Data Access
Set profile option
Automated process

Ledger Set Processing
This guided demonstration covers the following topics:

• Opening Periods for a Ledger Set
• Opening Periods for SCC French Secondary Ledger
• Accessing Multiple Ledgers from a Single
Responsibility for Journal Entry
• Viewing Replicated Reporting Currency Journal
• Viewing Replicated Secondary Ledger Journal
• Viewing Account Balance for Secondary Ledger and
Drill Back to Primary Ledger Journal
• Viewing Account Balances across Ledgers in a Ledger
Set

Practice 2 Overview: Create a Ledger Set
This practice covers the following topics:

• Creating a Ledger Set

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Financial Reports Across Ledgers
Description
• Financial Reports
– Aggregate data for all ledgers in a ledger set
Defined with ledger Defined with ledgers

set

Benefits
• Instant Summarization
– Report on aggregate data for the ledger set
• Greater Control on Visibility
– Control view data across one or more ledgers regardless
of accounting setup
– No need to consolidate ledger data before reporting

Process
PROCESS
Generate Report
Select
Ledger Set
Runs an
Aggregate
Report
Automated process

Setup
SETUP
Define a Ledger Set Define FSG

Report Across
Ledgers
Data Access
Set Is
Automatically
Generated
Assign the
Data Access
Set to the
GL: Data Access
Set profile option
Automated process

Guided Demonstration 5 Overview
FSG Reporting Using Ledger Sets

• FSG Reporting Using Ledger Sets

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Cross-Ledger and Foreign Currency Allocations
Description
• Cross-Ledger Allocations
– Perform allocation in one ledger based on amounts from
another ledger
– Perform allocations in multiple ledgers based on a single
formula
• Foreign Currency Allocations
– Create allocations in foreign currencies
– Select treatment of converted amounts

Benefits
• Better Operational Efficiency

– Reduce operational time by creating a single allocation
definition spanning multiple ledgers instead of creating
separate allocation definitions for each ledger
• More Flexibility
– Manage your allocations process across your entire
enterprise rather than according to your accounting setup
– Create allocations in foreign currencies

Setup and Process
SETUP PROCESS
Define MassAllocation Generate

MassAllocation
MassAllocation
Journal is
Created

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Streamlined Automatic Posting/Reversal
Description
• Streamlined Automatic Posting

– Share AutoPost Criteria sets across multiple ledgers that
share the same chart of accounts and calendar
– Automatically post journals for multiple ledgers
simultaneously
• Streamlined AutoReversal Criteria Setup
– Share Journal Reversal Criteria definition across ledgers

Benefits
• Streamlined Setup and Maintenance

– Define AutoPost criteria once and post journals across
multiple ledgers simultaneously
– Share AutoReversal criteria sets across multiple ledgers

Setup and Process
SETUP PROCESS
Define Define Journal Run

Run AutoPost
AutoPost Reversal AutoReverse
Program
Criteria Set Criteria Set Program
Assign Journal Journals Journals

Reversal Are Are
Criteria Posted Reversed
Set to Ledger
Automated process

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Integrated Web-based Spreadsheet Interface
Description
• Journal Wizard
– Launch spreadsheet web-interface from GL responsibility
to create actual, budget, or encumbrance journals
– Import data from text files to create journals
• Budget Wizard
– Launch spreadsheet web-interface from GL responsibility
to download, modify, and upload budget amounts
– Compare budget amounts and actual amounts
– Create Graphs
– Add Budget Notes to add descriptions

Benefits
• Increased Flexibility
– Access spreadsheet directly from the web-interface
– Leverage familiar spreadsheet functionality
– Customize spreadsheets
– Work offline
– Enter recurring journals from saved spreadsheets
• Reduced Costs
– Reduce Training Costs
– Reduce IT Costs

Setup and Process
SETUP PROCESS
Launch Launch
Journal Wizard Budget Wizard
Define profile
option: Default
Desktop Viewer
Select Layout Select Layout
Select Data to Select Budget to

Import (optional) Download
Create Excel Create Excel

document document
Enter budget
Enter journals
amounts
Upload Upload

Agenda – Part 1

Recurring Journals
Legal Entities and
Ledgers
Ledgers

Journal Copy
Description
• AutoCopy Batch
– Copy an existing journal batch to create a new journal
batch with the same journals
– Easily change the following for the journal batch:
—
Batch Name
—
Period
—
Effective date
– Journal batch with any status can be copied

