RESOLUTION NO.

10924
General Guidelines and Other Related
Rules and Regulations for the October 30, 2023
Barangay and Sangguniang Kabataan Elections
(BSKE) and all succeeding BSKEs thereafter.
 Chapter XIX
Canvass and
Proclamation
 Board of Canvassers/Sub-Canvassing Unit (Sec.539-540)

 One Barangay Board of Canvasser

Vice (BBOC) in each barangay
Chairperson
Chairperson
 Canvass the ERs for both Barangay and
SK Elections
Member -
Secretary
 Proclaim the winning candidates

NOTE:
In a barangay with only 1 Electoral Board, it shall convert itself as the BBOC
The Commission shall have direct supervision and control over the BBOC/Sub-Canvassing Unit
 BBOC/Sub-Canvassing Unit Honorarium
NO. OF BARANGAY BBOC COMING FROM
ELECTION RETURNS EB NO. OF BARANGAY SUB-
ELECTION MAIN BBOC CANVASSING
1 to 5 P 1,000.00 RETURNS UNIT

6 to 12 P 1,500.00 49 to 97
with one (1) Sub-
13 to 24 P 2,000.00 Canvassing Unit
98 to 145
with two (2) Sub-
Canvassing Unit
NO. OF BARANGAY BBOC P 4,000.00 P 2,000.00
ELECTION RETURNS (did not serve as EB) 146 to 193
with three (3) Sub-
25 to 36 P 2,500.00 Canvassing Unit
194 to 241
37 to 48 P 3,000.00
with four (4) Sub-
Canvassing Unit
Relationship with Candidates & Other Members
(Sec. 541)

Any barangay and/or SK candidate

Any of the candidate’s spouse

Any member of the same BBOC/Sub-

Canvassing Unit
Notice of Meeting of the BBOC
(Sec. 544-445)

Chairperson To all members

At least five (5)
shall give notice including Sub-
days before the
of the date, time Canvassing
meeting of the
and place of the Unit and to
BBOC
meeting each candidate

NOTE:
Majority vote of all the members of the BBOC shall be necessary to render a decision.
Persons Not Allowed Inside the Canvassing Room
(Sec. 546)

 Officer or member of the AFP including the PNP

 Peace officer

 Armed or unarmed person belonging to extra-legal

police agency, barangay tanod, et al.

They are not allowed to stay within a radius of fifty (50) meters
from the canvassing room

NOTE:
The BBOC by majority vote in writing, may order the detail of PNP or
AFP in proper uniform to stay outside the room within a radius of thirty
(30) meters to provide protection and maintain peace and order.
Canvassing
Procedure
Canvass by the Barangay Board of Canvassers
(Sec. 547)

01 The BBOC for barangays with more than one (1) EB shall meet at six
o'clock in the evening of election day in the voting center of the barangay
and shall forthwith canvass the ERs of the precincts within the barangay

02 If the barangay has several voting centers, the canvassing shall be held in
the voting center that is most accessible as determined by the EO.
 Canvassing Procedure

FOR BBOC WITH NO SUB- CANVASSING UNIT

Record in the Minutes of Canvass (Minutes)

The Member-Secretary shall receive the
the condition and SNs of the envelope and
envelopes containing the ERs
paper seal; and the precinct number(s)
intended for the BBOC
comprising the cluster;

Before opening, the Chairperson shall exhibit Open the envelope and retrieve the ERs and
the envelope to those who are present proceed to canvass first all the Barangay ERs
 Canvassing Procedure

FOR BBOC WITH NO SUB- CANVASSING UNIT

a) Examine the condition of the inner paper seal of the ERs; while the Member-Secretary records in
the Minutes the condition and SN of said paper seal;

b) Break the inner seal, unfold the ERs and exhibit the same; while the Member-Secretary records in
the Minutes the condition and SN of the ERs;

c) If there is no objection to the ERs, the BBOC shall proceed to canvass by reading the votes of the
candidate and entering the same in the Statement of Votes (SOVs).
 Canvassing Procedure

FOR BBOC WITH NO SUB- CANVASSING UNIT

For purposes of accomplishing the SOVs, the BBOC shall:

a) divide the three (3) copies between the Vice-Chairperson (2 copies) and the Member-Secretary (1
copy);

b) fill up the statistical data portion; and

c) accomplish the SOVs simultaneously as the Chairperson reads the votes.

