Electronic Spreadsheet

(Hands-on Module)

iSchools Project Team

HUMAN CAPITAL DEVELOPMENT GROUP

Commission on Information and Communications Technology

 T O T A L S A L ES

sham poo
(s ach e t) sham poo
b le a c h liq u id 13% ( b o t t le )
14% 22%

b are ta s o ap
b ath s o ap
25%
26% D a ily S a le s (# )

16
14
12 b a re ta s o a p
10 b a th s o a p
8 b le a c h liq u i d
6 s h a m p o o (s a c h e t)
4 s h a m p o o ( b o t t le )
2
0
 CALC
●
spreadsheet component of OpenOffice.org
(OOo)
●
Advantages in using an electronic
spreadsheet:
 Data entry
 Easy data manipulation and formatting
 Formulas for automatic computation
 What-if analysis
 Automatic graphs/charts

iSchools - CILC for Teachers 4

 Exercise
1. Load Calc.
2. Keep it open as you navigate your
way around the application in the
next section.
3. Familiarize yourself with the
different parts of the Calc screen,
especially those that are specific to
Calc.

iSchools - CILC for Teachers 5

 Calc Terms
●
Workbook ●
Labels
●
Worksheet ●
Numbers
●
Cells ●
Formula
●
Grid ●
Operators
●
Rows
●
Columns
●
Row/Column Headers
●
Sheets

iSchools - CILC for Teachers 6

Title Bar Menu Bar Toolbars Minimize, Maximize/Restore, Close

Column Headers Formula Bar

Active Cell

Row Headers
s

Sheet Tabs
 Workbook Operations
●
Creating a New Workbook
●
Opening an Existing Workbook
●
Saving
●
Closing
●
Navigating within a Worksheet
– Navigator
– Keyboard strokes
●
Switching from Sheet to Sheet
●
Worksheet Views
iSchools - CILC for Teachers 9
 Exercises 1 & 2
●
Exercise 1
●
Exercise 2
●
Do not be afraid to explore and experiment.

iSchools - CILC for Teachers 10

 Selecting items in a worksheet
●
A cell
●
Exercise 3
●
A range
●
A row/column
●
A range of
rows/columns
●
Contiguous
cells/rows/columns
●
Non-contiguous
cells/rows/columns
●
sheets
iSchools - CILC for Teachers 11
 Using a Table
Discuss
●
Relationship/s among
data
●
Which should be in Fields
●
Rows
Data/Information
●
Columns Matrix
●
When is it better to
present data
●
in a table?
●
in a diagram/ chart/ graph?
●
Cite examples
iSchools - CILC for Teachers 12
 Entering Data
●
Text/Label ●
Exercise 4
●
Numbers ●
Exercise 5
●
Date and time ●
Exercise 6
●
Fill range (Edit > Fill or
use auto-fill handle)
– Same data
– Data series

●
Auto-Complete
iSchools - CILC for Teachers 13
 Sample Worksheet (Exercises 4 & 5)

iSchools - CILC for Teachers 14

 Inserting/Deleting Rows/Columns
●
Insert a single ●
Exercise 7
row/column
●
Delete a single
row/column
●
Insert/Delete Multiple
rows/columns

iSchools - CILC for Teachers 15

 Worksheet
●
Insert ●
Exercise 8
●
Delete
●
Move/ Re-position
●
Rename

iSchools - CILC for Teachers 16

 Editing Data
●
Removing text ●
Exercises 9 & 10
●
Overwriting text
●
Editing part of a cell
●
Find & Replace
●
Data Sort

iSchools - CILC for Teachers 17

 Formatting Data
●
Format Cells ●
Inserting Objects
– Numbers ●
Auto-Format
– Font & Font Effects ●
Conditional Formatting
– Alignment & Wrap (using Styles &
(Automatic vs. Manual Formatting Catalog)
Line Breaks)
– Borders & Background
●
Merge Cells
●
Exercise 11
●
Format Rows/Columns
●
Experiment with the
various formatting tools
and features!
iSchools - CILC for Teachers 18
 Sample Output: Exercise 11

iSchools - CILC for Teachers 19

 Formulas
Operator Function Sample Formula
( ) Grouping/ Note: do not use [ ] nor { }
Parentheses