Journal Copy
Benefits
• Increase Journal Entry Speed

– Quickly create new journals by copying an existing one
• Reduce Data Entry Errors
– Reduce errors caused by having to manually enter new
journals from scratch

Journal Copy
Setup and Process
SETUP PROCESS
No setup required Select Journal

To Be Copied in
Enter Journals window
Enter Batch Name,

Period, Effective Date
for the New Batch
Create New
Journal Batch
by Concurrent
Automated process Program

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Streamlined Consolidation Mappings
Description
• Chart of Accounts Mapping

– Formerly known as Consolidation Mappings
– Define mappings between two charts of accounts
– Share mappings across Consolidation Definitions for
pairs of parent and subsidiary ledgers that share the
same chart of accounts and mapping rules
– Use mappings for secondary ledgers
– Secure mappings using definition access sets

Description
• Usage
– Transfer journals and balances from a subsidiary ledger
to a consolidation ledger
– Propagate journals from the primary ledger to secondary
ledger(s)

Description
Maps any two charts of accounts

Source Chart of Target Chart of
Accounts Accounts
Assign single value
Co LE
Copy value
Dept LOB
Use rollup rules

Acct Acct
I/C

Benefits
• Reduced Setup and Maintenance

– For same pair of chart of accounts and same mapping
rules:
—
No need to create a mapping per source/target ledger;
—
Define one mapping and apply it repeatedly to multiple
source/target ledger pairs
– Fewer mappings to maintain going forward

Setup and Process
SETUP PROCESS
Define Chart of Run Consolidation

Accounts Mapping Transfer Program
In Source Ledger
Define Consolidation
Definition
Data Is Mapped
And Transferred
To Target Ledger
Assign to Consolidation
Definition or
Accounting Setup
Automated process

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Replacement for Disabled Accounts
Description
• Alternate Accounts
– Define an alternate account for an account that is
disabled or end-dated
– Subledger Accounting and GL Journal Import processes
replace disabled accounts with alternate accounts

Benefits
• Improve Processing Efficiency

– You no longer need to manually correct errors caused by
disabled accounts; disabled accounts are replaced
automatically by Subledger Accounting and GL Journal
Import

Setup and Process
SETUP PROCESS
Define Alternate Run

Accounts in Create Accounting
GL Accounts window in SLA or
Journal Import in GL
Disabled Accounts
are Automatically
Replaced With
Alternate Accounts
Automated process

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Management Reporting and Security
Description
• Optionally qualify a segment as the management

segment
• Perform management reporting
• Secure read and write access to Ledger/Management
Segment Value combinations using Data Access Sets
Cost Center Natural

Balancing Management Account Intercompany
Co CC Acct I/C

Cost Center Hierarchy
No Access
Director A
X
Vice President
Read/Write 0683
MSV Access
Director A Director B Director C

OU97
• Create/Post Journals
• Update Balances
OS69
X X
OX53
• Run Reports
• View Data

Cost Center Hierarchy
Read/Write to Parent CC 0683
Vice President
0683
Director A Director B Director C

OU97 OS69 OX53
• View Journals • Create/Post Journals
• View Balances • Update Balances
• View Reports • Run Reports

LE Management Ledger
Set
Primary Ledger Management Ledger
Co CC Acct I/C
Adjustments Only
Day-to-Day Transactions
OU97 OU97
OS69 OS69
OX53 OX53

Benefits
• Enables management reporting and analysis

• Controls access to specific MSVs based on
management responsibility
– Prevents managers from viewing or updating data for cost
centers, lines of businesses, product lines, etc. that are
outside their responsibility
– Secures access to ledgers and management segment
values
– Grants read only or read and write access to management
segment values

Setup
SETUP
Designate a
Management Segment
for Chart of Accounts
Define Data Access Set

To Secure Specific
Management
Segment Values
Assign Data Access

Automated process

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Data Access Security for Legal Entities and
Ledgers Description
• Data Access Sets

– Provide read-only and/or write access to data by ledger,
balancing segment values (BSVs), or management
segment values (MSVs)
– Full Ledger Access
—
Access to all data in a ledger
– Specific BSV Access
—
Access to only some of the BSVs in a ledger
– Specific MSV Access
—
Access to only some of the MSVs in a ledger