 Canvassing Procedure

FOR BBOC WITH NO SUB- CANVASSING UNIT

If there are no discrepancies, the members of

BBOC shall imprint their thumbmarks on the
the BBOC shall affix their signatures above
certification portion of the SOVs.
their printed names

BBCO shall affix their signatures and

After the SOVs has been completed, the
thumbmarks on the certification portion of
BBOC shall prepare the Certificate of
COCP and officially proclaim the winning
Canvass and Proclamation (COCP)
candidates.
 Canvassing Procedure

FOR BBOC WITH NO SUB- CANVASSING UNIT

If there is an objection to an ER, the After an ER has been canvassed, the

Member-Secretary shall note the objection in Chairperson shall write on the upper
the Minutes and proceed to canvass the ER righthand corner the word “CANVASSED”

When all the ERs have been canvassed – the

BBOC shall affix below it his/her signature
Vice-Chairperson and Member-Secretary
and the date of the canvass and shall be
shall compare the entries in their respective
returned to its envelope
copies of the SOVs
 Canvassing Procedure

FOR BBOC WITH NO SUB- CANVASSING UNIT

Note:
If there are discrepancies in the entries, refer to the corresponding ERs and make the necessary
corrections on the SOVs. All corrections shall be initialed by the members of the BBOC and
recorded in the Minutes of the Canvass

In barangays with only one (1) clustered precinct, the BBOC shall immediately accomplish in
triplicate the SOVs and COCP and proclaim the winning candidates.
 Canvassing Procedure

FOR BBOC WITH SUB- CANVASSING UNIT

Canvass all ERs for the barangay and SK

elections following the same procedures The BBOC Chairperson shall assign as many
provided for BBOC with no sub-canvassing ERs to the Sub-Canvassing Unit
unit

The BBOC shall prepare the Summary

The Sub-Canvassing Unit after
Statement of Votes using all the SOVs in its
accomplishing the SOV, shall turn-over the
custody. Thereafter prepare the COCP and
same to the BBOC.
proclaim the winning candidates.
When the Election Returns are Delayed, Lost or Destroyed
(Sec. 548)

Missing ERs
• obtain a copy of the missing ERs by messenger or other means from the EB concerned

Lost or Destroyed ERs

• The BBOC may, upon prior authority of the Commission, use any of the authentic copies
of the ERs
• Commission direct its representative to investigate the case
• Representative immediately report the matter to the Commission

NOTE:
If the BBOC has not received all of the ERs, BBOC may proclaim the candidates elected provided that
the missing ERs will no longer affect the results of the elections
 Material defects in the Election Returns
(Sec. 549)

If the votes omitted in the returns

In case of omission in the ERs of the
Some requisites in form or data had cannot be ascertained by other means
name of any candidate and/or his
been omitted in the ERs: except by recounting the ballots:
corresponding votes

 The BBOC will call all
EB members concerned to
effect the correction.
 The BBOC shall require
the EB to complete the
necessary data in the ERs
and affix therein their
initials
 The Commission shall order the
EB to open the ballot box
 Count the votes for the
candidates whose votes have
been omitted, with notice to
candidates involved

 Complete the returns

When Election Returns appear to be tampered with or
falsified (Sec. 550)

1 The BBOC shall use other copies of the ERs, if necessary, the copy
inside the ballot box with previous authority from by the Commission

2 If other copies are also tampered, the BBOC shall bring the matter to the attention of the
Commission.

3
The Commission shall after giving notice to candidates concerned, shall order the opening
of the box and recount of the votes of the candidates affected and prepare a new
return, which shall be used by BBOC as basis for the canvass.
 Discrepancies in Election Returns
(Sec. 551)

Discrepancies in the votes of any candidate in words and figures in the same returns and the difference
affects the results of the elections:

1. The Commission upon motion of the BBOC or any candidate affected and after due notice to all
candidates concerned, shall determine whether the integrity of the ballot box had been preserved.

2. If the Commission is satisfied that the integrity of the ballot box had been preserved – order the opening
of the ballot box to recount the votes cast to determine the true result of the count of votes of candidates
concerned.

