You are on page 1of 19

COURT CASE MANAGEMENT

Enterprise content management delivers operational efficiency and effectiveness

Powered by EMC Documentum xCP

. internal migration patterns.TODAY’S LEGAL SYSTEM    Court systems throughout the world have become complex judicial mazes that need a compass and roadmap for even the court staff to navigate. crackdowns on criminal activity and the general litigious nature of modern society contribute to the increasing numbers of court cases that must be processed and adjudicated in a set period of time. growth in urban population density. With millions of new filings each year. Increased immigration. court systems find it increasingly more difficult to maximize resources and manage the ever-expanding volume of dockets.

land records. audio – raining down on systems already heavily burdened and the potential for inefficient operations becomes apparent. e-mail. local and municipal levels as well as other departments and stakeholders such as traffic schools. grant or custodian grant issuers and social services. They must continuously coordinate activities and information with courts at the state. images. child support. . jeopardizing the court’s ability to serve justice. video. law enforcement agencies face significant challenges to build cases and compile dockets for the district attorney to submit to the court. These factors make inefficient operations a virtual certainty and may jeopardize the court’s ability to serve justice. Combine this with a deluge of data – documents.TODAY’S LEGAL SYSTEM     Similarly. potentially delaying due process to the point where cases must be thrown out.

The system should be capable of tracking. . Business intelligence and collaborative capabilities to enable in-depth analysis and sharing of case-related material. Electronic files need to replace traditional paper files to enable information access throughout the lifecycle of the court case – from initially building the case to archiving the final case documents upon completion. and storing the information that drives these cases.? SOLUTION    Court systems need the ability to identify. disseminating. manage and link relevant case data and court documents throughout the entire court process for each case – and the process must be timely and cost-effective. access.

Such an infrastructure produces actionable content. This active content can have a significant impact for decision makers throughout the lifecycle of a court case. judge and other court staff to respond quickly to events and deliver targeted content to the court. prosecution. . Content and content-related tasks are proactively moved through a process automatically – it is not dependent on a person to initiate the task.EMC – BUILDING EFFICIENT INTEGRATED CASE MANAGEMENT SOLUTIONS     At the foundation of a successful court case management system is an enterprise content management (ECM) solution with fully integrated business process management (BPM) capabilities. which enables the defense.

dossier or pleading is managed by underlying business processes that enable courts and law enforcement to gather complete. In addition. case workers across various agencies can securely access information on a timely basis. . relevant information from many sources to build a case and manage that case efficiently through the entire court system.EMC – BUILDING EFFICIENT INTEGRATED CASE MANAGEMENT SOLUTIONS   The active file document. helping to increase overall responsiveness as well as to support compliance requirements.

time-consuming. But. and costly. Using xCP. developing automated case management solutions has been difficult. These solutions required substantial custom coding and were often difficult to modify when business requirements changed. case management solutions are configured with prebuilt templates and components. with the EMC Documentum xCelerated Composition Platform (xCP).EMC DOCUMENTUM XCP    Traditionally. . cases cab be delivered in less time with substantially fewer resources.

integrated platform that combines Documentum Enterprise Content Management. Records Management Collaboration. audio and video files. photographs. to manage the case management lifecycle. correspondence. Intelligent Capture.FEATURES    Documentum xCP is a single.DOCUMENTUM XCP . and Comprehensive reporting. electronic fillings. Business Process Management. . lowers costs. improves responsiveness. The Documentum solution for justice consolidates case content in a unified repository that seamlessly manages images. and eases compliance with regulatory mandates. and email. faxed and scanned documents. The solution reduces case management cycle time.

configurable workflows and business rules Integrates easily with internal and external systems .FEATURES  Documentum xCP proven solution:      Enables a single point of information access for stakeholders Provides intelligent data and document capture Improves process visibility with a consolidated executive dashboard Provides robust.DOCUMENTUM XCP .

CASE BASED SOLUTION ARCHITECTURE .DCOUMENTUM XCP .

the full process is the concatenation of the individual processes. .XCP .COURTS END PROCESS  CASE MANAGEMENT END-TO-  This shows how a courts case flow can be implemented by EMC Documentum xCP technology. Essentially. The entire process is really a process of processes.

XCP  . .COURTS INITIATE CASE PROCESS For example initiate case contains the activity flow shown in the following figure.

XCP – COURTS LOGIN SCREEN CASE MANAGEMENT USER .

XCP – HOME COURTS CASE MANAGEMENT USER SCREEN .

XCP – COURTS NAVIGATION TABS AND DIRECTORY STRUCTURE .

XCP – FILING COURTS MANAGEMENT NEW CASE SCREEN .

XCP – COURTS VIEW SCREEN MANAGEMENT CALENDER .

XCP – COURTS MANAGEMENT SEARCH VIEW SCREEN  CASE The form in the following figure is an example of a case search form based on the case data model. .

QUESTIONS ? .