AVAILABILIT

Y CHECK
WHAT IS AVAILABILITY CHECK:
 Availability check is one of the important function in sales order processing
 We need to know the available quantity of the material before we confirm a sales order.
 Availability check is maintained in Material Master (Sales: General/Plant data)
 There are various customizing settings that also influences the scope of availability check.
 Availability is checked on the Material Availability Date.

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PURPOSE OF AVAILABILITY CHECK:
 When a customer places an order for a material and requests that the material be delivered to him on a specific date. This
delivery date can only be confirmed after ensuring the material availability after considering all the inward as well as
outward stock movements.

 The Availability check shall happen and take into account the respective activities that must be carried before a delivery
can take place.

 Similarly the procurement department is also to be informed on the quantities which sales require to be able to deliver
against the orders received. This information can trigger production orders for manufacture.

 If sufficient quantities are not available to cover the requirements, purchase orders can be created in purchasing on the
basis of transfer of requirements planning.

USE:
 The Availability check and Requirement Transfer help to determine delivery date for a customer.

 These also help in determining whether the goods are ready or to be produced or to be procured externally.
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SCOPE OF AVAILABILITY CHECK:
• The following elements are included in availability check:

 STOCK: General stock. Stock in transfer, Stock in Quality Inspection, Blocked stock.

 INWARD MOVEMENT OF GOODS: Purchase orders, Purchase requisitions, Planned orders and Production
orders.

 OUTWARD MOVEMENT OF GOODS: Reservations, Dependent reservations and requirements, Sales and
delivery requirements.

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AVAILABILITY CHECK IN SALES ORDER:
When you create a sales order, the system determines the required material availability date on the basis of customer
requested delivery date. On this date you must begin picking, packing and loading the goods.

Therefore this is the date of significance for requirements planning on which the availability check be checked.

The following data is required for determining this date:

 ROUTE from the shipping point to the ship to party

 SHIPPING POINT from which the goods are issued

 LOADING GROUP from the material master record

 WEIGHT GROUP determined from the order using the order quantity

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CONTROL OF AVAILABILITY CHECK:
The control features specific to sales and distribution are:

CEHCKING GROUP: It controls whether the system is to create individual or collective requirements in sales
and shipping processing. The checking group can also be sued to deactivate the availability check. It is proposed
in the Material Master record on the basis of material type and the plant and copied into the sales documents.

CHECKING RULE: The use of checking rule to control the scope of the availability check for each transaction
in sales and distribution. You also specify the check should including or excluding replenishment lead time.

SCHEDULE LINE CATEGORY: Schedule line category controls whether an availability check and transfer of
requirements should be carried out in the sales documents.

DELIVERY ITEM CATEGORY: The delivery item category can be used to control whether an availability
check takes place in deliveries.

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Backward scheduling:
• If the material availability date is met then the system follows “Backward scheduling”. In backward scheduling, you
plan backward from the desired completion date. Backward scheduling gives you time to order all necessary
components and plan work for each task.

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Forward scheduling:
• If the material availability date is not met then the systems follows “Forward scheduling.” In forward scheduling,
you work forward from the start date.

• A forward scheduling system takes advantage of resources when available. Forward-scheduled projects are often
completed before the due dates or as early as possible

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Thank you