Research and Report

Individual Assignment #5

Professor

Mohd Aman Siddiqui

Professional Communication
COMM 198-G6

Student

MELIS YAGCI, FC1012185

 Achieving Best in Business Writing

In today's competitive corporate environment, effective business writing is a crucial

talent for professionals. Communication that is clear and succinct not only builds professional
credibility but also promotes effective teamwork and decision-making.

There are fewer occasions now when business writing is seen to have the academic
style beginning, middle and end structure (other than in certain formal reports)(Talbot, 2016).
This executive summary presents key points, findings, and recommendations to improve and
excel in business writing.

Key Points
As you begin to climb the corporate ladder, you will begin to see that time
management becomes more and more important as you will have more and more time-
consuming responsibilities. That's why you need to be able to break everything down,
prioritize your workload, and make sure each task is completed to the best of your ability.
(Daniels, 2023)
Understanding the goal of each piece of writing is crucial for successful business
writing. Clearly state the goal of all communication, including emails, reports, and
presentations, and then modify the content accordingly. Effective communication depends on
knowing your audience, what you want to achieve, and how to communicate.

Business writing ought to be simple, direct, and free of jargon. Keep your phrases
simple and free of extraneous words that could confuse the reader. Use succinct, simple
language to effectively communicate your ideas. Use headings, subheadings, and bullet points
to arrange the content and improve readability.

A well-structured business document is essential for successfully communicating

information. Start with a succinct introduction that summarizes the goal and key ideas of the
paper. Create logical sections and lead the reader through the text by using headings and
subheadings. Finish with a concise summary or conclusion that reaffirms the main points.

To retain professionalism and trustworthiness, it is essential to pay close attention to

grammar and proofreading. Typos, incorrect spelling, and poor language can distort the
meaning and provide the wrong impression. Use spell-checking software, reread thoroughly,
and think about asking colleagues for input or hiring a professional editor.
 Make your point right up front. Many people find that the writing style and structure
they developed in school doesn’t work as well in the business world. (O’Hara, 2014)

Findings
Due to poor planning and preparation, many professionals have difficulty writing for
business. Lack of clarity regarding the goal or target audience when writing in a hurry results
in inefficient communication. Lack of preparation can lead to unorganized content and an
inability to communicate important ideas. A few individuals have a propensity to use
excessive jargon, elaborate sentences, and difficult words in their writing. This could turn the
reader off and make it harder to understand. A wide range of readers should be able to
understand writing when it uses appropriate, understandable language.

In order to create credibility and professionalism, business writing must adhere to a

consistent tone and style. Tone inconsistencies can perplex the reader and give the impression
that the message is inconsistent. Coherence and clarity are ensured by developing a consistent
writing style and sticking to it.

Recommendations:
It's best to prepare ahead and write a content summary before starting any business
writing project. The goal, target market, and expected outcomes must all be expressly stated.
By establishing the key ideas and the structure of the text, we can more efficiently arrive at
the desired outcome and create a logical flow of information. The quality of the final
component will increase, and time will be saved by taking this first step.

Know all the questions that your audience might have when reading your messages.
Make sure that you answer all the who, what, why, where, when, and how questions of these
people to promote better understanding. (Mize, 2023)

To ensure clarity, simplify the language and organization of writing work. Steers clear
of superfluous jargon, convoluted phrase patterns, and overuse of technical vocabulary. To
make the writing more readable, we can use an active voice and clear language. But we need
to be mindful of the reader's viewpoint and strive for simplicity without being overly simple.

To make the writing better, ask mentors or colleagues for input. New viewpoints can
offer insightful information and point out areas that need development. For the critical
documents, we need to think about hiring a professional editor to ensure accuracy and clarity.
 Through constant practice and study, one can improve their business writing abilities.
Attend workshops or training sessions, stay current on industry best practices, and study
relevant professional literature. actively seek out opportunities to write and get criticism so
that you can keep becoming better.

Conclusion
One way to help readers connect with you and your writing is to reveal more traces of
yourself in it. Think voice, worldview, vocabulary, wit, syntax, poetic rhythm, sensibilities.
(Birchard, 2021)
For efficient communication in professional settings, business writing prowess is
essential. Professionals can improve their business writing skills by comprehending the aim,
utilizing clear language, arranging content properly, and paying attention to grammar and
editing. People can consistently enhance their capacity for clear and professional
communication, which will increase their performance in the corporate sector, by adhering to
the advice of adequate planning, simplification, asking feedback, and ongoing learning.
REFERENCES
1) Clare, W. (2014). Business Writing Essentials: How То Write Letters, Reports and
Emails.
2) Daniels, J. (2023). Skills Needed to Excel in the Business World,
3) Mize, S (2023). Business Writing, Discover 6 Challenging Steps to Excel at Business
Writing
4) O’Hara, C (20/11/2014). How to Improve Your Business Writing, Be direct
5) Birchard, B (09/2021). The Science of Strong Business Writing