Ledgers Description
Data Access Sets – Journals Example

• Creating a Journal Batch
– You can create a journal batch for the ledger and/or BSVs
for which you have write access to
• Viewing and Modifying a Journal Batch
– You can view journal batches for which you have read-
only or write access to the ledger and/or BSV
– You can modify journal batches only if you have write
access to all ledgers and/or BSVs that are used in the
batch

Ledgers Description
Access to Full Ledger
Access Level Read only to Full Ledger
Ledger US Corporate Ledger ($)
Legal Entities US East US West US South

(BSVs) (01) (02) (03)
Actions:
• View Journals
• View Balances
• View Reports

Ledgers Description
Access by BSVs
Access Level Read only Read/Write
Ledger US Corporate Ledger ($)
Legal Entities US East US West US South

(BSVs) (01) (02) (03)
Actions: Actions:
• View Journals • View, Create, Post Journals
• View Balances • View and Update Balances
• View Reports • View and Run Reports

Ledgers Description
Access to Multiple Ledgers
Access Level Full Ledger Read and Write Access
Italy
Ledger EMEA Corporate Statutory
Legal Entities UK Italy Italy

(BSVs) (11) (12) (12)
Actions:
• View, Create, Post Journals
• View and Update Balances
• View and Run Reports

Ledgers Benefits
Greater Control and Flexibility

• Grant read only or read and write access to the ledger
or portions of the ledger
Privileges
Read Only Read and Write
Ledger #1
GL Clerk A
Ledger #2, BSV01
GL Clerk B Ledger #3, BSV02

Ledgers Setup and Process
SETUP PROCESS
Journal Batch Creation
Define and Complete
Accounting Setup
Open
Journal Forms UI
Data Access Set Manually Define

Is Automatically Data Access Set Create journal batch for
Created (Optional) a ledger in which you
have write access to the
ledger or one or more
Assign Data Access Assign Data Access BSVs.
Set To Responsibility Set To Responsibility
Automated process

Guided Demonstration 6 Overview: Entering Journals
Using Different Balancing Segment Values (BSVs)

• Entering a Journal using BSVs with different read and
write access

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Journal Reversal Enhancements
Description and Benefits
• Prevents reversal of journals with frozen sources

– Benefit: Enforces consistency between source system
and GL account balance
• Prevents reversal of unposted journals
– Benefits:
—
Improves data integrity
—
All reversals can be tied back to the originating journal
—
Improves auditability

Journal Reversal Enhancements
Setup
No Set Up Required
• These features are automatically available in GL

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Control Accounts
Description and Benefits
• Ensures control accounts can only contain data from

an approved journal source
• Prevents manual journal entry to control accounts
• Provides better control
– Specify authorized sources for control accounts
• Streamlines reconciliation
– Enforce consistency between source system and GL
account balance

Control Accounts
Setup and Process
SETUP PROCESS
Set Control Account Create Accounting in

Qualifier for a SLA or enter journal in
Natural Account Value GL
In the Segment Values
Window
Yes Accounting
Valid for the
or Journal
journal source?
Created
No
Select a
Error different
Automated process account

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Security for Definitions
Description
Definition Access Set

• Secure definitions
• Grant one or more of the following privileges to
responsibilities
– Use Access
– View Access
– Modify Access

Securable definitions:
Accounting Calendars Elimination Sets

AutoAllocations FSG Reports and components
AutoPost Criteria Sets MassAllocations
AutoReversal Criteria Sets MassBudgets
Budget Formulas Rate Types
Budget Organizations Recurring Journals
Chart of Accounts Mappings Revaluations
Consolidation Definitions Transaction Calendars
Consolidation Sets

Security for Definitions -
Example
GL Clerk Privileges Controller

Use View Modify
Rent Allocation Rent Allocation
Recurring Rent Recurring Rent
Balance Sheet
Income Stmt

Benefits
• Greater Control
– Limits a responsibility’s access from using, viewing, and
modifying definitions
– Reduces errors and accidental changes to important
definitions
– Secures access to definitions independently from data
access
– Selectively choose definitions that you want shared and
restrict access to those you do not want shared
• Supports Shared Service Centers
– Shared definitions can be restricted to
authorized users