Note:
If upon opening the ballot box, it appears that there are signs of replacement, tampering, or violation of the
integrity of the ballots, the Commission shall not recount the ballots but seal the ballot box and order its
safekeeping.
 Manifest Error
(Sec. 552)

There is manifest error in the tabulation or tallying of the result when:

1 A copy of the ER was tabulated more than

4 ERs from non-existent precincts were
once; included in the canvass;

2 Two or more copies of the ERs for 1 precinct 5 ERs from the precinct of 1 barangay were
included in the canvass for another
were tabulated;
barangay;

3 There was a mistake in the copying of the 6 There was mistake in the addition of
figure from the ERs to the SOVs; votes of any candidate.
 Manifest Error
(Sec. 552)

There is manifest error in the tabulation or tallying of the result when:

NOTE:
1 A copy
If manifest
of the ER was error
tabulatedis clearly shown
4 ERsproclamation,
before
from non-existent precincts were
in the canvass; BBOC
more than
once; included
may correct the errors committed:

2 Two
 ormotu proprio,
more copies of the ERs or
for 1upon 5 ERs
precinct verified petition
from the precinct of 1 barangay were
byin any
included candidate
the canvass for another
were tabulated;
barangay;

 after due notice and hearing

3 There was a mistake in the copying of the 6 There was mistake in the addition of
figure from the ERs to the SOVs; votes of any candidate.
Manifest Error
(Sec. 552)

a. If manifest error is discovered before proclamation, BBOC shall correct the manifest
error:
By promulgating an order in writing for the correction of the manifest error.

The correction is effected in the SOV/COCP by crossing out the erroneous figures/entries
to be initialed by the members of the BBOC and entering the correct figures/entries.

The correction shall be recorded in the Minutes

Manifest Error
(Sec. 552)

a. If manifest error is discovered before proclamation, BBOC shall correct the manifest
error:

NOTE: By promulgating an order in writing for the correction of the manifest error.
Any candidate aggrieved by the order to correct manifest error may appeal
to theThe correction is effected
Commission withinin24thehrs
SOV/COCP by crossing out the erroneous figures/entries
from promulgation.
to be initialed by the members of the BBOC and entering the correct figures/entries.

OnceThe
an correction
appeal isshall
made, the BBOC
be recorded shall not proclaim the winning candidate,
in the Minutes
unless the votes are not affected by the appeal.
Manifest Error
(Sec. 552)

a. If manifest error is discovered before proclamation, BBOC shall correct the manifest
error:
By promulgating an order in writing for the correction of the manifest error.

The correction is effected in the SOV/COCP by crossing out the erroneous figures/entries
to be initialed by the members of the BBOC and entering the correct figures/entries.

The correction shall be recorded in the Minutes

b. If manifest errors are discovered after proclamation:

The same shall be filed by the board or any aggrieved party with the Commission
Questions Affecting the Election Returns; Finality of
Decision (Sec. 553)

Questions will be
Decision shall be
All questions decided
reduced in writing Shall be final and
affecting the ERs immediately by a
and form part of the immediately
shall be raised majority vote of all
Minutes of the executory
during the canvass the members of the
proceedings
BBOC

NOTE:
After all questions on the ERs shall have been resolved, the BBOC shall proceed with the proclamation of
the winning candidates, without prejudice to the right of an aggrieved party to file an election protest.
 Elections resulting in a tie
(Sec. 554)

In cases where two (2) or more candidates who received an equal and highest number of votes, the
BBOC shall:
 Record in the Minutes
 Issue Resolution
 Notify all candidates concerned

1  Hold a special public meeting for the drawing of lots

 Issue a certificate and proclaim as elected the candidates
who may be favored by luck
NOTE:
If, more than two (2) candidates tied for the first place, the number of the
rolled paper drawn by each shall decide their ranking. Same procedure shall
apply among the second placers and so on.
 Certificate of Canvass and Proclamation (COCP) and
Proclamation of Winning Candidates (Sec. 555-556)

Copies of the COCP shall be distributed as

The BBOC shall prepare in quadruplicate the follows:
COCP duly signed and thumb marked by each
member. Original Copy –
Original Copy Election Officer
Election Officer
2nd Copy
Winning candidate for –Punong
Winning
A copy of the SOVs shall be attached to each copy 2nd Copy
Barangay or candidate
SK Chairperson
for Punong
of the COCP except for the copy of the winning
candidates
COCP Barangay or SK- Secretary of
3rd Copy
Secretary of the Sangguniang
3 Copy
rd
Chairperson
the Sangguniang
Bayan/Panglungsod
COCP 4th Copy -Secretary
Bayan/Panglungsod
Secretary of the Sangguniang
of the Sangguniang
4 Copy
th
Subject to reasonable exceptions, the BBOC shall COCP Barangay Barangay
complete the canvass within twenty-four (24) hours
from the time the first ER is canvassed. COCP
Safekeeping of Canvassed Election Returns
(Sec. 557)

The BBOC shall:

