MODULE 4:

PRODUCTIVITY
TOOLS:
ADVANCED
PRESENTATION
PRESENTATION BY
JayAying
SKILLS
 AT THE END OF THIS MODULE, YOU ARE
EXPECTED TO:

1. Describe terms, views, and functions of Microsoft

PowerPoint.
2. Discuss the tips on how to make effective presentations.
3. Discuss how to add animation in a presentation
4. Explain the use of hyperlinks in a presentation
 MICROSOFT POWERPOINT

Microsoft PowerPoint is a powerful presentation software

that helps you produce an effective presentation in the form
of on-screen slides. It provides hyperlinks and several
animation styles such as Entrance, Emphasis, Exit and
Motion Paths. Animation and hyperlinks are great tools in
making presentation more dynamic.
 MICROSOFT POWERPOINT

Microsoft PowerPoint is a powerful presentation software

that helps you produce an effective presentation in the form
of on-screen slides. It provides hyperlinks and several
animation styles such as Entrance, Emphasis, Exit and
Motion Paths. Animation and hyperlinks are great tools in
making presentation more dynamic.
 QUICK ACCESS TOOLBAR

Contains buttons for

commonly-used
commands.
 TITLE BAR

Indicates the
software, the name
of the presentation
that is open,
minimize, maximize,
and close buttons.
 TABS

Contain commands
that are pided into
related tasks called
groups.
 RIBBON

It is the area
containing the tabs.
 OUTLINE/SLIDES TAB

Displays the presentation text in the form of an

outline. Outline tab is used to organize and
develop the content of your presentation. This
tab enables you to move slides and text by
dragging selected material. Slide tab displays
the slides of your presentation as small images.
This view allows easy navigation through slides.
 SLIDE PANE

contains the current slide

in your presentation. You
can use the vertical scroll
bar to view other slides in
the presentation.
 NOTES PANE

It is located below the

slide pane and is used to
type reference notes. The
notes can be printed, then
referenced when making
the presentation.
 VIEW AREA
It is located at the right hand bottom of the screen. It contains
buttons that allow the ability to switch between PowerPoint
views. The first view button allows you to view slides in normal
view, the second is called the slide sorter view, the third is called
the reader view and the fourth is called the slide show view. This
area also contains the zoom feature.
 STATUS BAR
It is located at the bottom of the PowerPoint window, it shows
messages and information about the view, such as the slide
number and the current theme template used.
 STATUS BAR
It is located at the bottom of the PowerPoint window, it shows
messages and information about the view, such as the slide
number and the current theme template used.
TERMS, VIEWS AND
FUNCTIONS IN
MICROSOFT
POWERPOINT
 SLIDE

is a single page of a
presentation
collectively, a group
of slides may be
known as a slide
deck.
 DESIGN TEMPLATE

is a single page of a
presentation
collectively, a group
of slides may be
known as a slide
deck.
 SLIDE SHOW BUTTON

a collection of pages arranged in sequence that contain

text and images for presenting to an audience. You may
press F5 if you want to start your presentation from the
beginning of the slides or you may click the slide show
button at the quick access tool bar in the top left to
display the slides in the presentation.
 ANIMATION

·is a set of effects which can be applied to text or graphics

within a slide.
 TRANSITIONS

·are motion effects that when in Slide Show view add

movement to your slides as you advance from one slide
to another.
 PRESENTATION VIEWS

the are the buttons that you use to change views into
normal, outline, slide sorter, notes page, and reading
views.
 NORMAL VIEW

·a simplified layout of the page so you can quickly key,

edit, and format the text.
 NOTES PAGE VIEW

display your slides on the

top portion of the page,
with the speaker notes
for each slide in the
notes pane on the
bottom of the pane
 OUTLINE VIEW

display all of the text in a

PowerPoint slide show in
outline form regardless
of the design, objects and
animations.
 SLIDE SORTER VIEW

allows you to see

thumbnails of all the
slides in your
presentation to easily
rearrange them.
TIPS IN CREATING AN
EFFECTIVE
PRESENTATION
 SLIDE SORTER VIEW

1. Minimize – keep slide counts to a minimum to maintain a

clear message and to keep the audience attentive
2.Clarity – Use a font style that is easy to read.
3.Simplicity – Use bullets or short sentences
4.Visuals – Use graphics to help in your presentation but not
too many to distract the audience.
5.Consistency – Make your design uniform
6.Contrast – Use light font on dark background or vice versa
 HYPERLINK IN A PRESENTATION

During your presentation, Hyperlink enables you to

easily navigate your slides. This allows you to link to
another presentation slide, to another presentation
slide, to another file or website, or to an email address.
 HYPERLINK IN A PRESENTATION

To insert hyperlink, do the following:

1. Select the text or object you want to insert a
hyperlink to.
2. Click the Insert tab.
3. On the Links group, click Hyperlink. Insert Hyperlink
dialog box will appear.
 HYPERLINK IN A PRESENTATION

To insert a hyperlink to another slide in the current presentation,

do the following:
a. Click Place in This Document.
b. You may also add a text to display when you hover
your pointer by clicking the ScreenTip button. Set
Hyperlink Screen Tip dialog box will appear.
 HYPERLINK IN A PRESENTATION

To insert a hyperlink to another slide in the current presentation,

do the following:
a. Enter text to the ScreenTip text box.
b. Click the slide where you want to link to under the
Select a place in this document. c. Click OK.
 PowerPoint
z
Shortcut Keys
 PowerPoint
z
Selection and
navigation
shortcuts
 z
Selection and navigation shortcuts
 Ctrl+A: Select all text in a textbox, all slides
in a presentation or all objects on a slide
 Tab: Select and/or switch to the next object
on a slide
 Shift+Tab: Select or move to the previous
object on a slide
 Home: Go to the first slide, or from within a
text box, go to the beginning of the line
z
Selection and navigation shortcuts

 End: Go to the last slide, or from within

a text box, go to the end of the line
 Page Down: Go to the next slide
 Page Up: Go the previous slide
 Ctrl+Down Arrow: Move a slide down
in the presentation (click on a slide
thumbnail first)
z
Selection and navigation shortcuts

 Ctrl+Up Arrow: Move a slide up in

the presentation
 Ctrl+Shift+Up Arrow: Move a slide
to the beginning of the presentation
(click on a slide thumbnail first)
 Ctrl+Shift+Down Arrow : Move a
slide to the end of the presentation
 PowerPoint
z
Format and
edition
shortcuts
z
Format and edition shortcuts
 Ctrl+B: Add or remove bold to selected
text
 Ctrl+C: Copy selected text, selected
object(s), or selected slide(s)
 Ctrl+D: Duplicate the selected object or
slide (for the latter, click on a slide
thumbnail first)
 Ctrl+E: Center a paragraph
z
Format and edition shortcuts

 Ctrl+I: Add or remove italics to selected

text
 Ctrl+J: Justify a paragraph
 Ctrl+K: Insert a hyperlink
 Ctrl+L: Left align a paragraph
 Ctrl+M: Insert a new slide
z
Format and edition shortcuts

 Ctrl+R: Right align a paragraph

 Ctrl+T: Open the Font dialog box when
text or object is selected
 Ctrl+U: Add or remove underline to
selected text
 Ctrl+V: Paste selected text, selected
object(s), or selected slide(s)
z
Format and edition shortcuts

 Ctrl+X: Cut selected text, selected

object(s), or selected slide(s)
 Ctrl+Alt+V: Open the Paste Special
dialog box
 Delete: Remove selected text, selected
object(s), or selected slide(s)