Setup and Process
SETUP PROCESS
System Administrator
Define Definition Query Do you have Yes Use
Access Set Definition Use privilege? Definition
Assign responsibility
to Definition
Access Set
Do you have Yes View
GL Accountant View privilege? Definition
Create a Definition
Enable Security
on the Definition Have
Yes Modify
Modify
Definition
privilege?
Assign privilege for
the definition to the
Definition Access Set

Guided Demonstration 7 Overview: Defining
Definition Access Sets and Secure Definitions

• Assigning Definition Access Set with View Only
Access
• Assigning Super User Definition Access Set
• Securing Definitions

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Accounting and Reporting Sequencing
Description
New journal sequencing options

• Accounting Sequence
– Sequence GL journals when posted in GL
– Sequence subledger journals when completed in
Subledger Accounting
• Reporting Sequence
– Sequence GL Journals when you close a GL Period
– Sequence subledger Journals when you complete the
accounting in SLA
– Replaces Accounting Engine (AX) legal sequencing and
Libro Giornale
• Assign mutually exclusive sequences

Benefits
• Legal Compliance
– Addresses business requirements in many countries
– Allows fiscal authorities to verify the completeness of a
company’s accounting records
– Provides greater flexibility in choosing different journal
sequencing options
– Sequence journals based on different criteria
—
Ledgers
—
Reporting currencies
—
Journal sources
—
Journal categories
—
Balance types

Setup and Process
SETUP PROCESS
Define Sequence
(Optional) Post Journal
or Close Period
Define Sequencing
Context for Ledger
Is sequence Should
defined? the journal be
sequenced?
Yes No
Yes
Define
Sequence
Journal
is sequenced
Assign Sequence
To Ledger
Automated process

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Journal Line Reconciliation
Description
• Manually or automatically reconciles journal lines that

should net to zero
• Formerly known as the GL Entry Reconciliation feature
within Oracle Financials Common Country Features
• Now part of Oracle General Ledger and renamed to

Benefits
• Automated Reconciliation
– Provides automated way to reconcile journal lines that
should net to zero
– Reduces close cycle time
• No Localization Required

Setup and Process
SETUP PROCESS
Enable Journal Enter Reconciliation

Reconciliation Reference in SLA
for Ledger or GL during manual
journal entry
Manual Automatic
Enable
Reconciliation
Qualifier for Query Journal Lines
Natural Account In Reconcile Journal Run Automatic
value Lines Window Reconciliation
Select Journal
Lines to
Reconcile
Automated process
Reconciliation
ID assigned

Agenda – Part 2

Legal Entities and
Ledgers
Enhancements

Enhanced Intercompany
Description
• Advanced Global Intercompany System (AGIS)

– Previously ‘Global Intercompany System’ feature
– Now a separate product with many enhancements
• Intracompany Balancing Rules
– Previously ‘Intercompany Balancing’
– Used across Subledger Accounting and General Ledger
to balance journals within a legal entity or ledger
• Intercompany Accounts
– Used across Subledger Accounting and General Ledger
to balance cross legal-entity journals
• Support for encumbrance journals

Enhanced Intercompany
Benefits
• Improved User Interface

– Improved user interface makes defining rules more
intuitive
• Better Control
– Consistent application of Intercompany Accounts and
Intracompany Balancing Rules in Subledger Accounting
and General Ledger
– Support for encumbrance journals

Enhanced Intercompany Accounting
and Balancing Rules Process
PROCESS
Intercompany
Unbalanced Accounts
Journal is posted are used for
balancing
journals
Unbalanced Multiple Yes

journal Yes BSV assigned
is for multiple to different legal
BSV? entities? No
No
Suspense Account Intracompany

is used for Balancing Rules
balancing journals are used for
(if suspense acct balancing
is defined) journals

Enhanced Balancing
Process – Intracompany Journals
Creation:
• Journal Mode
– 1 to 1
– 1 to Many
– Many to 1
– Many to Many
If Intercompany and Intracompany lines are mixed
• Balancing API handles all situations
• Intercompany accounts are balanced first
before intracompany balancing

Enhanced Intercompany Accounting
and Balancing Rules Setup
SETUP
Define Legal
Entity and
Ledger Setup
Enable
Intracompany
Balancing
for Ledger
Define
Intercompany
Accounts
Define
Intracompany
Balancing Rules

