BIDDING PROCESS

AND REQUIREMENTS
GROUP 3
Government Procurement
Act
Republic Act 9184
BID Refers to the signed offer or proposal
submitted by a supplier, manufacturer,
distributor, contractor or consultant in
response to the bidding documents.

a) Open bid
b) Close bid
BIDDING PROCESS

STEP 1
• Bidding documents shall be
available to prospective bidders in
a given time specified by the
purchaser correlated to their
bidding schedule
• Biding documents shall be issued
by the BAC Secretariat or the
Property Officer
 REQUIREMENTS
• Approved Budget for the Contract
• Instructions to Bidders
• Terms of Reference
• Eligible Requirements
• Plans and Technical Specifications
• Form of Bid, Price Form, and List of Goods or Bill of Quantities
• Delivery Time or Completion Schedule
• Form and Amount of Bid Security
• Form and Amount of Performance Security and Warranty
• Form of Contract and General and Special Conditions of Contract
BIDDING PROCESS
Invitation to Bid
STEP 2 ⚬ Advertising of the Invitation to Bid
– Newspaper
– G-EPS Posting
– Bureau’s Website
o Pre-Procurement Conference
 BIDDING PROCESS

STEP 3
Submits BID Documents and
relative requirements to the
Bureau’s Records Unit
REQUIREMENTS
BID Documents and
relative
requirements
 BIDDING PROCESS

STEP 4
Records Incoming
Documents

REQUIREMENTS
Logbook
BIDDING PROCESS

STEP 5
Routes Documents to BAC
Secretariat

REQUIREMENTS
Logbook
 BIDDING PROCESS

STEP 6
Receives the BID
Documents and affix
initials / signature in the
logbook

REQUIREMENTS
Logbook / BID
Documents
BIDDING PROCESS

STEP 7
• Pre-bid Conference

REQUIREMENT
• Bid Documents
STEP 8
Receipt and Opening of
Bids

REQUIREMENTS
Bid Documents
BIDDING PROCESS

STEP 9
Bid Evaluation

REQUIREMENTS
Abstract of Bids,
Bid Evaluation
Report
 BIDDING PROCESS

STEP 10
Award

REQUIREMENTS
Resolution of BAC to Award,
Notice of AwardPerformance
Security
BIDDING PROCESS

STEP 11
Implementation of
Contract

REQUIREMENTS
Notice to Proceed,
Contract
 BIDDING PROCESS

STEP 12
Delivery , Inspection and
Acceptance

REQUIREMENTS
Goods Inspection and
Acceptance Report
THANK
YOU