 Return the ERs in proper envelopes

 Place the envelopes in the envelope for canvassed ERs
 Close and seal the envelope with a paper seal
 The serial number of the paper seal will be noted in the Minutes
 The Chairperson and members shall affix their signatures on the
paper seal
 Deliver the envelope containing the canvassed ERs to the
City/Municipal Treasurer
Contingency
Plans
Contingency Measures
(Sec. 559)

I. Late Arrival of Official Ballots, Accountable Election Forms and Other Election Paraphernalia

The EO, City/Municipal Treasurer and the EB, shall:

a. Assess the time of arrival of the ballots, accountable election forms and other election
paraphernalia at the concerned polling place, based on the information from
Administrative Services Department (ASD)/ Packing and Shipping Committee (PSC).

b. If the ballots will arrive before twelve o’clock in the afternoon on the day of election,
voting shall immediately start and continue up to five o’clock in the afternoon.

NOTE:
If after five o’clock in the afternoon there are still voters present who have not yet cast their votes,
Section 26 of Resolution No. 10602 shall apply;
Contingency Measures
(Sec. 559)

I. Late Arrival of Official Ballots, Accountable Election Forms and Other Election Paraphernalia

The EO, City/Municipal Treasurer and the EB, shall:

c. If, the ballots/other election forms/paraphernalia will arrive after twelve o’clock in the
afternoon on the day of the election, elections shall be reset to the following day, or on
the day after.

NOTE:
Voting, counting and canvassing shall continue in the clustered precincts not
affected.

The BBOC may proclaim the winning candidates whose election is not affected by the number of votes
to be cast in the clustered precincts where the elections was rescheduled.
Contingency Measures
(Sec. 559)

I. Late Arrival of Official Ballots, Accountable Election Forms and Other Election Paraphernalia

If the number of votes to be cast in the clustered precinct where elections was rescheduled,
will affect the result of the elections:

The BBOC shall suspend its proceedings and reconvene at six o’clock in the evening of the
day after election day or on other dates as may fixed by law or the Commission.

NOTE:
The EO shall announce and post notice on the date of the resetting of elections in the clustered
precinct/s affected. Not later than six o'clock in the evening of election day.
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
A. Accountable Forms and Official Ballots
i. Official Ballots
The EO shall report the shortage or non-availability to the Allocation Committee:

If reported before Election day If reported on Election day

Allocation Committee shall determine the
necessity of printing ballots
If necessary, the Committee will determine the
quantity requirements for printing
If printing is not necessary, instruct the
City/Municipal Treasurer and the EO on the
manner of re-allocating the ballots
The provision of Section 182 (Emergency
Ballots) of BP Blg. 881 will apply
The City/Municipal Treasurer will provide other
ballots similar to the official ones and uniform
within each polling place
The political parties, candidates and
organizations authorized to designate watchers
will be notified to send their representatives and
agreed in writing the use of emergency ballots
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
A. Accountable Forms and Official Ballots
i. Official Ballots

NOTE:
Authority from the Commission En Banc is required in the printing of emergency ballots.

If the shortage is insignificant, the EB members shall obtain the needed ballots from the nearest
polling place/s. The source and recipient EBs shall record in the Minutes of Voting the number of
official ballots obtained.
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
A. Accountable Forms and Official Ballots
ii. Election Returns/Tally Boards
Electoral Board shall:
1. Improvise ERs or Tally Boards and proceed with the counting of votes
2. After the counting, sign the improvised ERs or Tally Boards and imprint thumbmarks
3. Distribute copies of the improvised ERs or Tally Boards in accordance with Sec. 59
of Resolution No. 10602
4. Enter in the Minutes that ERs or Tally Boards are not available and the EB and
watchers decided to use improvised ERs or Tally Boards
5. Place all forms used inside the corresponding envelopes and deposit it inside the
ballot box
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
A. Accountable Forms and Official Ballots
ii. Election Returns/Tally Boards
Missing pages/copies of Election Returns