AGIS
Balancing API
Intracompany Intercompany
Balancing Rules Accounts
General Ledger Subledger Accounting Create

Posting Program Accounting Program
Balancing Entries Created

Guided Demonstration 8 Overview: Advanced
Intercompany Global System

• Intercompany and IntraCompany and Balancing
• Manual Intercompany Transactions
• Transfer to Receivables and Process AR Invoice
• Transfer to Payables and Process AP Invoice
• Report on Intercompany Transactions

Summary
In this module, you should have learned how to:

• Describe and use the new features in Release 12 of
Oracle General Ledger.
• Set up the new features in Release 12 of Oracle
General Ledger.

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Oracle General Ledger

Copyright © 2007, Oracle. All rights reserved.

After completing this module, you should be able to:

1-2 Copyright © 2007, Oracle. All rights reserved.

• Accounting Setup • Cross-Ledger and

1-3 Copyright © 2007, Oracle. All rights reserved.

• Streamlined • Control Accounts

1-4 Copyright © 2007, Oracle. All rights reserved.

• Accounting Setup • Cross-Ledger and

1-5 Copyright © 2007, Oracle. All rights reserved.

1-6 Copyright © 2007, Oracle. All rights reserved.

1-7 Copyright © 2007, Oracle. All rights reserved.

Subledger Accounting (SLA)

1-8 Copyright © 2007, Oracle. All rights reserved.

• Inherent support for multiple accounting

1-9 Copyright © 2007, Oracle. All rights reserved.

• Streamlines the setup and implementation of Oracle

1 - 10 Copyright © 2007, Oracle. All rights reserved.

• Centralized Accounting Setup for Financials

1 - 11 Copyright © 2007, Oracle. All rights reserved.

SETUP (from the Accounting Setup Manager)

Define Legal Define

1 - 12 Copyright © 2007, Oracle. All rights reserved.

1 - 13 Copyright © 2007, Oracle. All rights reserved.

This practice covers the following topics:

1 - 14 Copyright © 2007, Oracle. All rights reserved.

• Accounting Setup • Cross-Ledger and

1 - 15 Copyright © 2007, Oracle. All rights reserved.

• Enhanced and Simplified Reporting Currency support

1 - 16 Copyright © 2007, Oracle. All rights reserved.

If one or more of the following are

1 - 17 Copyright © 2007, Oracle. All rights reserved.

1 - 18 Copyright © 2007, Oracle. All rights reserved.

Post Journal in Run Translation in

1 - 19 Copyright © 2007, Oracle. All rights reserved.

1 - 20 Copyright © 2007, Oracle. All rights reserved.

This Guided Demonstration covers the following topics:

1 - 21 Copyright © 2007, Oracle. All rights reserved.

• Accounting Setup • Cross-Ledger and

1 - 22 Copyright © 2007, Oracle. All rights reserved.

• View balances for amounts entered in the ledger

1 - 23 Copyright © 2007, Oracle. All rights reserved.

Acct Currency Entered Converted

Ledger Currency: USD

1 - 24 Copyright © 2007, Oracle. All rights reserved.

1 - 25 Copyright © 2007, Oracle. All rights reserved.

1 - 26 Copyright © 2007, Oracle. All rights reserved.

• Accounting Setup • Cross-Ledger and

1 - 27 Copyright © 2007, Oracle. All rights reserved.

• Create foreign currency journals that are recurring

1 - 28 Copyright © 2007, Oracle. All rights reserved.

1 - 29 Copyright © 2007, Oracle. All rights reserved.

1 - 30 Copyright © 2007, Oracle. All rights reserved.

1 - 31 Copyright © 2007, Oracle. All rights reserved.

• Accounting Setup • Cross-Ledger and

1 - 32 Copyright © 2007, Oracle. All rights reserved.

• Data Access Sets

1 - 33 Copyright © 2007, Oracle. All rights reserved.

Access Level Single Responsibility

Legal Entities UK Italy China

1 - 34 Copyright © 2007, Oracle. All rights reserved.

Data Access Set - Journals Example

1 - 35 Copyright © 2007, Oracle. All rights reserved.

11i Responsibilities R12 Responsibilities