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Effective Project Communication Strategies

Project communication management involves identifying stakeholders, choosing communication channels, and setting a communication frequency. It aims to provide the right information to stakeholders in a clear, concise, consistent, and courteous manner. Communication is monitored to ensure the project stays on task, on budget, and on time. While communication has advantages like successful completion and cost minimization, it also has disadvantages such as poorly worded messages and status differences between parties.

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126 views14 pages

Effective Project Communication Strategies

Project communication management involves identifying stakeholders, choosing communication channels, and setting a communication frequency. It aims to provide the right information to stakeholders in a clear, concise, consistent, and courteous manner. Communication is monitored to ensure the project stays on task, on budget, and on time. While communication has advantages like successful completion and cost minimization, it also has disadvantages such as poorly worded messages and status differences between parties.

Uploaded by

Foster Romantic Status
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
  • Introduction to Project Communication Management
  • Effective Communication
  • Planning
  • The 5 Cs of Project Communication
  • Project Monitoring and Tracking
  • Advantages and Disadvantages of Communication
  • Conclusion

Project Communication

Management
Subtitle: Keeping Everyone Informed, Engaged, and on Track
What is Project Communication
Management
 Project communication management is the process of managing the flow of
information between project stakeholders.

 Project communication management is like building the information


superhighway for your project. It's all about making sure everyone involved
has the right information at the right time, in the right way. This helps keep
the project moving smoothly and everyone on the same page.
Planning:

 A plan is a document that shows a detailed strategy, program, and scheme,


worked out in advance for achieving an objective. It's a specific action that
aims to help the organization or a country in achieving its objectives.
 Identifying stakeholders:
 Who needs to know what's going on? This includes team members, clients,
investors, and anyone else affected by the project.
 Choosing communication channels:
 Emails, meetings, project management tools, instant messaging, and even good old-
fashioned face-to-face chats can all be used, depending on the situation.
 Setting communication frequency:
 How often should people be updated? Daily, weekly, or just when there's important
news?
: The 5 Cs of Project Communication

 Clarity: Use clear and concise language, avoiding jargon and technical terms.

 Conciseness: Get to the point quickly and efficiently.

 Completeness: Provide all the necessary information for the recipient to


understand the message.

 Courtesy: Be respectful and professional in your communication.

 Consistency: Maintain a consistent tone and style across all communication


channels.
Monitor Communications

 In project management, monitoring ensures that a project is progressing as


planned and that tasks are being completed. It involves tracking a project's
metrics, progress, and associated tasks.

 Monitoring and control provide project managers with real-time status


reporting that informs decisions and maintains communication among
stakeholders. Project managers use monitoring data to determine if work is
on task, on budget, and delivered on time.
Monitoring Of Communication

 Some metrics that require monitoring include:


 Budget
 Time taken to completion
 Standard of quality
There are four types of monitoring commonly used in project management:
Progress monitoring,
Quality monitoring,
Risk monitoring,
Cost monitoring.
Monitor Communications Process

 There are several methods to monitor communications for example:


 customer satisfaction surveys
 collecting lessons learned
 observations of the team
 reviewing issue log data etc.
Advantages and Disadvantages of Communication

 Communication is the most precious thing for every aspect of life. Mostly we
think that communication only has advantages but there also some
disadvantages.
 Advantages of communication
 1. Successful completion of works
 2. Cost minimization
 3. Help to plan
 4. Share ideas, suggestions, and complaints
 5. Democratic management
 6. Implement decisions in time
Advantages of Communication
Disadvantages of Communication

As I said before there are some advantages and disadvantages of communication.


Now we will discuss the disadvantages of communication.

 1. Poor planning

 2. Poorly worded messages

 3. Semantic problems

 4. Status differences between sender and receiver


Disadvantages of Communication
Conclusion

 Project communication management is an essential skill for anyone involved


in projects.
 By following these tips, you can ensure that your project communication is
clear, concise, and effective.
 With good communication, your project is more likely to be successful.

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