1. The EB shall take measures to reproduce/photocopy such missing page/s/copies.

2. Ensure that the copy intended for the BBOC is complete by obtaining the missing
page/s/copies from the other copies of the ERs with no missing pages.
3. Photocopies of the election returns shall be certified by the EB and watchers.
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
A. Accountable Forms and Official Ballots
iii. Statement of Votes by Precinct (SOVP)
The BBOC shall:
1. Improvised SOVP and proceed with the canvass of ERs;
2. After the canvass, sign the improvised SOVP and imprint their thumbmarks;
3. Distribute copies of the improvised SOVP in accordance with 53 of Resolution No. 10602;
4. Enter in the Minutes that the SOVP is not available and that the BBOC together with
watchers decided to use improvised SOVP; and
5. Place all forms used inside the corresponding envelopes and deposit the same inside the
ballot box;
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
A. Accountable Forms and Official Ballots
iii. Statement of Votes by Precinct (SOVP)
Missing pages/copies of the Statement of Votes by Precinct
1. The BBOC shall take measures to reproduce/photocopy the SOVPS.
2. All such photocopies shall be certified to by the BBOC.
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies
B. Non-Accountable Forms
Lost/damaged in transit, shortage or non- availability of Minutes of Voting and
Counting and other non- accountable forms.

The EB shall:
1. Reproduce/photocopy the non-accountable forms upon approval of the EO.
2. All such photocopies shall be certified to by the EB and watchers.
Contingency Measures
(Sec. 559)

II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable Election

Forms and Supplies

NOTE:
In the Metro Manila Area and whenever possible, all lacking or missing pages of all accountable
forms shall be replaced.

Outside Metro Manila, alt non - accountable forms and supplies may be reproduced/ photocopied
upon prior approval of the EO.
Contingency Measures
(Sec. 559)

III. Official ballots bearing the same serial numbers

The Chairperson of the EB:

1. Add one Arabic numeral after the last digit of the serial number, starting with number 1,
then 2, and so on and affix initial thereon.
2. Record opposite the name of the voters in the EDCVL Barangay/EDCVL-SK, the new
SNs.
3. The fact that the ballots have the same SN and the new SNs shall be recorded in the
minutes.

NOTE:
The EB members are directed, in all instances, to issue first the ballots with complete and regular SNs.
Except those which were marked as defective ballots, the EB members shall only issue ballots with
the same SNs to the voters, if there are no more available ballots with complete and regular SN in the
polling place concerned.
Contingency Measures
(Sec. 559)

III. Either the upper or lower serial number of the official ballot is missing.
The Poll Clerk shall:

1. Take note in the Minutes the missing SN in the ballot either in the upper or lower potion,
indicating whether it is located in the upper or lower portion
2. Record opposite the name of the voter in the EDCVL-Barangay/EDCVL-SK the available
SN.

The Chairman shall:

1. Copy the available SN in the portion of the ballot where it does not appear and affix
signature therein
2. Issue the ballot to the voter.
Contingency Measures
(Sec. 559)

III. Both the upper and lower serial numbers of the official ballot are missing
The Poll Clerk shall:

1. Record the fact in the Minutes

The Chairman shall:

1. Mark the ballot as "defective ballot"; and

2. Place the same inside the envelope intended for spoiled ballots.
Contingency Measures
(Sec. 559)

III. Serial number of the official ballot is unreadable or hard to ascertain

The Poll Clerk shall:

1. Check the SN of the ballot preceding the ballot with blurred SN and follow the sequence
of the SNs;
2. Enter in the Minutes the ascertained SN; and
3. Record opposite the name of the voter in the EDCVL-Barangay/EDCVL-SK.

The Chairman shall:

1. Issue the ballot to the voter.

NOTE:
If the SN of the ballot is totally unreadable, the Poll Clerk shall record the same in the Minutes while the
Chairperson shall mark the ballot as "defective ballot" and thereafter, place the ballot inside the envelope
intended for spoiled ballots.
 Chapter XXI
Election Related
Incidents and
Catastrophe
The following shall be observed in case:
(Sec. 560)

I. There is sabotage, explosion, equipment robbery and other similar circumstances.

The EB shall:

1. If required to leave the precinct, report this to the EO and immediately secure all
equipment, election forms and supplies
2. Inform all representatives, and watchers present of the transfer or suspension of voting,
then proceed to a safer place.
3. If peace and order is restored, conduct inventory of all equipment, forms and election
supplies.
4. If there are missing item/s, report to the EO and local PNP for documentation and
investigation.
5. The EB shall record this in their Minutes.
The following shall be observed in case:
(Sec. 560)

II. There is a Catastrophe like fire, flood, earthquake and others, or by reason of emergency or
health/ IATF rules and regulations in the locality
The EB shall:

1. If required to leave the precinct, report this to the EO and immediately secure all
equipment, election forms and supplies
2. Inform all representatives, and watchers present of the transfer or suspension of voting,
then proceed to a safer place.
3. This incident shall be recorded in the Minutes.