^ Exponent =B4^2 squares the value in B4

=B4^B2 Raises the value in B4 to the power
in B2

* Multiplication =B4*B2 multiplies the value in B4 by the

value in B2
/ Division =B4/B2 divides the value in B4 by the value
in B2
+ Addition =B4+B2 adds the values in B4 and B2
− Subtraction =B4-B2 subtracts the value in B2 from the
value in B4
Combination =B4*((B2+B3)/2) averages the values in B2 and B3,
then multiplies the resulting value to
the value in B4

iSchools - CILC for Teachers 20

 Formulas
●
Exercise 12 ●
PEMDAS
●
lecture/hands-on ●
Exercise 14
– Exercise 13 ●
Exercise 15
●
Copying Formulas
– Relative referencing
– Absolute referencing

iSchools - CILC for Teachers 21

 Exercise 14
1. =A3+B2 1. =(A1+A4+B2)/B4+C3
2. =C4-C3 2. =B4-B2-C1
3. =A1*C3 3. =A4-C3+A1
4. =A1/C3 4. =A4*B1+A2
5. =A1+A4+B2/B4 5. =A4*(B1+A2)
6. =(A1+A4+B2)/B4 6. =C4*C1/B2-A1*A2

iSchools - CILC for Teachers 22

EXERCISE 15 output
EXERCISE 15 output
 Functions
●
built-in formulas in Calc ●
SUM
designed to compute
specific values
●
AVERAGE
– can be used as part of a ●
PRODUCT
Calc formula
– follow syntax and
●
MAX, MIN, MEDIAN,
corresponding set of MODE
arguments or ●
ROUND
components to work
with. ●
COUNT, COUNTIF
– use a semi-colon (;) to ●
IF
separate arguments in a
function
iSchools - CILC for Teachers 25
 Exercise 16
1. =SUM(A1:A6)
2. =AVERAGE(A1:A6)
3. =MAX(A1:A6)
4. =MIN(A1:A6)
5. =MIN(A1:A6)+MAX(A1:A6)*5
6. =MEDIAN(A1:A6)
7. =MODE(A1:A6)
8. =COUNT(A1:C6)
9. =COUNTIF(A1:C6;"<0")
10.=PRODUCT(A4;B4:B5)
11.=ROUND(PRODUCT(A4;B4:B5)/3;2)
12.=IF(A4>C5;"greater than";"less than or equal to")
13.=IF(A4>C5;"greater than";IF(C5<A4;"less than"; "equal to"))

● Exercise 17
iSchools - CILC for Teachers 26
 Freezing and Splitting
●
To view different parts of a large worksheet at the
same time
●
Window menu
●
Split Bar
●
Use the current worksheet to experiment with
freezing and splitting

iSchools - CILC for Teachers 27

 Charts and Graphs
●
Insert Chart ●
Exercise 18
●
Auto-Format Chart
dialog box
●
Chart Types
●
Chart Variants
●
Adding Text
●
Formatting Charts Figure 37: Choosing a chart type (format)

●
Editing Charts
– Chart Toolbar
iSchools - CILC for Teachers 28
 Exercise 18: Charts & Graphs
Performance in Quizzes
Acuña 78.46%
Alberto 73.85%
Castro 85.38%
De Villa 90.00%
Fabul 74.62%
Students

Gomez 92.31%
Lakandula 77.69%
Padua 71.54%
Santos 80.00%
Silvestre 81.54%
Sy 80.00%
Tabun 73.85%
Tengco 83.08%

%Quiz Scores

iSchools - CILC for Teachers 29

 Printing
●
Format > Page ●
Check with the trainer if
●
Print Range you have an available
printer
●
Page Preview – Choose a sheet to print
●
Print (Row/Column)
Breaks
●
Print Scale (% or Fit-to-
one page)
●
Repeating
Row/Column

iSchools - CILC for Teachers 30

 REFLECTION/DISCUSSION
●
Will you be able to integrate what you've learned
about ICT in your admin tasks as well as in
classroom teaching and learning?
– What? How? When? Why? With whom?
– Cite concrete examples: topics, strategies,
output/product/performance
●
What will you commit to (vis-a-vis monitoring)?
– Which will you use extensively? Why?
●
What kind of support will you need?
– From us? From others?
iSchools - CILC for Teachers 32
 Thank you

Commission on Information and Communications Technology