Formal letters are a common means of

written communication used in various

professional and business settings.

Effective They serve specific purposes, such as

job applications, complaints, requests,
invitations, and more.
Letter Writing an effective formal letter
requires attention to detail,
professionalism, and adherence to
specific formatting and structural
guidelines.
1 Block Style Format

2 Components of a Letter

3 Tips for Making an Effective

Letter
Contents

4 Q &A
 Block Style Format

1 This is very common and has been used for

many years.

This involves aligning all text to the left

margin with no indention for paragraphs.

Business letters is a best example of a letter

written in block style.

Can you give any other examples?

Spacing in
Block Style
Format
 Components of a
Letter
2 Sender’s Address
Date
Recipient’s Address
Salutation
Body of the Letter
Closing
Signature
 Tips for Making an
Effective Letter
1. Understand Your Purpose
2. Know Your Audience
3. Plan Your Structure
4. Start With A Strong Opening

3 5. Be Clear And Concise

6. Address Reader’s Needs
7. Provide Supporting Details
8. Maintain Professional Tone
9. Edit And Proofread
10. Use Visual Aids (If Appropriate)
11. Call To Action (If Applicable)
12. Polite And Grateful Closing
13. Follow-up (If Necessary)
14. Keep Copies
15. Consider Formatting
 Assessment

4
THANK YOU